Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Tuesday, February 07, 2023 2:00 PM INVOCATION Pastor James Jividen, Augusta First Church of the Nazarene PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA RECOGNITION(S) A. Congratulations! Mr. Le’Don Sapp, Information Technology Department as the 2022 Employee of the Year. Presentation is made to Mr. Sapp. B. Congratulations! Mr. Alex Ferrand, Information Technology Department as the January 2023 Employee of the Month. Presentation is made to Mr. Ferrand. DELEGATION(S) C. Mr. Kevin Delaigle regarding status of the City’s Cemetery Perpetual Care Commission Motion to delete this item from the agenda and reschedule for the March 7, 2023 Commission meeting. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle D. Ms. Megan Buckalew regarding status of the association of the Augusta Boathouse and Augusta Rowing Club. It was the consensus of the Commission that the Administrator, the Recreation Director and the Augusta Sports Council meet with Ms. Buckalew to discuss the needs of the Augusta Rowing Club regarding space for the storage of their equipment and other needs and to bring back their recommendations to the next Public Services Committee meeting. CONSENT AGENDA (Items 1-24) PUBLIC SERVICES 1. Motion to approve New Location: A.N. 23-04: A request by Sharon Gittens for an on-premises consumption Liquor, Beer & Wine License to be used in connection with Jamaica Way located  at 2650 Tobacco Rd. There will be Sunday Sales. District 4. Super District 9.(Approved by Public Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 2. Motion to approve the Daniel Field DBE Policy for 2023 Construction Project. (Approved by Public Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 3. Motion to approve accepting donations from artists who have participated in the previous iteration of the Augusta Sculpture Trail to Augusta, Georgia and make the following the permanent home of their sculptures:(Approved by Public Services Committee January 31, 2023) -Tropical Dream by Roger Finch -Popsicles by CR Gray LLC -Unstoppable by Gus and Lina Ocamposilva -Maestro by Larry Schueckler -Forever Young by Larry Schueckler Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 4. Motion to approve entering into a lease agreement for Hickman Park with the Trust of Oakland Park as lessor.(Approved by Public Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 5. Motion to approve entering into an updated lease agreement for Eisenhower Park with the Augusta National Golf Club as lessee.(Approved by Public Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle 6. Motion to approve the memorandum of understanding with Aiken-Augusta Swim League (ASL) for the usage of the Augusta Aquatic Center in 2023.(Approved by Public Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 7. Motion to approve the Planning Commission working on Sustainability & Design Standards for potential incorporation into the Zoning Ordinance.(Approved by Public Services Committee January 31, 2023) Motion to approve. Motion made by Smith-McKnight, Seconded by Garrett. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ADMINISTRATIVE SERVICES 8. Motion to approve the Human Resource Department to enter into a third-party agreement for the marketplace platform to assist Augusta, Ga employees in locating childcare service providers.(Approved by Administrative Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 9. Motion to approve the development of (2) single-family workforce homes, new construction.(Approved by Administrative Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 10. Motion to approve recommendation from Golden Harvest Food Bank to select RW Allen for award under CDBG-CV funding opportunity in Partnership with CSRA Regional Commission and Augusta, Georgia to expand the Produce Rescue Center (Warehouse) at GHFB’s Augusta, GA location.(Approved by Administrative Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle 11. Motion to approve Housing and Community Development Department’s (HCD's) request to enter into an agreement with TDA Consulting Inc. to complete 2023 Augusta, GA Fair Housing Analysis of Impediments (RFP 22-277)(Approved by Administrative Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 12. Motion to approve updating the two commitment (support) letters and Resolution of Support from the City for a State Veteran Cemetery Construction/Building in Augusta, GA with signature lines to be approved at the next meeting. (Approved by Administrative Services Committee January 31, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 13. Motion to approve the purchase of 11 Dodge Police Chargers, bid #22-289 at a total cost of $485,287 from Thomson Motor Center for the Richmond County Sheriff’s Office.(Approved by Administrative Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ENGINEERING SERVICES 14. Motion to approve supplemental funding to continue on-call engineering services by Alfred Benesch & Company for Utilities Department on Fort Gordon (P313469).(Approved by Engineering Services Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 15. Motion to approve Supplementing Construction Contract of Landfill Phase 3 Unfinished Liner (Cell 3B2) Construction Services to Morgan Corp. Also, approve supplemental funding for $2,981,252 for completing Cell 3B2 construction. Requested by Engineering. RFP 21- 183.(Approved by Engineering Services Committee January 31, 2023) Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 16. Motion to approve and authorize implementation of attached Exhibit A - Section E listed action items recommended by Engineering and Environmental Services Director.(Approved by Engineering Services Committee January 31, 2023) Motion to approve and authorize implementation of attached Exhibit A listed action items and to authorize Engineering and Environmental Services Director to negotiate the terms of a two-year extension of the waste hauler contract with Waste Management which was approved on January 3, 2023. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle FINANCE 17. Motion to approve directing the Administrator and staff to report back to the committee in 120 days with recommendations on ways to save money in the departments without increasing taxes due to anticipated budget shortfalls when the ARP money is exhausted. (Approved by Finance Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle PUBLIC SAFETY 18. Motion to approve Small Municipal and County Government Enterprise Agreement with Environmental Systems Research Institute, Inc. (Esri) as a sole source procurement.(Approved by Public Safety Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 19. Motion to approve and accept a grant for the continuation of the Victims of Crime Act (VOCA) Grant with funding from the Criminal Justice Coordinating Council of Georgia to provide services to crime victims from October 1, 2022, through September 30, 2023, and authorize the Mayor to execute the necessary documents.(Approved by Public Safety Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle 20. Motion to approve the acceptance the Second Amendment to the Inmate Health Care Services Contract.(Approved by Public Safety Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 21. Motion to approve the purchase of 400 Tasers for the Richmond County Sheriff’s Office. (Approved by Public Safety Committee January 31, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle APPOINTMENT(S) 22. Motion to approve the appointment of Ms. Stephanie Clarke to the Augusta Planning Commission representing District 2. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 23. Motion to approve the appointment of Mr. Don Clark to the Augusta Aviation Commission representing District 9. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle PETITIONS AND COMMUNICATIONS 24. Motion to approve the minutes of the Regular Meeting held on January 17, 2023 and the Special Called Meetings held on January 24, 25, and 31, 2023. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle  ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 25-30) APPOINTMENT(S) 25. Motion to consider the appointment of Britney Pooser to the Department of Behavioral Health and Developmental Disabilities Advisory Council (DBHDD) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle PLANNING 26. Z-23-03 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Beazley Development Co. Inc on behalf of GA Baptist Children’s Homes, Poplar Group, LLC and Michelle Atkins, Julie & Walter Golosky – requesting a rezoning from Zone A (Agricultural) and Zone R-1 (One-Family Residential) to Zone R-1D (One-Family Residential) affecting property containing approximately 201.59 acres located at 3630 Windsor Spring Road, 3047 Manchester Drive, and part of 3596 Windsor Spring Road. Tax Map #142-0-003-01-0, 142-2-001-00-0 and a portion of Tax Map #142-0-074- 02-0. DISTRICT 6 1. The concept plan submitted with this application is for illustration purposes only and does not constitute a development plan review. 2. The development shall be limited no more than 354 single-family detached lots with an overall density of 1.87 units per acre. Lots outside of the cul-de-sac must measure at least 50 feet wide. 3. Sidewalks must be provided on both sides of all streets within the new development boundaries and comply with ADA standards. 4. A pavilion, or gazebo and benches, or similar meeting space, and the walking trail, at a minimum, must be provided as amenities for the subdivision. The amenities must be constructed prior to the 230th unit in the subdivision receiving a Certification of Occupancy. 5. A traffic study is required to determine whether existing roadways need additional improvements and if proposed road improvements will be sufficient. If Traffic Engineer requires an acceleration lane and / or a deceleration lane it must be provided for the proposed subdivision. Decisions made by the Traffic Engineer shall be adhered to. 6. All work within the right-of-way of Windsor Spring Road must meet City of Augusta and Georgia Department of Transportation standards and specifications. 7. At the issuance of a building permit for lot 201 the applicant shall be responsible for the installation and cost of a traffic signal at the intersection of Manchester Drive and Tobacco Road and will collaborate with Augusta Engineering for cost sharing. 8. The first phase of the development shall take place near the proposed entrance along Windsor Spring Road. 9. Construction traffic access via Manchester Drive must be kept at a minimum. 10. A minimum of 4 entrances are required for this subdivision based on the number of lots shown on the concept plan. The applicant must request a variance from the Land Subdivision Regulations to reduce the required number of entrances. The variance must be approved before  submitting a development plan for review. 11. This project shall comply with all development standards and regulations, including but not limited to the Tree Ordinance, set forth by the City of Augusta, GA at the time of development. (Deferred from the January 17, 2023 Commission Meeting) Motion to approve. Motion made by Guilfoyle, Seconded by Garrett. Voting Yea: Garrett, Williams, Frantom, Guilfoyle Voting Nay: Johnson, Scott, Smith-McKnight, Pulliam, Lewis Voting Abstaining: Mason PUBLIC SERVICES 27. New Ownership: A.N. 23-05: A request by Upendra Brahmbhatt for a retail package Beer & Wine License to be used in connection with Avyan Investment, Inc located at 601 Bransford Rd. District 3 Super District 10.(No recommendation from Public Services Committee January 31, 2023) Motion to approve. Motion made by Williams, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ADMINISTRATIVE SERVICES 28. Motion to consider for approval the following: (Requested by IA Takiyah Douse) a) ratify a) HUD Form 1044, b) HUD Administrative Verification Form, c) Mayoral Match Letter of Support, and the Mayor’s execution thereof b) approve Augusta, Georgia’s receipt of $3,960,000 from the U.S. Department of Housing and Urban Development (HUD) Office of Lead Hazard Control and Healthy Homes (OLHCHH) c) allow HCD to move forward with implementation of administrative verification form, d) allow HCD to hire three (3) additional FT staff persons (concurrent with the term of grant)/provide supplemental pay (where applicable) for all affected employees, e) instruct Finance department to add available funding to HCD’s budget for immediate use and implementation. Motion to approve. Motion made by Pulliam, Seconded by Williams. Voting Yea: Garrett, Johnson, Williams, Mason, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Frantom out. PUBLIC SAFETY 29. Motion to approve request from the Richmond County Sheriff’s Office for emergency funding for purchase/repair of outdated food service and laundry equipment in the amount of $486,872.90. (Requested by Sheriff Richard Roundtree, RCSO)  Motion to approve with funding from the Capital Allocation Budget. Motion made by Williams, Seconded by Scott. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 30. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. ADDENDUM ITEMS 1. Motion to approve the appointment of Mr. William Fennoy to the Augusta Aviation Commission representing District 1. It was the consensus of the Commission that this item be added to the agenda without objection. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Johnson, Williams, Mason, Frantom, Garrett, Scott, McKnight, Pulliam, Lewis, Guilfoyle. 2. Motion to approve the appointment of Mr. James Germany to the Augusta Aviation Commission representing District 6. It was the consensus of the Commission that this item be added to the agenda without objection. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Johnson, Williams, Mason, Frantom, Garrett, Scott, McKnight, Pulliam, Lewis, Guilfoyle.