Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Tuesday, February 21, 2023 2:00 PM INVOCATION Pastor Sharon Caldwell, Belle-Terrace Presbyterian Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA RECOGNITION(S) A. Congratulations! Commissioner Francine Scott on her appointment to the National Association of County Officials (NaCo) Justice and Public Safety Steering Committee. Recognition of Commissioner Scott on her appointment to the National Association of County Officials (NaCo) Justice and Public Safety Steering Committee. B. Congratulations! January 2023 Years of Service Recipients Presentations are made to the January 2023 Years of Service recipients. DELEGATION(S) C. Ms. Shalanda Morris regarding Diamond Lakes Scoring Towers (storm water drainage issues). Presentation is made by Ms. Shalanda Morris and Mr. Larry Jones. CONSENT AGENDA (Items 1-35) PUBLIC SERVICES 1. Motion to approve a five-year contract with Tailwind AGS, LLC for Food, Beverage & Merchandise Concession Program at Augusta Regional Airport. Approved by the Augusta Aviation Commission on January 26, 2023. RFP 22-279 - The agreement is for a five (5) year initial term with a five (5) year option for renewal.(Approved by Public Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 2. Motion to approve a Not‐To‐Exceed Purchase Order in the amount of $3,000,000.00 with JBT Aero Tech Corporation (JBT) for the purchase of two (2) Passenger Boarding Bridges. Approved  by Augusta Aviation Commission on May 26, 2022.(Approved by Public Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 3. Motion to approve $850,000 for the repairs of the drain pipes and bathrooms in the Diamond Lakes Scoring Towers with a funding source to be identified at the Commission meeting next week. (Approved by Public Services Committee February 14, 2023) Motion to approve $850,000 for the repairs to the drain pipes and bathrooms at the Diamond Lakes Scoring Towers with $788,359.58 going to Change Order #1 from Horizon Construction to complete repairs and $86,055.94 going to ACC Restoration for the remediation prior to repairs and with the Administrator recommending that $350,000 come from SPLOST 7 which covers Diamond Lakes Scoring Towers interest revenue and $500,000 from SPLOST 8 Diamond Lakes. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 4. Motion to approve the lease agreements for art installations for the 2023 - 2024 Augusta Sculpture Trail.(Approved by Public Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ADMINISTRATIVE SERVICES 5. Motion to approve and update Augusta Georgia’s DBE Program for federally assisted contracts in order to comply with the Department of Transportation’s program and update DBE rule 49 CFR Part 23.(Approved by Administrative Services Committee February 14, 2023) Motion to approve. Motion made by Frantom, Seconded by Williams. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 6. Motion to approve annual bid award for 23-129 Maintenance Services for Environmental Services Department to include 2 CNG stations. Services is to include pesticide application. Award is for one year to expire 12/31/23 – has an option to extend for one additional year.(Approved by Administrative Services Committee February 14, 2023) Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 7. Motion to approve acceptance of Grant Award for the Summer 2023 Georgia County Internship Program.(Approved by Administrative Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 8. Motion to approve the purchase of one Dodge Durango at a total cost of $45,578 to Thomson Motor Center for the District Attorney’s Office. (Approved by Administrative Service Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 9. Motion to approve annual bid award for 23-129 Maintenance Services for Environmental Services Department to include 2 CNG stations. Services is to include pesticide application. Award is for one year to expire 12/31/23 – has an option to extend for one additional year. (Approved by Administrative Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 10. Motion to approve presentation by Augusta Tomorrow, Inc to include a financial request in the amount of $150,000 for upcoming Urban Area Master Plan. (Approved by Administrative Services Committee February 14, 2023) Motion to approve with the funding source to be from the Fiscal Year '23 Capital Allocation as recommended by the Administrator. Motion made by Smith-McKnight, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ENGINEERING SERVICES 11. Motion to approve bid award Bid Item 22-287 for Water Well Pumps and Motors to the Lowest Bidder - Wastewater Solutions LLC. (Approved by Engineering Services Committee February 14, 2023) Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 12. Motion to approve Duke’s Root Control Bid 23-262 Chemical treatment of sanitary sewer lines for grease and roots. The initial term of the contract shall be for the period of one year to expire on December 31, 2023. The contract may be extended for four additional one-year periods with the mutual consent of the Owner and Contractor.(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 13. Motion to approve Sole Source Procurement of quarterly inspection and preventive maintenance of Hypochlorite Generation Equipment at an annual cost of $29,275.00.(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 14. Motion to approve and authorize Reallocation of Right of Way Maintenance Quick Strike $1miillion ARPA funds allocation as; i) $550,000.00 to Windsor Spring Landscaped segment Irrigation System Installation, ii) $265,000 to RCCI for Augusta Engineering Roadway & Drainage Vegetation Maintenance FY2023 Services (charge as service provided), and iii) $185,000 to Vacant Lot Cleanup Program. Also, approve directing Augusta Finance Department issuing Job Ledgers accordingly. (Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 15. Motion to approve and Authorize allocating $800,000 from Street Lighting Program ARPA designated funds to Greene Street Lighting Reconstruction at segment between 5th Street & East Boundary. Requested by Engineering. (Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 16. Motion to approve Purchase of Real Property located in the City of Augusta, Georgia commonly known as 3305 Walton Way to be funded by Engineering Stormwater Program Funds and authorized by the Mayor and Clerk of Commission to execute all necessary documents under the direction of Augusta Law Department. Requested by Engineering.(Approved by Engineering Services Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 17. Motion to approve Award of On-Call Professional Services for Field Engineering, Regulatory Compliance, Filed Operation Improvements, and Emergency Site Work Contract to Infrastructure Management Systems, subject to receipt of signed contract and proper insurance documents. The Contract is effective 1/1/2023 for three years with an option to renew for two additional one-year terms. Also, approve $250,000 to fund these Services. Requested by Engineering. RFP 22- 304(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 18. Motion to approve of Change Order No. 1 to Blair Construction, Inc.’s contract to construct the Fort Gordon 15th Street Collector Sanitary Sewer.(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 19. Motion to approve and receive as information attached Exhibit A listed Emergency procured rental equipment for continuity of Environmental Services Operations and keep Solid Waste Facility in compliance (Landfill & Waste Collection) with its regulatory permit Operation & Maintenance requirements. Requested by Engineering.(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 20. Approve and receive as information attached Exhibit A listed Emergency procured equipment purchases & repairs for continuity of Environmental Services Operations and keep Solid Waste Facility in compliance (Landfill & Waste Collection) with its regulatory permit Operation & Maintenance requirements. Requested by Engineering  Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 21. Motion to approve Supplement funding (SA1) to Pond Company (Pond) in the amount of $22,884.40 for Sandpiper Lane and Morningside Drive Streambank Stabilization Construction Phase Services. Requested by Engineering / RFP 19-152.(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 22. Motion to approve attached Exhibit A listed Emergency procured Services for continuity of Environmental Services Operations and keep Solid Waste Facility in compliance (Landfill & Waste Collection) with its regulatory permit Operation & Maintenance requirements and maintain desirable level of service. Requested by Engineering (Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 23. Motion approve Supplementing Downtown Receptacles Waste Hauling Contract for Removal & Disposal of “Contracted Non-Compliance Waste, Illegal Dumping and Recyclable Waste” Services to Coleman Sanitation. Also, approve $150,000 to fund these Services. Requested by Engineering. Bid 19-135. Supplemental Agreement to expire 12/31/2025.(Approved by Engineering Services Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle FINANCE 24. Motion approve Excess Workers’ Compensation Insurance with Safety National Casualty with statutory limits and a $1,000,000 Self Insured Retention (SIR – otherwise known as the deductible) to cover all positions for a premium of $510,620.(Approved by Finance Committee February 14, 2023) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis,  Guilfoyle 25. Motion to approve continued service with Workers Compensation Provider, CorVel, for renewal for Year 4.(Approved by Finance Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 26. Motion to approve Augusta Commercial Property Insurance coverage for 2023 offered through Affiliated FM, current carrier, for a premium of $815,966 for full blanket coverage and limited flood coverage in flood prone areas.(Approved by Finance Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 27. Motion to approve Insurance Brokerage Services for 2023 RFQ item #22-274 offered through Marsh McLennan Agency, to include Commercial Property Insurance (including Boiler and Machinery), Public Officials Liability /Employment Practices Liability (POL/EPL), and maintain the Surety Bond for Augusta, GA and additional services as requested.(Approved by Finance Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle PUBLIC SAFETY 28. Motion to approve Accountability Court applying for FY 23 SAMHSA gran t(Approved by Public Safety Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 29. Motion to approve the Agreement with Georgia Emergency Management & Homeland Security Agency and approve acceptance of the grant award in the amount of $30,000 (Grant No. 14) and authorized the Mayor to execute all required documents.(Approved by Public Safety Committee February 14, 2023). Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 30. Motion to approve award of Data Capture Contract to Kucera International Inc. in the amount of $179,180.00 for the capture of Light Detection and Ranging (LiDAR) Data & Mapping under Bid #23-128 (Approved by Public Safety Committee February 14, 2023).. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 31. Motion to approve the award of Bid Item #22-291A Early Site Package for Soil Remediation – New Fire Station 3 to Kuhlke Construction & Associates, Inc.(Approved by Public Safety Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 32. Motion to approve Accountability Court applying for FY 24 CACJ Grant.(Approved by Public Safety Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 33. Motion to approve the acceptance of a $50,000 Learning Loss Grant from the United Way of Greater Atlanta for youth served through the Department of Family and Children Services.(Approved by Public Safety Committee February 14, 2023). Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle PETITIONS AND COMMUNICATIONS 34. Motion to approve the minutes of the Regular Commission Meeting held on February 7, 2023 and the Special Called Commission Meetings held on February 9 and 14, 2023. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis,  Guilfoyle APPOINTMENT(S) 35. Motion to approve the appointment of Mr. Zelwin Davis to the Augusta Planning Commission Representing District 4. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 36-39) PLANNING 36. Z-23-04 –A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Bobby Bagwell on behalf of Charles M. White – requesting a rezoning from Zone R-1 (One-family Residential) to Zone R-3B (Multi-family Residential) affecting properties containing approximately 7.6-acres located at 4449, 4451, 4453, 4455, 4457, 4459, 4461, 4463, 4465, 4467, and 4469 Windsor Spring Road. Tax Map #179-0-002-08-0, 179-0-002-07-0, 179-0- 002-09-0, 179-0-002-10-0, 179-0-002-06-0, 179-0-002-05-0, 179-0-002-04-0, 179-0-002-11-0, 179-0-002-12-0, 179-0-002-13-0, and 179-0-002-03-0. DISTRICT 5 Motion to approve with the 22 foot lot widths to include the additional planning condition whereby the installation of all utilities must be consistent with the civil plans as submitted and that in the event that the plans and the installation are not consistent, the Engineering and the Utilities Departments reserve the right to request that the builder agrees to remove at their expense all improperly installed material. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Substitute motion to maintain the 25 foot widths as recommended by Planning and Development. Motion made by Williams, Seconded by Johnson. This motion is withdrawn without objection by Mr. Williams due to the inclusion of the added condition in the original motion. 37. Motion to approve a request for concurrence with the Augusta Georgia Planning Commission to approve one amendment and one addition to the Planning Commission Bylaws & Rules of Procedure Section II: Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle OTHER BUSINESS 38. Motion to ratify Commission action at the Special Called Meeting on February 14, 2023 relative to the motion regarding the Resolution for the settlement of claims for Ms. Adrienna Tolbert in the amount of $150,000.00. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 39. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Motion to approve the execution of the closed meeting affidavit. Motion made by Frantom, Seconded by Lewis. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ADDENDUM ITEMS: 1. Motion to go into an executive session. Motion to go into an executive session for the discussion of pending or potential litigation. Motion made by Williams, Seconded by Garrett. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis Voting Abstain: Guilfoyle 2. Discuss Sequential Intercept Mapping Report. (Requested by Commissioner Jordan Johnson) It was the consensus of the Commission that this item be added to the agenda without objection. Motion to approve receiving this item as information. Motion made by Johnson, Seconded by Garrett. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle.