Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Wednesday, May 22, 2024 2:00 PM PRESENT Mayor Garnett Johnson Commissioner Brandon Garrett Commissioner Jordan Johnson Commissioner Bobby Williams Commissioner Alvin Mason Commissioner Sean Frantom Commissioner Catherine Smith-McKnight Commissioner Stacy Pulliam Commissioner Tony Lewis Commissioner Wayne Guilfoyle ABSENT Commissioner Francine Scott INVOCATION PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA RECOGNITION(S) A. Congratulations!!!!! 2024 April Years of Service (YOS) 25–50-year recipients. Presentations are made to the 2024 April 25-50 Years of Service recipients. DELEGATION(S) B. Ms. Tamara Santos relative to Best Friends Animal Society proposal. Presentation is made by Ms. Santos. C. Ms. Karen Brown requesting increase funding for the 7th annual Sand Hills Community Center Summer Program. Presentation is made by Ms. Brown. CONSENT AGENDA (Items 1-22) PLANNING 1. Final Plat – S-991 – Southampton Section 11 – Final Plat – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Joe Gulino requesting final plat approval for Southampton Section 11, located at 2608 Inverness Drive. Reviewing agency approval 4/1/2024. Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 2. Z-24-21 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Augusta Housing and Community Development on behalf of Augusta Georgia Land Bank Authority requesting a rezoning from R-1C (One-family Residential) to R-3A (Multiple- family Residential) affecting properties containing approximately 0.92 acres located at 1241, 1243, 1245, 1249, 1251 and 1257 Twelfth Street. Tax Map #059-1-014-00-0, 059-1-013-00-0, 059-1-012-00-0, 059-1-011-00-0, 059-1-010-00-0, 059-1-009-00-0. Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 3. Z-24-20 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Frank Pittman on behalf of Carolyn B. Gardner Estate requesting a rezoning from zone R-1 (One-family Residential) and B-1 (Neighborhood Business) to zone B-2 (General Business) affecting property containing approximately 3.2 acres located at 3202 Washington Road. Tax Map #011-1-016-00-0 Motion to approve with a change in recommendation #2 to read "that there be a 50-foot well- planted landscape buffer along the southern property line and a 30-foot landscape buffer along the western property line for the portion adjacent to the pool and/or residential uses with the approval of the landscape plan by the Planning & Development Director for the buffer." Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 4. SE-24-07 – A request for concurrence with the Augusta Planning Commission to DENY a petition by N K Patel, LLC, requesting a special exception per Section 21-2(c) of the Comprehensive Zoning Ordinance to establish a liquor store affecting property containing approximately 0.52 acres located at 2059 Central Avenue. Tax Map #044-2-157-00-0. Zoned B- 1 (Neighborhood Business). Motion to deny. Motion made by Guilfoyle, Seconded by Garrett Voting Yea: Garrett, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle  Voting Nay: Johnson Motion carries 8-1. Motion to reconsider the vote on this item. Motion made by Mason, Seconded by Garrett Motion carries 9-0. Motion to concur in the recommendation of the Planning Commission to deny the petition. Motion made by Mason, Seconded by Frantom. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 5. SE-24-08 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by COEL Development Co. Inc., requesting a special exception per Section 8-2(a) of the Comprehensive Zoning Ordinance to reinstate special exception Z-20-34 to develop single-family lots not to exceed a density of 3 units per acre affecting properties containing approximately 59.32 acres located at 4477-B Windsor Spring Road and 2551 Willis Foreman Road. Tax Map #179-0-186-00-0 and 179-3-001-00-0. Zoned R-1 (One-family Residential) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 6. SE-24-09 – A petition by Shaboni Reed on behalf of Melvin Lewis Jr. requesting a special exception per Section 26-1(h) of the Comprehensive Zoning Ordinance to establish a family personal care home affecting property containing approximately 0.48 acres located at 3013 Storey Drive. Tax Map #070-3-007-00-0. Zoned R-1A (One-family Residential). Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. PUBLIC SERVICES 7. Motion to approve A.N. 24-25 – Existing Location, New Ownership: Spencer Sasko for BJS Augusta requesting Liquor, Beer and Wine consumption on premises located at 813 Broad Street. District 1, Super District 9. (Approved by Public Services Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle  Motion carries 9-0. 8. Motion to approve a bequest from the Susan Calhoun Pund Park Trust for Magnolia Cemetery, to receive the bequest, to add the funds of the bequest to the Cemetery Perpetual Care Fund, and to authorize the Mayor to execute the agreement and all related documents. (Approved by Public Services Committee Meeting May 14, 2024). Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. ADMINISTRATIVE SERVICES 9. Motion to approve the purchase of 17 Dodge Police Chargers and a Dodge Durango at a total cost of $840,749.26 from Thomson Motor Center for the Richmond County Sheriff’s Office. (Approved by Administrative Services Committee May 14 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 10. Motion to approve of the following annual bid items, as the estimated annual purchases for these items are expected to exceed $25,000.00. This request is in accordance with Sec. 1-10-58 of the Annual Contracts provision. Phase V - for annual Bid items - Phase V for: Annual Bid #24-065 Fireworks for Independence Day Celebration and 24-066 Warehouse Supplies. The award for both items is for one (1) year with an option to extend for (1) additional year.(Approved by Administrative Services Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 11. Motion to approve a change order of purchase order 21REC033 to provide professional services related to furniture at the Henry Brigham Community Center in the total amount of $153,473.16 Johnson Laschober & Associates, PC. (Approved by Administrative Services Committee May 14, 2024) Motion to approve. Motion made by Guilfoyle, Seconded by Williams. Voting Yea: Johnson, Williams, Mason, Pulliam, Lewis, Guilfoyle Voting Nay: Garrett, Frantom, Smith-McKnight Motion carries 6-3. 12. Motion to approve tasking the Administrator with updating the Commission on the development of a succession plan for all of the City department. (Approved by Administrative Services Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. ENGINEERING SERVICES 13. Motion to approve the deed of dedication, maintenance agreement, and road resolution submitted by the Engineering Department for Governors Place Phase 1. (Approved by Engineering Services Committee May 13, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 14. Motion to approve and authorize Augusta Engineering accepting no-cost time extension to Georgia Environmental Protection Division (EPD) Section 319(h) FY21 Grant – Element 12 Phase 2 Biota Implementation in an Urban Stream through Aquatic Habitat Restoration and authorize mayor to execute associated documents. AE. (Approved by Engineering Services Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 15. Motion to approve Sole Source Procurement of Power Provider for Augusta Corporate Park Wastewater Pumping Station. (Approved by Engineering Services Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 16. Motion to approve modifying the Speed Hump Policy to limit the petition signatures to people who actually live on the street that are homeowners in order to reach the 50% plus one. (Approved by Engineering Services Committee May 14, 2024) Motion to approve.  Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. FINANCE 17. Motion to approve funding for three Flock Cameras to be placed at the three entrances to Goshen Plantation for one year. Cost per Sheriff is 3500.00 per camera per year; fund through ARP funds. (Approved by Finance Committee May 14, 2024). Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 18. Motion to approve engaging UHY Advisors Mid Atlantic to conduct audit of Parks and Recreation. (Approved by Finance Committee May 14, 2024) It was the consensus of the Commission that this item be referred back to committee without objection. PUBLIC SAFETY 19. Motion to approve the acceptance of a $50,000 Learning Loss Grant from the United Way of Greater Atlanta. (Approved by Public Safety Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 20. Motion to approve the renewal of existing maintenance contract for software related to communication equipment. This is a state contract. State Contract 99999-SPD-T201205501- 0006.(Approved by Public Safety Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. 21. Motion to approve No-Cost Amendment to the Master Services Agreement with ADP for the HRIS and Payroll System. (Approved by Public Safety Committee May 14, 2024) Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle  Motion carries 9-0. PETITIONS AND COMMUNICATIONS 22. Motion to approve the minutes of the May 7, 2024 regular Commission and the May 14, Special Called Meetings. Motion to approve. Motion made by Frantom, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 23-26) PUBLIC SERVICES 23. Motion to approve A.N. 24-24 - New Location: Sydevist Manuel for Outsyde requesting Liquor, Beer and Wine consumption on premises located at 1201 Greene Street. District 1, Super District 9 (No recommendation from Public Services Committee May 14, 2024) Motion to approve. Motion made by Johnson, Seconded by Mason. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. ENGINEERING SERVICES 24. Motion to approve the Administrator’s recommendation to extend the residential solid waste and recyclables collection second transition agreement between Augusta, Georgia, and Georgia Waste Systems, LLC from July 1, 2024, to December 31, 2025, for $21.86 per house, per month. (Referred from April 30 Engineering Services Committee; no recommendation from Engineering Services Committee May 14, 2024) It was the consensus of the Commission that this item be referred back to committee on May 28 without objection. FINANCE 25. Motion to approve holding the SPLOST 9 Infrastructure and Facilities Work Session on June 20, 2024, and the FY25 Budget Retreat on June 26, 2024; and allow the Interim Administrator to present some additional dates for the budget retreat. (No recommendation from the Finance Committee May 14, 2024)  Motion to approve holding the work session on June 20, 2024 and the budget retreat at the Henry Brigham Community Center on June 17, 2024 from 9:00 am until 4:00 pm. Motion made by Johnson, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Williams, Mason, Frantom, Smith-McKnight, Pulliam, Lewis, Guilfoyle Motion carries 9-0. LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 26. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.