Administrative Services Committee Meeting

ADMINISTRATIVE SERVICES COMMITTEE MEETING AGENDA Commission Chamber Tuesday, November 26, 2024 1:20 PM ADMINISTRATIVE SERVICES 1. Motion to approve Housing and Community Development Department’s (HCD's) request to approve the addendum engagement agreement with Cherry Bekaert to continue to provide grant management assistance to the Housing and Community Development Department. 2. Motion to approve the award of bid #24-219, HQ Branch Library – Floor Replacement in the amount of $63,990.00 to be performed by Merit Flooring. 3. Motion to approve a one-year extension of the Augusta Fleet Maintenance Contract for 2025 at a contract cost of $3,362,304 and noncontract labor cost of $33.00 per hour and after hour rate of $53.00 to Transdev Fleet Services. 4. Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to authorization of Agreements/Contracts/Task Orders, for calendar year 2025. 5. Motion to approve HCD's contract procedural process relative to authorization of Agreements / Contracts / HUD Forms related to HCD’s federally funded programs for calendar year 2025. 6. Approve Design Concept Plan for Newman Tennis Center – Phase I, and continue with the Preliminary and Final Design Process. 7. Motion to Approve the submission of the FY2024 CoC Application to HUD, and grant the Mayor the authority to execute all forms associated with the application, to include but not limited to: Submission of the Consolidated Community Application, Priority Listing and Exhibit 2 Project Applications, Certifications of Consistency (HUD 2991), Conditional Award Technical Submissions, New and Renewal Grant Agreements and Annual Progress Reports (APR). 8. Motion to approve the 2023 HUD Consolidated Annual Performance and Evaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD). 9. Motion to approve of the following annual bid items, as the estimated annual purchases for these items are expected to exceed $25,000.00. This request is in accordance with Sec. 1-10-58 of the Annual Contracts provision. Utilities: 25-011 Chemicals. Engineering and Environmental Svcs: 25-099 Thermoplastic Traffic Marking and 25-047 Traffic Sign Blanks Sheriff’s Office: 25-095 Inmate Toiletries 10. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to Sand Hills Urban Development to continue development in the Sand Hills  Area and support the construction of three (3) single family affordable housing units to be sold to low income homebuyers. 11. Motion to approve Proposal for Service, submitted by the University of Georgia Carl Vinson Institute of Government with assistance in conducting an Augusta-Richmond County Charter Review and the Augusta-Richmond County Georgia Charter Review Committee on Resolution Draft. (Requested by Mayor Garnett Johnson) 12. Mr. Ben Hasan relative to the debt and maintenance associated with the Trane Contract. 13. Motion to approve the minutes of Administrative Services Committee held November 12, 2024. 14. Motion to approve Housing and Community Development Department’s (HCD's) request to amend an existing Laney Walker Development Corporation ~ Miller Street Agreement to enable development partner (LWDC/WD Communities) reimbursement ahead of two (2) housing sales using an allowable non-federal source due to several interested buyers being over the HUD total household income limit. 15. Motion to approve the award of Residential Waste & Recyclable Collection Service Contract (25-900) to two (2) waste hauling firms, Georgia Waste System LLC (GWS) and Coastal Waste Recycling, Inc. (Coastal), GWS Serving Service Zone 1 and Coastal Serving Service Zones 2 & 3, at service schedule & rates presented in the Financial Impact Section of this agenda item. The contract award is contingent upon receipt of signed contract, insurance, and other relevant documents. The Contract is effective January 1, 2025 ending December 31, 2034 with an option to renew for two additional two-year terms. Also, approve the residential waste mandatory collection service new rate at $440 per parcel account to cover the cost of waste collection & incidental environmental services effective January 1, 2025. Both unit rates (waste hauler & Augusta mandatory collection) are subject to an automatic three (3) percent yearly escalation effective January 1, 2026. RFP 25-900/AE (Lack Committee Quorum November 12, 2024) Referred from the November 19, 2024 Commission Meeting)