Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Wednesday, March 29, 2023 2:00 PM PRESENT Mayor Garnett Johnson Commissioner Brandon Garrett Commissioner Jordan Johnson Commissioner Bobby Williams Commissioner Alvin Mason Commissioner Sean Frantom Commissioner Francine Scott Commissioner Catherine Smith-McKnight Commissioner Stacy Pulliam Commissioner Tony Lewis Commissioner Wayne Guilfoyle INVOCATION Head Pastor Bernard “Sonny” Mason, Woodlawn United Methodist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA DELEGATION(S) A. Mr. Marion Williams to discuss Boathouse Property Presentation is made by Mr. Williams. CONSENT AGENDA (Items 1-2) PETITIONS AND COMMUNICATIONS 1. Motion to approve the minutes of the Regular Meeting held March 21, 2023. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle APPOINTMENT(S) 2. Motion to approve the appointment of Tim Turner to the Board of Zoning Appeals representing District 2. (Requested by Commissioner Stacy Pulliam) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 3-30) PLANNING 3. The Planning & Development Department is requesting that Zoning Petition Z-23-09 be rescinded which was approved by the Commission in its meeting held March 21, 2023. The Planning Commission required that the petitioner/owner shall first apply and obtain approval for a variance for the north side yard setback requirement for the lot containing the existing home prior to this rezoning application being placed on the agenda of the Augusta Commission for their approval. Motion to delete this item from the agenda. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle PUBLIC SERVICES 4. Motion to approve entering into a memorandum of understanding with R/C Supercross, Inc., a local non-profit organization, for the operation of Bayvale Park. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 5. New Location: A.N. 23-12: A request by Henry Scheer for an on-premise consumption Beer & Wine and a retail package Beer & Wine License to used in connection with Mally’s Market located at 2860 Washington Rd. District 7. Super District 10. Motion to approve. Motion made by Frantom, Seconded by Guilfoyle. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle 6. New Ownership: Existing Location: A.N. 23-13: A request by Safi Ullah for a retail package Beer & Wine License to be used in connection with Sultan Corporation #1 located at 3671 Peach Orchard Rd. District 6. Super District 10. Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 7. New Ownership: Existing Location: A.N. 23-14: A request by Shailendrasin Devdhara for a consumption on premise Liquor, Beer & Wine License to be used in connection with Sheraton Augusta Hotel located at 1069 Stevens Creek Rd. There will be Sunday Sales District 7. Super District 10. Motion to approve. Motion made by Frantom, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 8. Discuss having a workshop on Augusta-Richmond County’s STR (Short Term Rental) Ordinance. (Requested by Commissioner Stacy Pulliam) Motion to approve having a workshop to review the ordinance regarding short-term rentals, to ask the Clerk and the Administrator to suggest some proposed dates for the workshop and to include interested parties such as the Augusta Chamber and the CVB. Motion made by Pulliam, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Voting Nay: Mason ADMINISTRATIVE SERVICES 9. Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to rehabilitate one (1) low to moderate income rental affordable unit for occupancy by a low to moderate income family. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 10. Motion to approve quantity (1) Lead hazard reduction projects. RFQ 22-188  Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 11. Receive as information the emergency request for the replacement of a chilled water coil at Charles B. Webster Detention Center in the amount of $26,715.00 by Trane US, Inc. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 12. Motion to approve the execution of the attached letter of intent between Augusta, Georgia and Augusta Technical College for the use and operation of the Augusta Municipal Golf Course. Motion to approve. Motion made by Williams, Seconded by Johnson. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 13. Receive as information an update from Wallace Roberts & Todd. Motion to approve receiving this item as information. Motion made by Scott, Seconded by Lewis. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Voting Nay: Mason 14. Discuss the emergency procurement of Emergency Medical Dispatch (EMD) software and equipment from Priority Dispatch. Motion to approve receiving this item as information. Motion made by Johnson. Seconded by Williams. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Pulliam, Lewis, Guilfoyle Ms. McKnight out. ENGINEERING SERVICES 15. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $384,415.00 for Greene Street Improvements Project. MEG assigned to Greene Street construction. RFP 19-179 / Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle 16. Approve award of Construction Contract to Kiewit Infrastructure South Co. (Kiewit) in the amount of $3,585,500.70 for Transportation Investment Act (TIA) Projects, Highland Ave. Bridge over CSX & Walton Way Bridge over Hawks Gully Maintenance Repairs Projects, subject to receipt of signed contracts and proper bonds. ITB 22-281A / requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 17. Consider approval of Change Order No. 2 to Blair Construction, Inc.’s contract to construct the Fort Gordon Army Base B Street Water Main Improvement (20UTI194) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 18. Motion to approve contracting with Jacobs to provide on-call consulting engineering services for the Utilities Department’s Utility Privatization program at Fort Gordon. Jacobs is a prequalified consultant firm approved on RFQ 18-132 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 19. Approve $1,800,000 for continue the funding for the current On-Call Augusta Infrastructure Routine Maintenance- Storm Drainage, Sidewalks, Street Lighting and Concrete Work Contract to Blair Construction Inc., Beams Contracting Inc., Larry McCord, LLC, Horizon Construction & Associates, and J & B Construction and Services Inc. requested by Engineering. RFP 21-155 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 20. Approve Supplement funding to Goodwyne, Mills & Cawood (GMC) for SA 1 in the amount of $65,721.00 and SA2 in the amount of $78,666.00 for a total of $144,387.00 for the 13th Street & Telfair Street Improvements TIA Projects Construction Phase Services (CEI). Requested by Engineering / RFP 18-266 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam,  Lewis, Guilfoyle 21. Discuss a permanent lawn maintenance schedule of city-owned lots during peak growth season March- October. (Requested by Commissioner Stacy Pulliam) Motion to delete this item from the agenda. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle FINANCE 22. Discuss conducting a forensic audit be conducted within our local government departments. (Requested by Commissioner Catherine McKnight) It was the consensus of the Commission that this item be forwarded to a subsequent meeting at the request of Commissioner McKnight. PUBLIC SAFETY 23. Motion to approve the contract agreement with Lightspeed and the Charles B. Webster Detention Center. The contract is for a five year agreement at $36,288 per year. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 24. Motion to approve Memorandum of Understanding (MOU) between the Augusta Information Technology Department and Georgia Emergency Management and Homeland Security Agency for Grant Applications. Any grant applications will be approved through Augusta’s normal grant review process. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 25. Motion to approve the upgrade of Information Technology’s Cisco security appliance and purchase associated software through DISYS Solutions, Inc. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 26. Motion to approve the replacement of existing virtual server and storage environments. Motion to approve.  Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle 27. Discuss Gold Cross EMS Termination Letter. (Requested by Mayor Garnett Johnson) Motion to approve receiving this item as information. Motion made by Johnson, Seconded by Scott. Voting Yea: Garrett, Johnson, Williams, Mason, Scott, Pulliam, Lewis, Guilfoyle Ms. McKnight and Mr. Frantom out. 28. Receive the 2022 Information Technology Annual Report as information. It was the consensus of the Commission that this item be received as information without objection. 29. Update from EMS subcommittee and discuss subsidy rate needed. (Requested by Commissioner Sean Frantom) Motion to approve receiving this item as information. Motion made by Johnson, Seconded by Scott. Voting Yea: Garrett, Johnson, Williams, Mason, Scott, Pulliam, Lewis, Guilfoyle Ms. McKnight and Mr. Frantom out. LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 30. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. ADDENDUM ITEM 1. Motion to approve the appointment of Donnie Smith to the Augusta Planning Commission representing District 10. (Requested by Commissioner Wayne Guilfoyle) It was the consensus of the Commission that this item be added to the agenda without objection. Motion to approve. Motion made by Garrett, Seconded by McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Scott, Pulliam, Lewis, Guilfoyle.