Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Tuesday, March 07, 2023 2:00 PM PRESENT Mayor Garnett Johnson Commissioner Brandon Garrett Commissioner Jordan Johnson Commissioner Bobby Williams Commissioner Alvin Mason Commissioner Sean Frantom Commissioner Francine Scott Commissioner Catherine Smith-McKnight Commissioner Stacy Pulliam Commissioner Tony Lewis Commissioner Wayne Guilfoyle INVOCATION Lead Pastor Wesley Weatherford, Oasis Church at Hephzibah PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA DELEGATION(S) A. Mr. Kevin Delaigle regarding the status of the City's Cemetery Perpetual Care Commission. Mr. Delaigle was not present at the meeting; it was the consensus of the Commission to refer his presentation to the next Commission meeting. B. Mr. Philip N. Gregory, Sr. regarding the Regency Mall property and the James Brown Statue. Mr. Gregory did not appear before the Commission. CONSENT AGENDA (Items 1-20) PUBLIC SERVICES 1. Motion to approve New Ownership-Existing Location: A.N. 23-06: request by Levorsey Scott for a retail package Beer & Wine License to be used in connection with Second Peach, Inc located at 1342 Gordon Hwy. District 1. Super District 9. (Approved by Public Services Committee February 28, 2023) Motion to approve.  Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 2. Motion to approve New Ownership-Existing Location: A.N. 23-07: request by Levorsey Scott for a retail package Beer & Wine License to be used in connection with Peach First, Corp. located at 1499 Gordon Hwy. District 2. Super District 9. (Approved by Public Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 3. Motion to approve New Ownership-Existing Location: A.N. 23-08: A request by David Hopkins for a Nano Distillery License to be used in connection with Second City Distillery located at #4 Eighth Street. District 1. Super District 9. (Approved by Public Services Committee February 28, 2023)District 1. Super District 9. Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 4. Motion to approve Existing Location: A.N. 23-09: A request by Jennifer Marshall for an on- premises consumption Liquor & Beer License to be used in connection with K & J Soulbar and Grill located at 720 E Robinson Ave. Ste 101-102. There will Be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 5. Motion to approve the donation of two sculptures for a public art installation at the central island of the roundabout North Leg Road / Milledgeville Road. (Approved by Public Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 6. Motion to approve a five-year contract with Departure Media, Inc. for In-Terminal Advertising program at Augusta Regional Airport. Approved by the Augusta Aviation Commission on  January 26, 2023. (RFP 22-253) The contract had an initial term of five (5) years with no options for renewal (Approved by Public Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 7. Motion to approve a construction contract with RW Allen Construction in the amount of $2,660,428.00 to perform all tasks related to the Augusta Regional Airport (AGS) Fuel Farm Improvement Project - Base Bid Item 22-244A. Approved by the Augusta Aviation Commission on February 10, 2023.(Approved by Public Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ADMINISTRATIVE SERVICES 8. Motion to approve Augusta, Georgia’s submission to HUD of the HOME Investment Partnership Program– American Rescue Plan Cost Allocation Plan and request the following: Authority for the Mayor to execute 1) Standard Form 424, 2) Standard Form 424 D, and 3) Certifications and Assurances required by HUD for HOME ARP funds; Allow HCD to move forward with implementation of Cost Allocation Plan activities; Allow HCD to hire one (1) additional FT staff person (concurrent with the term of grant)/provide supplemental pay (where applicable) for all affected employees; Instruct Finance department to add available funding to HCD’s budget for immediate use and implementation. (Approved by Administrative Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ENGINEERING SERVICES 9. Motion to approve purchase of 300 meter registers for Augusta Utilities. (Approved by Engineering Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 10. Motion to approve resolution regarding hunting around the Phinizy Swamp Nature Park and the Constructed Wetlands. (Approved by Engineering Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 11. Motion to approve Change Order to Extend AUD Billing Software Upgrade Go Live date by two months and add CO 1 in the amount of $41,000.00 to Systems & Software – PO #22AUA041(Approved by Engineering Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 12. Motion to approve award of Construction Contract to Reeves Construction subject to Value Engineering and in the amount of $12,198,593.15 for Phase I of the Transportation Investment Act (TIA) Projects, Greene Street Improvements Project-Road Segment 5th St. to East Boundary, subject to receipt of signed contracts and proper bonds. RFP 22-294 / requested by Engineering. (Approved by Engineering Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 13. Motion to approve Task Order funding for Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Cranston Engineering (Cranston) in the amount of $33,150.00 for John C Calhoun/Ellis Street Drainage Conveyance System Improvements Final Design & Construction plans. Requested by the Engineering. RFQ 19- 148 (Approved by Engineering Services Committee February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 14. Motion to approve Award of “Augusta’s Grounds and Landscaped Improvements Maintenance” Contract to Augusta Quality LLC for Groups 1, 2 and 3 - Attached EXHIBIT A Contract Services, subject to receipt of signed contract and proper insurance documents. The Contract is effective 1/1/2023 for four years with an option to renew for two additional one-year terms. Also, approve $330,000/year to fund these contracted services. Requested by Engineering. RFP 22- 301(Approved by Engineering Services Committee February 28, 2023) Motion to approve.  Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle FINANCE 15. Motion to approve funding of operating, capital & encumbrance carryovers. (Approved by Finance February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 16. Motion to approve update of fund balance policy and goals.(Approved by Finance February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 17. Motion to approve a Bond and Fiscal Health work session with Augusta’s Financial advisor, Davenport & Company, on March 20, 2023 at 2:00pm in the Linda Beazley Room of the Municipal Building. (Approved by Finance February 28, 2023) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle APPOINTMENT(S) 18. Motion to approve the appointment of Mr. John Clarke to the General Aviation Commission (Daniel Field) representing District 7. (Requested by Commissioner Sean Frantom). Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 19. Motion to approve the reappointment of Mr. James Scott to the Richmond County Board of Assessors representing District 10. (Requested by Commissioner Wayne Guilfoyle) Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle PETITIONS AND COMMUNICATIONS 20. Motion to approve the minutes of the Commission Meeting held, Tuesday, February 21, 2023 and Special Called Meeting held February 28, 2023. Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 21-24) ADMINISTRATIVE SERVICES 21. Motion to approve hosting Strategic Planning Session with UGA CVIOG relative to Augusta’s Stepping Up Initiative and associated fees. (Requested by Commissioner Jordan Johnson) Motion to approve. Motion made by Williams, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle FINANCE 22. Discuss support for Band of Brothers Annual Juneteenth Celebration. (Requested by Commissioner Jordan Johnson) Motion to refer this item back to the next committee meeting. Motion made by Williams, Seconded by Guilfoyle. No action is taken on this motion due to the passage of the substitute motion. Substitute motion to approve adding funding in the amount of $20,000 to the Recreation & Parks Department budget to support the 2023 Juneteenth celebration with the Administrator to identify a funding source and to also task the Administrator with the development of a plan moving forward to support entities asking for City support for festivals and parades. Motion made by Johnson, Seconded by Scott. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 23. Consider a request from Mr. Sean Mooney for financial support on behalf of the Irish Heritage Society in association with the 2023 St. Patrick’s Day Parade. (No Recommendation from Finance Committee on February 28, 2023) Motion to approve the request with funding in the amount of $3,500. Motion made by Mason, Seconded by Lewis. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 24. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ADDENDUM ITEM: 1. Motion to approve going into an executive session to discuss pending and potential litigation and real estate. Motion to approve. Motion made by Garrett, Seconded by McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle