Commission Meeting

COMMISSION MEETING MINUTES Commission Chamber Thursday, June 27, 2024 2:00 PM PRESENT Mayor Garnett Johnson Commissioner Brandon Garrett Commissioner Jordan Johnson Commissioner Bobby Williams Commissioner Sean Frantom (participates by telephone) Commissioner Francine Scott Commissioner Catherine Smith-McKnight Commissioner Stacy Pulliam Commissioner Tony Lewis Commissioner Wayne Guilfoyle ABSENT Commissioner Alvin Mason INVOCATION Reverend Vivian T. Hambrick, Pastor, Live River Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA DELEGATION(S) A. Mr. Moses Todd - I Love Augusta, discuss SPLOST 9 City owned Cemeteries capital needs. Presentation is made by Mr. Todd. CONSENT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 2. Motion to approve the minutes of the Commission Regular Meeting held June 18, 2024. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Pulliam, Lewis, Guilfoyle Mr. Williams out.  Motion carries 8-0. ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 2-31) PUBLIC SERVICES 3. A.N. 24-26 – Existing Location, New Ownership: Retail Package for Beer and Wine, Chirag Patel Applicant for Jay Ambe 1228, LLC doing business as In-N-Out Market located at 1902 Windsor Springs Road. District 6, Super District 10 Motion to approve. Motion made by Guilfoyle, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 4. A.N. 24-27 – New Location: Retail Package Beer and Wine, Bhavikaben Patel Applicant for Pravti & Yash, Inc. doing business as YP Mini Mart located at 2517 Milledgeville Road. District 2, Super District 9. Motion to approve. Motion made by Johnson, Seconded by Guilfoyle. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 5. A.N. 24-28 – Existing Location, New Ownership: Retail Package Liquor, Beer and Wine, Kamal Kumar Applicant for Tall Boys, LLC, located at 3973 Wrightsboro Road. District 3, Super District 10. Motion to approve. Motion made by Smith-McKnight, Seconded by Garrett. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis Mr. Williams out. Motion carries 8-0. 6. A.N. 24-29 - New Location: Consumption on Premises Liquor, Beer and Wine, Michael Schepis Applicant for Red Lion Bar & Grill located at 1936 Walton Way. District 1, Super District 9. Motion to approve. Motion made by Johnson, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle  Mr. Williams out. Motion carries 8-0. 7. Motion to Approve Change Order No. 3 to Contract with RW Allen Construction, LLC for Fuel Farm Improvements in the amount of $35,617.99. Approved by the Augusta Aviation Commission on May 23, 2024. (23BFA132) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 8. Motion to approve RFQ award for RFQ #24-142 2024 Zoning Ordinance Update to White & Smith, LLC pending execution of contract. Motion to approve. Motion made by Guilfoyle, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. ADMINISTRATIVE SERVICES 9. Receive as information the emergency request for the replacement of the HVAC controls system located at the Richmond County Sheriff’s Office in the amount of $35,994.00 by Trane Company. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 10. Receive as information the emergency request for the repairs of several HVAC units located at the Municipal Building in the amount of $49,605.00 by Trane Company. Motion to approve. Motion made by Garrett, Seconded by Johnson. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 11. Motion to amend Ordinance Code of Augusta Georgia, Title One, Chapter Seven, Article Four, Section 1-7-51 by repealing Section 500.305 of the PPPM related to Red Circle Rate with second reading waived; and to adopt a new Red Circle Rate Policy authorizing employees to receive Cost-Of-Living increases when employees are above the maximum of their salary grade, to become effective upon its approval, waiving any Augusta-Richmond County, Georgia ordinances in conflict with this policy/action for the this instance only; and for other purposes  Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 12. Receive as information the emergency request for the replacement of the fuel supply pump and fuel clean-up for the power generator at E911 Emergency Services Department in the amount of $52,172.00 by Georgia Power. As a companion item with the emergency generator fuel supply pump replacement and fuel clean- up, the E911 Emergency Services Department is requesting Commission approval to utilize and transfer $52,172.00 from the E911 Fund Balance to the 2024 E911 operating budget. The fund balance usage for the generator fuel supply pump replacement is an allowable E911 reserve fund purchase per Georgia Code 46-5-134. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 13. Motion to approve bid #24-183 for the purchase of one 2025 Tandem Dump Truck, at a total cost of $164,501 from Peterbilt of Augusta, GA for the Utilities Department – Construction and Maintenance Division. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. ENGINEERING SERVICES 14. Approve a contract with ISM to install and maintain rainfall and water level monitoring equipment (RFQ 18-132) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 15. Approve Hypochlorite Generator Service Agreement as a sole source procurement. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle  Mr. Williams out. Motion carries 8-0. 16. Approve professional services with ISM to provide technical services to support AMI infrastructure. $309,120.00 (RFQ 18-132) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 17. Approve a sole source contract to Industrial Scientific Corporation for confined Gas Monitoring Services at an annual cost of $11,745.40 – Contract is for 4 years (48 months) at a total cost of $47,013.60. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 18. Approve Landscape Maintenance Agreement for Water Plants. The term of the award is to begin at the notice of award and will expire on 5/1/25. (ITB 24-209) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 19. Approve a contract with Janus Research to evaluate Automated Metering Infrastructure Technology as a sole source procurement in the amount of $457,339.39. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 20. Approve the deed of dedications, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Captains Corner, Phase I. Motion to approve. Motion made by Johnson, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out.  Motion carries 8-0. 21. Approve RFQ #24-132 Selection of Engineering Firms for the Engineering Consultants Roster. Award will be for five (5) years, based upon continued satisfactory performance by the firms. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 22. Approve the sole source purchase from Utilicom Supply for traffic signal replacement parts. Approve funds in the amount of $35,478.81. Requested by the Augusta Engineering & Solid Waste Department. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 23. Motion to award Bid Item #24-184 Exterior Stucco Repairs at Fire Station 5 & Fire Station 11 to Contract Management Inc. and authorize the mayor to sign all appropriate documentation. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. FINANCE 24. Motion to approve funding of operating, capital & encumbrance carryovers. Motion to approve. Motion made by Guilfoyle, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 25. Approve resolution authorizing the issuance of $80 million in bonds and the refunding of the Water and Sewer Bonds Series 2012 for Water and Sewer Capital Projects. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. PUBLIC SAFETY 26. Motion to Approve Bid Item 24-189 Disposal of Forfeited or Abandoned Firearms for the Sheriff’s Office to Century Arms in the amount of $267,518.00. Motion to approve. Motion made by Johnson, Seconded by Scott. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 27. Motion to approve acceptance of the CACJ FY25 Adult Felony Drug Court, Veterans Court, and Mental Health Court Operating Grant in the amount of $624,552 with a $110,215 match amount. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 28. Motion to Approve FY25 CJCC Grant Funds for State Court DUI & Veterans Court. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 29. Receive the current Citywide Information Technology Policies & Procedures as information. Motion to approve. Motion made by Garrett, Seconded by Guilfoyle. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Guilfoyle Mr. Williams and Mr. Lewis out. Motion carries 7-0. 30. Approve Insurance Policy for Augusta’s Land Mobile Radio System Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. 31. Motion to approve the renewal of existing maintenance contract for software related to wireless communication equipment. This is a state contract. State Contract 99999-SPD-T201205501-0006. Motion to approve.  Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Garrett, Johnson, Frantom, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams out. Motion carries 8-0. LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 32. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Motion to approve. Motion made by Garrett, Seconded by Johnson. Voting Yea: Garrett, Johnson, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle Mr. Williams and Mr. Frantom out. Motion carries 7-0. ADDENDUM ITEMS 1. Motion to approve going into a legal meeting for the discussion of pending and potential litigation. It was the consensus of the Commission that this item be added to the agenda without objection. Motion made by Smith-McKnight, Seconded by Johnson. Voting Yea: Garrett, Johnson, Scott, Smith-McKnight, Pulliam, Lewis, Guilfoyle, Williams Mr. Frantom out. Motion carries 8-0. 2. Motion to amend Ordinance Code of Augusta, Georgia, Article One, Chapter 10B by repealing all Sections with the second reading waived; and to adopt a new Local Small Business Program Code to become effective upon approval. Also add Chapter 10C the Minority and Women Business Enterprise (M/WBE) Ordinance to include a protest provision. (Requested by Commissioner Francine Scott) Consent was not given to add this item to the agenda; the item is to be referred to the next committee meeting. 3. Motion to give city employees a day off on July 5th as a mental health day. (Requested by Commissioner Jordan Johnson) Consent was not given to add this item to the agenda.