Administrative Services Committee Meeting

ADMINISTRATIVE SERVICES COMMITTEE MEETING AGENDA Commission Chamber Tuesday, January 27, 2026 1:15 PM ADMINISTRATIVE SERVICES 1. Discuss moving forward with a 401 retirement plan. (Requested by Commissioner Wayne Guilfoyle) 2. Approve an amendment to change order #1 for purchase order 22CSA046 in the amount of $48,274.00 by Trane Company (RFQ 18-164 – 22CSA046). 3. Motion to approve the award of RFP 25-301 Copier Lease Services to the Pollock Co. for a one (1) year contract with the option to extend for four (4) additional years. 4. Discuss the application process including: 1. Having NGO define, how their offering addresses a clearly defined measurable community need. 2. Metrics for determining long-term, positive community impact and sustainable results; 3. Require transparency and accountability in all financial disclosures and proposed uses of funds; and 4. Utilize a competitive, data-driven evaluation process to ensure equitable and effective allocation of City resources. Applications will be reviewed and scored by a committee. (Requested by Commissioner Stacy Pulliam) (No recommendation from Administrative Services Committee January 13, 2026) 5. Receive as information the 2025 Climate Survey results. 6. Receive as information an update on the Recreation and Parks Audit. 7. Mr. Lawrence R. Brannen requesting the "Ban the Box" policy be completely abolished in favor of laying a foundation for a meaningful policy. 8. Discuss any department that puts anything on the agenda that it has to be approved by the Administrator's Office prior to being presented to the Commission. (Requested by Mayor Pro Tem Wayne Guilfoyle). 9. Motion to approve the minutes of the January 13, 2026 Administrative Services Committee Meeting.