Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Tuesday, February 06, 2024 2:00 PM PRESENT Mayor Garnett Johnson Commissioner Brandon Garrett Commissioner Jordan Johnson Commissioner Bobby Williams Commissioner Alvin Mason Commissioner Sean Frantom Commissioner Francine Scott Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Wayne Guilfoyle ABSENT Commissioner Stacy Pulliam INVOCATION Pastor J. Michael Sherman, Covenant Family Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA CONSENT AGENDA (Items 1-17) PUBLIC SERVICES 1. Motion to approve Change Order #2 to Contract with ER Snell Inc. for Standard Aero Ramp Rehabilitation for a total deduct of ($363,250.22). Approved by the Augusta Aviation Commission on December 19, 2023. (22ARA159) (Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 2. Motion to approve Trinity Electrical Services to install new Precision Approach Path Indicator (PAPI) Lights on Runway 17/35 in the amount of $42,980.00. Approved by the Augusta Aviation Commission on December 19, 2023. (Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 3. Motion to approve a five (5) year MOU between AGS and Battelle Savannah River Alliance, LLC as managing and operating contractor for Savannah River National Laboratory (SRNL). Approved by the Augusta Aviation Commission on December 19, 2023. (Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 4. Motion to approve selection of Republic Parking System, LLC to manage the public parking lots at AGS and approval of the public parking management services agreement between the company and the Airport. Three (3) year contract with option to extend for two (2) additional years. Approved by the Augusta Aviation Commission on December 19, 2023. (RFP 24-175)(Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 5. Motion to approve design for pavement renovation, design for long term parking paving and project formulation for property exchange due diligence. (Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 6. Motion to accept a grant from the Georgia Recreation and Park Association for the execution of the "Coaching Boys into Men" program.(Approved by Public Service Committee January 30, 2024) Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 7. Motion to accept two grants of $5,000 each from the Georgia Recreation and Park Association for the execution of the "Coaching Boys into Men" program.(Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 8. Approve directing the Planning Commission to create an ordinance to allow for special exceptions to the Augusta zoning ordinance related to annotated code of GA O.C.G.A. 16-12- 215(a) concerning the licensing of a pharmacy for low THC oil dispensing within 1,000 feet of a covered entity. Covered entity includes schools, day cares, or churches. (Requested by Mayor Pro Tem Brandon Garrett) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. ADMINISTRATIVE SERVICES 9. Motion to approve Housing and Community Development Department’s (HCD's) request to provide additional funding to Laney Walker Development Corporation (LWDC) to support soft cost related to the construction of three (3) affordable single family units to be sold to low income homebuyer.(Approved by Administrative Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 10. Approve proposed Service Request and Work Order Policy. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 11. Motion to approve the concept for the renaming of the Utilities building after Thomas D. Wiedmeier. Also, to include the approval of $6,200.00 to Moog Signs for the installation. Approved by Administrative Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 12. Motion to approve of the following annual bid items, as the estimated annual purchases for these items are expected to exceed $25,000.00. This request is in accordance with Sec. 1-10-58 of the Annual Contracts provision. Annual Bid items- Phase II for: 24-008 Ground Support Equipment, 24-010 Gasoline and Diesel.(Approved by Public Service Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. FINANCE 13. Motion to approve the amended terms of service in the Richmond County Board of Assessors agreement with South Data, Inc. (mailing service vendor).(Approved by Finance Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 14. Motion to approve moving the amount of $25,000 from the remaining surplus money in the Mayor's Office 2023 budget to a capital account line in their 2024 budget. (Approved by Finance Committee January 30, 2024) Motion to approve. Motion made by Smith-McKnight, Seconded by Guilfoyle. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Guilfoyle Voting Nay: Mason, Lewis Motion carries 7-2. 15. Motion to approve transferring $350,000 from ARP funding to the Engineering Department for the program to streamline right of way maintenance.(Approved by Finance Committee January 30, 2024) Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 16. Motion to approve a SPLOST 9 planning work session on Wednesday, February 21, 2024, at 2pm.(Approved by Finance Committee January 30, 2024) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. APPOINTMENT(S) 17. Motion to approve the appointing of Mr. Donald Dorr to the Augusta Canal Authority representing District 6. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 18-52) ENGINEERING SERVICES 18. Approve and accept the dedication of Water and Sanitary Sewer for Wedgewood. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 19. Approve and accept the dedication of Water and Sanitary Sewer for The Cottages at Ansley. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle  Motion carries 9-0. 20. Approve and accept the Drayton-Parker Facility Construction and Permanent Maintenance Agreement. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 21. Approve and accept the Drayton-Parker Easement Deed. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 22. Motion to approve a Drinking Water State Revolving Fund (DWSRF) loan award between the Georgia Environmental Finance Authority (GEFA) and Augusta, Georgia for conducting a inventory of water service lines throughout the drinking water system and the Resolution of the Governing Body. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 23. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 030-0-008-03-0) 3750 Wheeler Road. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 24. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 030-0-230-01-0) 3745 Wheeler Road. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 25. Motion to approve award of Augusta’s Zone 1 Residential Waste & Recyclable Collection Service “Option Three Services” Contact to Georgia Waste System LLC (Waste Management)  subject to receipt of signed contract, required bonds, insurance, and other relevant documents. The Contract is effective July 1, 2024 ending December 31, 2035 with an option to renew for two additional two-year terms. Also, approve service new rate at $440 per account as warranted by “Option Three Services” contracted fee. Requested by Engineering. RFP 23-112 Motion to approve tasking the Administrator and the staff to look at all options available regarding this item and come back in three weeks on February 27 at the next committee meeting with a recommendation on what action should be taken concerning the award of the contract and any actions that could be taken within the government to reduce the charges and fees to the Landfill. Motion made by Williams, Seconded by Lewis. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis Mr. Guilfoyle out. Motion carries 8-0. 26. Motion to approve award of Construction Contract to Blue Flame Crew, LLC (Blue Flame) in the amount of $2,744,549.10 for Deans Bridge Road Solid Waste Facility Phase 3 Landfill Gas Collection & Control System Expansion Projects, subject to receipt of signed contracts, proper bonds and other contract relevant documentation. Requested by Engineering. Bid 23-237 Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 27. Approve supplemental funding for Design Consultant Services to Alfred Benesch & Company (formally WR Toole Engineers) in the amount of $148,205 for the East Augusta Roadway and Drainage Project. Requested by Engineering. RFQ 06-202. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 28. Approve the sole source payment of $27,245.75 to the Georgia 811 Utilities Protection Center. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 29. Approve the installation of twelve (12) speed humps along Fairington Drive between Tobacco Road and Teakwood Drive per adopted Augusta speed hump policy. Approve construction funds in the amount of $54,000. Requested by Augusta Engineering & Environmental Services Department.  Motion to approve. Motion made by Williams, Seconded by Scott. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Lewis, Guilfoyle Voting Nay: Smith-McKnight Motion carries 8-1. 30. Approve entering into an agreement with CSX Transportation, Inc. stating that Augusta, GA will pay for the Preliminary Engineering and Review for the National Hills Drainage Basin Drainage Conveyance Improvements Project in accordance with the estimate $15,000.00. Also, approve the Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Voting Nay: Mason Motion carries 8-1. 31. Approve supplemental funding (SA1) for Preliminary Engineering Design Phase (PE-phase1) of the Design Consultant Services Agreement to Infrastructure Systems Management, LLC in the amount of $590,262.75 for the Skinner Mill Road Improvements Project. Requested by Engineering. RFQ 19-239 Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 32. Approve Supplement funding to Civil Services, Inc. (CSI) in the amount of $39,759.06 for Highland Ave. Bridge Repair and Restoration over CSX Railroad Construction Phase Services (CEI). Requested by Engineering / RFQ 19-242/ requested by Engineering (20ENG839) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 33. Approve Supplemental Construction Funding to Kiewit Infrastructure South Co. (Kiewit) in the amount of $794,842.00 for Transportation Investment Act (TIA) Projects, Highland Ave. Bridge over CSX & Walton Way Bridge over Hawks Gully Maintenance Repairs Projects, Part2 Improvements Construction. RFP 22-281A / requested by Engineering (23ENG124) Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle  Motion carries 9-0. 34. Approve the adoption of GDOT “Procurement Policy for the Procurement, Management and Administration of Engineering and Design Related Consultant Services” for Procuring Infrastructure Projects Professional Services funded fully or partially by Federal Funds. Also authorize Augusta Engineering Director and Procurement Director to sign documents relevant to the Procurement Policy (current version attached as EXHBIT A) at the Augusta Engineering Local Administered Project (LAP) Re-Certification present & future Renewal Three Year Cycle. Requested by Engineering Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 35. Approve 2024 yearly approval of 2022 adopted Augusta, GA Title VI Plan: FHWA Compliance and Implementation for the Federal Assistance Transportation Programs and Activities. Also approve continuous yearly approval contingent upon no changes in the Adopted Title VI Plan. Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 36. Motion to approve entering into Construction Agreement with the Georgia Department of Transportation (GDOT) for Robert C Daniel Pkwy @ Wheeler Road (CR601) Intersection Improvements Project (PI #0012866). Also authorize Augusta Mayor and Clerk of Commission to execute Construction Agreement and its associated documents (electronic and hard copy). Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 37. Motion to approve entering into Construction Agreement with the Georgia Department of Transportation (GDOT) for James Brown Blvd. (Twiggs to Laney Walker Blvd.) Improvements Project (PI #0013707). Also authorize Augusta Mayor and Clerk of Commission to execute Construction Agreement and its associated documents (electronic and hard copy). Requested by Engineering. Motion to approve.  Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 38. Approve award of Construction Contract to E.R. Snell Contractor, Inc. subject to Value Engineering and in the amount of $2,673,822.32 for CR601/Wheeler Rd @ CR124/CR2157 Robert C. Daniel Parkway Improvements Project (PI# 0012866), subject to receipt of signed contract, proper bonds and other associated documents. Award is also subject to GDOT & Augusta, Georgia execution of PI# 0012866 Construction Contract. Requested by Engineering. Bid #23-184 Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 39. Approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and in the amount of $4,306,964.25 for CR1502/Barton Chapel Road @ SR10/US&78 (Gordon Hwy) Improvements Project (PI# 0012868), subject to receipt of signed contract, proper bonds and other associated documents. Award is also subject to GDOT & Augusta, Georgia execution of PI# 0012868 Construction Contract. Requested by Engineering. Bid #23-183 Motion to approve.. Motion made by Mason, Seconded by Williams. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 40. Approve award of Construction Contract to JHC Corporation subject to Value Engineering and in the amount of $1,395,854.70 for James Brown Blvd. (Twiggs to Laney Walker Blvd.) Improvements Project (PI# 0013707), subject to receipt of signed contract, proper bonds and other associated documents. Award is also subject to GDOT & Augusta, Georgia execution of PI# 0013707 Construction Contract. Requested by Engineering. Bid #23-173 Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 41. Approve continued funding of the current “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections  and Investigations (CMT Geotech)” Services Contract in the amount of $350,000 as requested by Engineering. RFP 19-179. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 42. Approve continued funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) Contract in the amount of $250,000. requested by Engineering. RFP 19-241 Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 43. Approval Emergency Bid for the Rehabilitation of Filter #3 at the Hicks WTP to Rehab Construction Co., following the plans and specs published for Filter #4 in the Amount of $791,568.00. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 44. Approve Emergency Purchase Request for materials to repair Filter #3 at the Hicks WTP to Xylem Water Solutions USA, Inc. in the Amount of $245,000.00. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. FINANCE 45. Receive as information a presentation by Mauldin & Jenkins of the results of the 2022 Financial Audit. Motion to approve receiving this item as information. Motion made by Johnson, Seconded by Scott. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. PUBLIC SAFETY 46. Motion to approve the Memorandum of Understanding (MOU) between Augusta, GA and Augusta Technical College and to authorize the mayor to execute all appropriate documents. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 47. Motion to award Bid Item #23-084 Firefighter Protective Clothing for Augusta Fire Department to NAFECO for a two (2) year award with an option to extend for three (3) additional one (1) year terms. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 48. Motion to approve contracts for contractors providing services to Richmond County DUI and Veterans court. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 49. Motion to approve Memorandum of Understanding (MOU) between the Augusta Information Technology Department and Georgia Emergency Management and Homeland Security Agency for Grant Applications. Any grant applications will be approved through Augusta’s normal grant review process. Motion to approve. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. 50. Update on Fire Station #7 on Central Avenue. (Requested by Commissioner Catherine McKnight) Motion to approve receiving this item as information and referring it to the next legal meeting agenda. Motion made by Frantom. It was the consensus of the Commission that this be done without objection. APPOINTMENT(S) 51. Consider the recommendation of Augusta Land Bank Authority to appoint Mr. Ryan McKnight due to the resignation of Dr. Mike Hearon. (Requested by Commissioner Alvin Mason) It was the consensus of the Commission that a correction on this item be added to the agenda without objection. Motion to approve with the correction of the name to Mr. Ryan M. Downs. Motion made by Garrett, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Scott, Smith-McKnight, Lewis, Guilfoyle Motion carries 9-0. LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 52. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.