Commission Meeting

COMMISSION MEETING AGENDA Commission Chamber Tuesday, December 03, 2024 2:00 PM INVOCATION Chaplain Henry Holt III, Director of Spiritual Health, Wellstar MCG Health PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA RECOGNITION(S) A. Congratulations! 2024 November Years of Service (YOS) 25–50-year recipients and the 2024 November Employee of the Month, Everett Jennings, Utilities. B. Congratulations! 2024 Alleluia Community School Girls Volleyball Team winning the 2024 State Championship! (Requested by Commissioner Francine Scott) C. AUGUSTA COMMISSION SALUTES OUTGOING MEMBERS OF THE AUGUSTA COMMISSION - COMMISSIONERS SEAN FRANTOM & BOBBY WILLIAMS. DELEGATION(S) D. Mr. Charles E. Black regarding the importance of Augusta City Transportation. E. Ms. Garian Henry regarding the lack of upkeep from private/ landlords/ rental properties and lack of funding for special needs children. F. Ms. Patricia Geter requesting an ordinance to protect homeowners with properties lined against right-of-way property. G. Mr. Felix M. Olmededo Cruz regarding Theft by taking (Public Servant) felony misdemeanor $500.00 H. Mr. Brian Green- Is Consolidation working for our future...... I. Mr. Ben Hasan regarding concerns relative to the selection of the members and procedures of the Charter Review Committee. J. Mr. Moses Todd - discuss operation and capital budget for cemeteries. CONSENT AGENDA (Items 1-27) PUBLIC SERVICES 1. Motion to confirm the purchase of a sculpture from the 2023/2024 Sculpture Trail, and to authorize the Mayor to execute all related documents. (Approved by Public Services Committee November 26, 2024) 2. Motion to approve and execute the 2024 Congestion Management Process (CMP) Update Funding Contract from the Georgia Department of Transportation (GDOT) (Approved by Public Services Committee November 26, 2024) 3. Motion to approve A.N. 24-62 - New Location: Requesting Retail Package Beer and Wine, Jacqueline Stephenson Applicant – Family Dollar #26060 located at 1713 Walton Way. District 1, Super District 9 (Approved by Public Services Committee November 26, 2024) 4. Motion to approve A.N. 24-63 - New Location: Requesting Retail Package Beer and Wine, Jacqueline Stephenson Applicant – Family Dollar #33105 located at 5109 Mike Padgett Highway. District 1, Super District 9. (Approved by Public Services Committee November 26, 2024) 5. Motion to approve A.N. 24-64 - New Location: Requesting Retail Package Beer and Wine, Jacqueline Stephenson Applicant – Family Dollar #23485 located at 2716 Peach Orchard Road. District 2, Super District 9 (Approved by Public Services Committee November 26, 2024) 6. Motion to approve A.N. 24-65 - New Location: Requesting Retail Package Beer and Wine, Jacqueline Stephenson Applicant – Family Dollar #2442 located at 1801 Central Avenue. District 1, Super District 9 (Approved by Public Services Committee November 26, 2024) 7. Motion to approve A.N. 24-66 - New Location: Requesting Retail Package Beer and Wine, Bobby Burkett applicant for Family Dollar #21471 located at 1991 Broad Street. District 1, Super District 9 (Approved by Public Services Committee November 26, 2024) 8. Motion to approve A.N. 24-67 – Existing Location New Ownership: Requesting Retail Package Liquor, Beer and Wine, Virajkumar Patel applicant for AYAAN16, LLC/Hillside Package located at 2372 Barton Chapel Road. District 5, Super District 9 (Approved by Public Services Committee November 26, 2024) 9. Motion to approve A.N. 24-69 – Existing Location – New Ownership: Requesting Retail Package Beer and Wine, Fatima Sandhu applicant for Augusta Mart, Inc./Texaco located at 601 Bransford Road. District 3, Super District 10 (Approved by Public Services Committee November 26, 2024) 10. Motion to approve A.N. 24-70 – Existing Location, New Ownership: Retail Package Beer and Wine, Deep Patel applicant, located at 3232 Deans Bridge Road. District 5, Super District 9 (Approved by Public Services Committee November 26, 2024) 11. Motion to approve by Chao Tang for Massage Operator’s License to be used in connection with Natural Beauty Bar & Spa located at 3112 Washington Road, Suite G. District 7, Super District 10.(Approved by Public Services Committee November 26, 2024) 12. Motion to approve the adoption of the revised building permit fee schedule in order to come into compliance with GA HB 461, fees effective January 1, 2025. (Approved by Public Services Committee November 26, 2024) 13. Motion to approve a request by Planning & Development to renew the existing 2024 Alcohol Licenses for the upcoming year 2025. These licenses include Sunday Sales, Dance, Arcades, Wholesale, Alcohol Catering, Cigar Lounges, Incidental, Hybrid, and an Adult Bookstore.(Approved by Public Services Committee November 26, 2024) 14. Motion to approve Zoning ordinance amendment to permit detached accessory dwelling units.(Approved by Public Services Committee November 26, 2024) 15. Motion to approve a Memorandum of Understanding with the Development Authority of Augusta, Georgia to provide matching funds in the amount of $1,000,000.00 for the new hanger project at Augusta Regional Airport. (Approved by Public Services Committee November 26, 2024) ADMINISTRATIVE SERVICES 16. Motion to approve Housing and Community Development Department’s (HCD's) request to approve the addendum engagement agreement with Cherry Bekaert to continue to provide grant management assistance to the Housing and Community Development Department.(Approved by Administrative Services Committee November 26, 2024) 17. Motion to approve the award of bid #24-219, HQ Branch Library – Floor Replacement in the amount of $63,990.00 to be performed by Merit Flooring.(Approved by Administrative Services Committee November 26, 2026) 18. Motion to approve a one-year extension of the Augusta Fleet Maintenance Contract for 2025 at a contract cost of $3,362,304 and noncontract labor cost of $33.00 per hour and after hour rate of $53.00 to Transdev Fleet Services.(Approved by Administrative Services Committee November 26, 2026) 19. Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process relative to authorization of Agreements/Contracts/Task Orders, for calendar year 2025.(Approved by Administrative Services Committee November 26, 2026) 20. Motion to approve HCD's contract procedural process relative to authorization of Agreements / Contracts / HUD Forms related to HCD’s federally funded programs for calendar year 2025.(Approved by Administrative Services Committee November 26, 2026) 21. Motion to approve the submission of the FY2024 CoC Application to HUD, and grant the Mayor the authority to execute all forms associated with the application, to include but not limited to: Submission of the Consolidated Community Application, Priority Listing and Exhibit 2 Project Applications, Certifications of Consistency (HUD 2991), Conditional Award Technical Submissions, New and Renewal Grant Agreements and Annual Progress Reports (APR).(Approved by Administrative Services Committee November 26, 2026) 22. Motion to approve the 2023 HUD Consolidated Annual Performance and Evaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD).(Approved by Administrative Services Committee November 26, 2026) 23. Motion to approve of the following annual bid items, as the estimated annual purchases for these items are expected to exceed $25,000.00. This request is in accordance with Sec. 1-10-58 of the Annual Contracts provision.(Approved by Administrative Services Committee November 26, 2026) Utilities: 25-011 Chemicals. Engineering and Environmental Svcs: 25-099 Thermoplastic Traffic Marking and 25-047 Traffic Sign Blanks Sheriff’s Office: 25-095 Inmate Toiletries 24. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to Sand Hills Urban Development to continue development in the Sand Hills Area and support the construction of three (3) single family affordable housing units to be sold to low income homebuyers.(Approved by Administrative Services Committee November 26, 2026) 25. Motion to approve Housing and Community Development Department’s (HCD's) request to amend an existing Laney Walker Development Corporation ~ Miller Street Agreement to enable development partner (LWDC/WD Communities) reimbursement ahead of two (2) housing sales using an allowable non-federal source due to several interested buyers being over the HUD total household income limit.(Approved by Administrative Services Committee November 26, 2026) FINANCE 26. Mr. Patrick Feistel requesting reimbursement of taxes for Garden City Rescue Mission property., (Approved by Finance Committee November 221, 2024) PETITIONS AND COMMUNICATIONS 27. Consider request of reappointments from the Richmond County Board of Health. ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 28-57) PUBLIC SERVICES 28. Update from the HPC meeting on the items approved by the Augusta Commission to be discussed. (Requested by Commissioner Sean Frantom. 29. Motion to approve the audit of the parks and rec dept. (Requested by Commissioner Sean Frantom) 30. Motion to approve the Augusta Regional Airport (AGS) – Approve two-year contract with Nextstar Broadcasting, Inc. (WJBF). 31. A.N. 24-68 - New Location: Requesting Retail Package Beer and Wine, Gurpreet Walia applicant for On Track Fuel located at 4505 Windsor Spring Rd. District 8, Super District 10. 32. Motion to approve purchase of a replacement command vehicle for Airport Fire Department. Approved by Augusta Aviation Commission on August 29,2024. 33. Motion to approve the acceptance of the Augusta Regional Airport (AGS) – Augusta Regional Taxiway F Reconstruction GDOT FY 2025 Grant. ADMINISTRATIVE SERVICES 34. Motion to approve $50,604 in annual salary differentials for Richmond County Marshal Deputies assigned to the Augusta Regional Airport (AGS). Approved by Augusta Aviation Commission on August 29,2024. 35. Motion to approve Proposal for Service, submitted by the University of Georgia Carl Vinson Institute of Government with assistance in conducting an Augusta-Richmond County Charter Review and the Augusta-Richmond County Georgia Charter Review Committee on Resolution Draft. (Requested by Mayor Garnett Johnson No recommendation from Administrative Services Committee) 36. Approve the award of Residential Waste & Recyclable Collection Service Contract (25-900) to two (2) waste hauling firms, Georgia Waste System LLC (GWS) and Coastal Waste Recycling, Inc. (Coastal), GWS Serving Service Zone 1 and Coastal Serving Service Zones 2 & 3, at service schedule & rates presented in the Financial Impact Section of this agenda item. The contract award is contingent upon receipt of signed contract, insurance, and other relevant documents. The Contract is effective January 1, 2025 ending December 31, 2034 with an option to renew for two additional two-year terms. Also, approve the residential waste mandatory collection service new rate at $440 per parcel account to cover the cost of waste collection & incidental environmental services effective January 1, 2025. Both unit rates (waste hauler & Augusta mandatory collection) are subject to an automatic three (3) percent yearly escalation effective January 1, 2026. RFP 25- 900/AE (No recommendation from Administrative Services Committee November 26, 2024) ENGINEERING SERVICES 37. Motion to approve and award Construction Contract to E. R. Snell Contractor Inc. in the amount of $20,907,016.10 for Resurfacing Varies Roads as requested by Augusta Engineering. Award is contingent upon receipt of signed contracts, proper bonds, and contract associated documents. AE/ Bid 24-222 (Lack committee quorum November 26, 2024) 38. Approve supplemental funding (SA1) in the amount of $567,419.00 for construction contract to Reeves Construction for Transportation Investment Act (TIA) Projects, 5th Street & 6th Street Improvements Project. AE/RFP 22-258 – 23ENG047(Lack committee quorum November 26, 2024) 39. Approve and award Preliminary Engineering Initial Concept Phase (PE-Phase1A) of the Design Consultant Services Agreement to Kimley-Horn (KH) in the amount of $578,597.54 for the Highland Ave (Wrightsboro-Gordon Hwy) and $585,190.51 for the Milledgeville Road (N Leg- Barton Chapel) Safety and Operational Improvements Projects. Award is contingent upon receipt of signed agreement and associated documents. AE/ RFQ 24-151. (Lack committee quorum November 26, 2024) 40. Approve and award Preliminary Engineering Initial Concept Phase (PE-Phase1A) of the Design Consultant Services Agreement to Practical Design Partners, LLC (PDP) in the amount of $679,987.18 for the Barton Chapel Road (Deans Bridge Rd. to Augusta West Pkwy) Safety and Operational Improvements Project. Award is contingent upon receipt of signed agreement & associated documents. AE/ RFQ 24-153 (Lack committee quorum November 26, 2024) 41. Approve and award Preliminary Engineering Initial Concept Phase (PE-Phase 1A) of the Design Consultant Services Agreement to Infrastructure Systems Management, LLC (ISM) in the amount of $989,751.71 for Doug Bernard Parkway (Gordon Hwy-Hwy56) and $443,002.39 for the Richmond Hill (Lumpkin-Deans Bridge) Road Safety and Operational Improvements Projects. Award is contingent upon receipt of signed agreement and associated documents. AE/ RFQ 24- 139(Lack committee quorum November 26, 2024) 42. Approve and award Preliminary Engineering Initial Concept Phase (PE-Phase 1A) of the Design Consultant Services Agreement to CHA Consulting Inc. (CHA) in the amount of $252,701.06 for  the Laney Walker/RA Dent and Wrightsboro Rd/RA Dent Intersections Safety and Operational Improvements Projects. Award is contingent upon receipt of signed agreement and associated documents. AE/ RFQ 24-177(Lack committee quorum November 26, 2024) 43. Approve and award Preliminary Engineering Initial Concept Phase (PE-Phase 1A) of the Design Consultant Services Agreement to Goodwyn Mills Cawood, LLC (GMC) in the amount of $753,927.89 for the Tobacco Rd (Deans Bridge-Peach Orchard) and $470,948.02 for the Wheeless Road (Gordon Hwy-Deans Bridge) Safety and Operational Improvements Projects. Award is contingent upon receipt of signed agreement and associated documents. AE/ RFQ 23- 239(Lack committee quorum November 26, 2024) 44. Approve procuring landfill equipment at “lease-to-own” terms for continuity of Environmental Services Waste Intake Operation and keep Solid Waste Facility in compliance with its regulatory permit Operation & Maintenance requirements. See attached EXHIBIT A “Equipment Needs Plan and EXHIBIT B “Lease to Own” equipment provider respective vendors. Lease term is forty-eight (48) months. Monthly and Annual lease total amount is $79,114.21 and $949,370.57, respectively, funded by the Landfill annual Capital Funds. /AE(Lack committee quorum November 26, 2024) 45. Approve award of Bid Item #24-244 to Blair Construction, Inc. to construct the Fort Eisenhower West Trunk Sanitary Sewer under Task Order RFQ 23-263 in the amount of $2,352,050.85.(Lack committee quorum November 26, 2024) 46. Approve and authorize contracting Meco Inc. of Augusta (MECO) through a sole source procurement for Fuel Underground Storage Tanks (USTs) monitoring system upgrade/replacement as warranted by USTs regulatory compliance requirements. Also approve associated funding in the amount of $99,054.72 to fund MECO services. AE (Lack committee quorum November 26, 2024) 47. Approve the purchase through annual contract of a Wowza Video Server for the next phase of the TIA Intelligent Transportation System Part 2 project. Also approve associated funding in the amount of $212,428.67 to fund the purchase. /AE (RFQ 24-197C) (Lack committee quorum November 26, 2024) 48. Motion to approve/award Utilities Department Janitorial Services Bid 25-201 to American Facilities Services, Inc. for an annual amount of $50,423.64.(Lack committee quorum November 26, 2024) 49. Demolition of Existing Cover to Facilitate Repair and Additional Support Services. 50. Approve Contract Extension for Particle Services for two years at a cost of $36,120.00 annually. FINANCE 51. Motion to approve annual Leave Buy Back Program up to the amount of 24 hours to be paid on the December 13, 2024 paycheck. 52. Motion to approve the increase of the Airport’s 2024 budget in the amount of $2,047,397 for the new Taxiway (Apron) G Construction. 53. Ms. Eunice Engram requesting financial assistance to acquire land to build worship building/church. (Deferred from the Finance Committee November 26, 2024). PUBLIC SAFETY 54. Motion to approve award of RFP 24-917, Comprehensive Disaster Recovery and Cost Recovery Professional Services, to Tetra Tech, pending contract negotiations. 55. Motion to approve the Agreement with Georgia Emergency Management & Homeland Security Agency and approve acceptance of the grant award in the amount of $9,000 and authorized the Mayor to execute all required documents. (Lack committee quorum November 26, 2024) 56. Motion to approve the amendment of the Inmate Food Services Contract with Aramark Correctional Services, LLC.(Lack committee quorum November 26, 2024) LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 57. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.