Commission Meeting

COMMISSION MEETING AGENDA Commission Chamber Tuesday, December 02, 2025 2:00 PM INVOCATION Pastor Keith Walton, Journey Community Church Sherwood Campus PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA CONSENT AGENDA (Items 1-46) PUBLIC SERVICES 1. Motion to approve Change Order 01 with Contract Management, Inc. in the amount of $21,713.58; Augusta Regional Airport (AGS) –. (Approved by Public Services Committee November 25, 2025) 2. Motion to accept GDOT FY 2025 Grant #73 – New Taxiway Connectors & Taxiway E Hot-Spot Mitigation Design in the amount of $33,801.99. This item was approved during the November 13, 2025, Augusta Aviation Commission Meeting-Augusta Regional Airport (AGS) – (Approved by Public Services Committee November 25, 2025). 3. Motion to approve the purchase of two (2) Paratransit Cutaway Vehicles from Model 1 Commercial Vehicles of College Park Georgia - State of Georgia Contract Number 99999- SPD0000212-0005- .(Approved by Public Services Committee November 25, 2025) 4. Motion to approve A.N. 25-42 – Existing Location, Retail Package Beer and Wine. Chaithanya Cherlopalli applicant for Prosper Investments Inc d/b/a Dream Lotto, located at 2450 Windsor Spring Road. District 6, Super District 10. .(Approved by Public Services Committee November 25, 2025) 5. Motion to approve A.N. 25-43 – Existing Location, New Ownership: Retail Package Beer and Wine. Vrunda Parikh applicant for Jay Mataji 897 LLC, located at 1902 Windsor Spring Rod. District 6, Super District 10 .(Approved by Public Services Committee November 25, 2025) 6. Motion to approve A.N. 25-44 – Existing Location, New Ownership: Retail Package Beer and Wine. Ashley Thompson applicant for Richmond Grocery LLC d/b/a Piggly Wiggly, located at 1631 Gordon Highway. District 2, Super District 9 .(Approved by Public Services Committee November 25, 2025) 7. Motion to approve the Memorandum of Understanding (MOU) between Augusta, Georgia and the Aiken-Augusta Swim League (ASL) outlining responsibilities, programming coordination,  lane usage, fees, and operational expectations at the Augusta Aquatic Center, and to authorize the Mayor to execute the MOU. (Approved by Public Services Committee November 25, 2025) ADMINISTRATIVE SERVICES 8. Motion to approve the purchase of one toro mower at a total cost of $33,807.10 from Jerry Pate Turf & Irrigation for the Recreation department utilizing GA state contract #9999-001-SPD- 0000177-0014.(Approved by Administrative Services Committee November 25, 2025) 9. Motion to approve the award of bid #25-224; Construction Services for Appleby Branch Library in the amount of $1,058,320.00 to be performed by Horizon Construction & Associates, Inc. (Approved by Administrative Services Committee November 25, 2025) 10. Motion to approve Housing and Community Development Department’s (HCD's) request to award Right Choice Property Management Company as HCD’s Property Management Company. Recommendation of award is for a two (2) year contract with the option to extend for one (1) additional year.(Approved by Administrative Services Committee November 25, 2025) 11. Motion to approve of the following annual bid item, as the estimated annual purchases for these items are expected to exceed $25,000.00. This request is in accordance with Sec. 1-10-58 of the Annual Contracts provision. 26-005 Emergency Standby Generator Maintenance Services, 26- 007-Rental Equipment & Vehicles for 2026 Masters Tournament Operations, 26-008- Ground Support Equipment, and 26-010 Support of Gasoline and Diesel. (Approved by Administrative Services Committee November 25, 2025) ENGINEERING SERVICES 12. Motion to approve agreement with Georgia Department of Natural Resources Environmental Protection Division permit to use groundwater within the state of Georgia in accordance with the Provisions of the Groundwater Use Act, (O.C.G.A § 12-5-90 et seq.) as amended, and the Rules and Regulations for Groundwater Use, Chapter 391-3-2. (Approved by Engineering Services Committee November 25, 2025). 13. Motion to approve Award of Bid #25-193A for the construction of the Highland Avenue Water Treatment Plant’s Filter Modification Phase 2 to Rehab Construction Company, Inc.(Approved by Engineering Services Committee November 25, 2025). 14. Motion to approve increase in program funding to RFQ #23-263: Task Order Program (2023) for Water and Sewer Infrastructure for the Utilities Department in the amount of $4,000,000.00 for execution by qualified and preselected contractors. (Approved by Engineering Services Committee November 25, 2025). 15. Motion to approve Change Order for SmartWorks Implementation (25AUA190) (Approved by Engineering Services Committee November 25, 2025). 16. Motion to approve recommend award of Bid 25-184 for replacing AC units at Highland Water Treatment Plant to Contract Management. (Approved by Engineering Services Committee November 25, 2025). 17. Motion to approve Engineering Services Contract with Ardurra Group, Inc. for Engineering Support Services (RFQ 24-132) . (Approved by Engineering Services Committee November 25, 2025) 18. Motion to approve Bid 25-182 for Upgrading Generator Controls for Both Surface water treatment plants to Cummins Inc. (Approved by Engineering Services Committee November 25, 2025) 19. Motion to approve Amendment to the Contract with ESG Operations, Inc. for the Operation of Water Pollution Control Facilities for 2026 (RFP 09-154). (Approved by Engineering Services Committee November 25, 2025). 20. Motion to approve Survey and Document Archive Effort on the Savannah River.(Approved by Engineering Services Committee November 25, 2025). 21. Motion to approve Sole Source for Lord and Company to help keep Scada in Compliance with Cyber Security. (Approved by Engineering Services Committee November 25, 2025). 22. Motion to approve Supplement funding (SA6) for Engineering Final Design Phase of the Design Consultant Services Agreement to CHA in the amount of $180,782.01 for the Willis Foreman Improvement Project. 18ENG546 AE/ RFQ 17-265. (Approved by Engineering Services Committee November 25, 2025). 23. Motion to approve supplemental (SA) funding for various Tasks including utilities coordination under Final Design Phase of the Engineering Consultant Agreement to WK Dickson & Co., Inc. (Ardurra Company) in the amount of $65,040.00 for Wilkinson Garden Area Roadway Drainage Improvements. AE/RFQ 07-114 - P164761 (Approved by Engineering Services Committee November 25, 2025). 24. Motion approve the purchase through a sole source procurement for the AMCS Platform (web- based technology) for Augusta Residential Waste Collection Services management. Also approve funds in the amount of $171,670.00 for this service annual usage with 3% annual adjustment. AMCS Platform use initial term will be five (5) years/ AE. (Approved by Engineering Services Committee November 25, 2025). 25. Motion approve and authorize Augusta Engineering accepting no-cost time extension to Georgia Environmental Protection Division (EPD) Section 319(h) FY21 Grant – Element 12 Phase 2 Biota Implementation in an Urban Stream through Aquatic Habitat Restoration and authorize mayor to execute associated documents. / AE (Approved by Engineering Services Committee November 25, 2025). 26. Motion to approve No-Cost Time Extension for GA EPD Seed Grant on Real-Time Pond Controls. (Approved by Engineering Services Committee November 25, 2025). 27. Motion to approve Sole Source for Englewood Electric Medium Voltage Circuit Protectors(Approved by Engineering Services Committee November 25, 2025). 28. Motion to approve entering into an agreement with CSX Transportation, Inc. stating that Augusta, GA will pay for the Preliminary Engineering and Review for the Barton Chapel Road (Deans Bridge Rd. to Augusta West Pkwy) Safety and Operational Improvements Project in accordance with the estimate $52,500.00. Also, approve the Agreement & associated documents to be executed by the Augusta, GA Legal Counsel and the Mayor. /AE(Approved by Engineering Services Committee November 25, 2025). 29. Motion to authorize and approve agreement with Georgia Power (GP) for construction of street lights for Mason McKnight Pkwy, Richmond Estate, Nixon Rd Subdivision, Highgate Subdivision (GP proposals attached). Also, Approve funds in amount of $225,863.67 for these  streetlights construction./ AE(Approved by Engineering Services Committee November 25, 2025). 30. Motion to approve Emergency PO to Ferguson For Critical On-Site Spare Parts for 36" Water Line & Fittings ($50,658.12) (Approved by Engineering Services Committee November 25, 2025). 31. Motion to approve Purchase Number P490965 to Consolidated Pipe & Supply for Large Water Meters totaling $99,850.00 (Approved by Engineering Services November 25, 2025) 32. Approve supplement funds (SA2) for Construction Contract supplement to E R Snell Contactor, Inc. in the amount of $4,000,000.00 for water & Sanitary sewer subsurface utilities construction conflicts resolution for Transportation Investment Act (TIA) Project, Broad Street Improvements Project. Also, approve adding $800,000 to the project Force Account for roadway improvements constructability other unforeseen conditions resolution. This funding is critical for continuity of in progress construction without delays. AE/ RFQ 22-167 (23ENG272)(Approved by Engineering Services Committee November 25, 2025). 33. Motion to approve Jefferson Energy Cooperative (JEC) Franchise Agreement to place and use their facilities in Augusta, Georgia Right-of-Way. Also authorized Augusta, GA Mayor to process and execute all associated documents with consultation of Augusta Legal Counsel. /AE(Approved by Engineering Services Committee November 25, 2025). 34. Motion to approve & Award RFP 25-241A-“On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance, Structural Inspection & Investigations, and Construction Miscellaneous Support” Services (CEI Services) Contract to Goodwyn Mills Cawood, LLC (GMC), subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of two additional years. AE/25-241A V(Approved by Engineering Services Committee November 25, 2025). 35. Motion to approve proposal to enter a Professional Services Contract with Ardurra Group, Inc. to provide engineering design, bid phase, and construction administration services for the repair of Highland Avenue Water Treatment Plant East Filter Building in the amount of $595,000.00. Ardurra is a pre-qualified Engineering RFQ 24-132.(Approved by Engineering Services Committee November 25, 2025). 36. Motion to approve proposal to enter into a professional services contract with Goodwyn Mills Caywood, LLC (GMC) to provide engineering design to develop solutions that will alleviate the issues with stormwater conveyance and sanitary system infiltration and inflow along the Ellis Street corridor between Eve Street and Metcalf Street. in the amount of $201,000.00. GMC is a pre-qualified engineering consulting firm (RFQ 24-132) (Approved by Engineering Services Committee November 25, 2025). 37. Motion to approve Bid #25-238 for Ground Water Plant Generators for Hi-Tech Power Systems Inc.(Approved by Engineering Services Committee November 25, 2025). 38. Motion to approve adding $200,000.00 to AED's contract with Georgia Carolina Concrete. Funding available in account 506043410-5311920. (Approved by Engineering Services Committee November 25, 2025). 39. Motion to approve Final Funds for AUD Asphalt Contract ITB 22-178 for Blair Construction $102,897.82 (22AUA122). (Approved by Engineering Services Committee November 25, 2025). PUBLIC SAFETY 40. Motion to approve the purchase of ammunition for the Richmond County Sheriff’s Office (RCSO) in the amount of $68,550.68 utilizing the Statewide Contract for Gulf-State. (Approved by Public Safety Committee November 25, 2025) 41. Motion to accept a bid for ITB 25-239 Kitchen Equipment from Cook’s Direct in the amount of $139,924.07 for Kitchen Equipment for the Charles B. Webster Detention Center (CBWDC) (Approved by Public Safety Committee November 25, 2025) 42. Motion to accept the QLR site agreement with the State of Georgia Office of Child Advocate allowing Juvenile Court to pursue reimbursement of expenses for the cost of attorneys and staff associated with Juvenile Court dependency cases.(Approved by Public Safety Committee November 25, 2025) 43. Motion to approve the Mutual Aid Agreement between Augusta, Georgia and Augusta Region Airport and to authorize the mayor to execute the appropriate documents.(Approved by Public Safety Committee November 25, 2025) 44. Motion to approve a new Fire Prevention Fee Structure. (Approved by Public Safety Committee November 25, 2025) 45. Motion to approve changes to the Augusta Policy and Procedures Manual, Section 800.001 1 Firefighter I – Recruitment Procedures, Subsection Hiring Procedures #5 for the Augusta Fire Department.(Approved by Public Safety Committee November 25, 2025) 46. Motion to approve the award if RFP #25-203 for Construction Services to Build New Fire Station #3 for the Augusta, Georgia Fire Department to John W Spratlin & Son, LLC in the amount of $5,694,359.73 and authorize the mayor to execute all necessary documentation to proceed with the contract.(Approved by Public Safety Committee November 25, 2025) ****END CONSENT AGENDA**** AUGUSTA COMMISSION AUGUSTA COMMISSION REGULAR AGENDA (Items 47-55) PUBLIC SERVICES 47. Motion to approve an extension of the lease agreement between Augusta, Georgia and Olde Town Pickers at the end of term to continue the operations of the Riverwalk Marina Store and Warehouse for a period of six (6) months and implement monthly rent in accordance with the amended lease date effective February 1, 2025. (Requested by Administration) ADMINISTRATIVE SERVICES 48. Discuss the application process including: 1. Having NGO define, how their offering addresses a clearly defined measurable community need.  2. Metrics for determining long-term, positive community impact and sustainable results; 3. Require transparency and accountability in all financial disclosures and proposed uses of funds; and 4. Utilize a competitive, data-driven evaluation process to ensure equitable and effective allocation of City resources. Applications will be reviewed and scored by a committee. (Requested by Commissioner Stacy Pulliam) ENGINEERING SERVICES 49. Discuss the following options proposed by Dr. Malik, Director Augusta Engineering- 1) proposed a cut of 1x per year 2)T state requirement of a 25ft buffer (starting at the bank of the creek) which is not to be disturbed 3)Optimal mowing time is April/May. (Requested by Commissioner Tony Lewis) 50. Approve procuring landfill equipment listed at attached Exhibit A at “lease-to-own” terms for continuity of Environmental Services Waste Intake Operation and keep Solid Waste Facility in compliance with its regulatory permit Operation & Maintenance requirements. Lease term is forty-eight (48) months. /AE (No recommendation from Engineering Services Committee November 25, 2025) FINANCE 51. Motion to approve transfer of funds between the Sheriff’s Office FY 2025 personnel and operating budgets in the amount of $313,340.00 for contracted positions. PUBLIC SAFETY 52. District Attorney Jared Williams regarding Courthouse Parking Security. (Requested by Commissioner Francine Scott) 53. Motion to approve the acceptance of COPS Hiring Grant. (Deferred from the November 25, 2025 Public Safety Meeting) 54. Approve Implementation of Radio GPS Interface through Motorola Solutions and Tyler Technologies. (Requested by Administration) LEGAL MEETING A. Pending and Potential Litigation B. Real Estate C. Personnel 55. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.