Engineering Services Committee Meeting

Engineering Services Committee Committee Room- 10/8/2007- 1:30 AM Meeting ENGINEERING SERVICES 1. Approve Joint Funding Agreement between Utilities and Attachments USGS for groundwater monitoring. 2. Approve a construction contract to W.L. Hailey & Attachments Company, Inc., who submitted an apparent low bid of $2,510,796.35 to construct Phase IV & V of the Rae’s Creek Trunk Sewer Improvements. 3. Approve the deeds of dedication, maintenance Attachments agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Nine. 4. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Ten. 5. Approve the deeds of dedication, maintenance Attachments agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Six, Phase Two. 6. Motion to authorize condemnation of a portion of Attachments property #054-0-062-10-0 1725 Wylds Road, which is owned by Dennis Brua, care of Cheri B. Bomar, for 21,229 square feet of permanent easement and 11,288 square feet of temporary easement. AUD Project: 10151- 630 Water Main, Phase 2. 7. Motion to authorize condemnation of a portion of Attachments  property # 140-0-717-00-0 3977 Crest Drive, which is owned by Phillip R. Joyner and Bessie Joyner, for 4,366 sq. feet of permanent easement and 2,136 sq. feet of temporary construction easement. AUD project: 50202 - Horsepen Sanitary Sewer, Phase 2. 8. Motion to authorize condemnation of a portion of Attachments property # 139-0-287-00-0 3846 New Karleen Road, which is owned by Michael Jones, for 1,999 sq. feet of permanant easement and 999 sq. feet of temporary easement. AUD project: 50202 - Horsepen Sanitary Sewer, Phase 2. 9. Motion to authorize condemnation of a portion of Attachments property #054-0-064-00-0 1810 Wylds Road, which is owned by Wylds Road Partners, LLC, care of Hock Development Company, for 11,084 square feet of permanent easement and 11,258 square feet of temporary easement. AUD Project: 10151-630 Water Main Phase 2. 10. Motion to approve the expansion of the Ellis Street Attachments Study. (Requested by Commissioner Andy Cheek) 11. Report from the Administrator regarding the Attachments identification of a funding source for sidewalk/street light improvements for the Lyman/Dover Project. (Referred from September 24 Public Services) 12. Ratify funding in the amount of $72,152.91 to Flowmore Attachments Services and Blair Construction for the emergency line pigging effort to supply Fort Gordon with water. 13. Approve cost-share agreement for construction in the Attachments amount of $34,306.00 to Mr. Jerry Greenway for the off- site sanitary sewer extension project in the Orchard Subdivision. 14. Approve payment to Reeves Construction Company for Attachments repairs made on Scott Nixon Drive in conjunction with  the 12” waterline break, in the amount of $43,825.41. 15. Presentation by Mr. Jim Bode of Siemens regarding a Attachments program to improve energy efficiency and Landfill gas revenue. 16. Pesentation by Mr. Tyrone Wilson requesting assistance Attachments from the city regarding the determination of ownership of a tree which is located on an easement whether it belongs to the city or the Valley Park Association. www.augustaga.gov  Engineering Services Committee Meeting 10/8/2007 1:30 AM Approve Joint Funding Agreement between Utilities and USGS #2 Department: Utilities caption2: Approve Joint Funding Agreement between Utilities and USGS for groundwater monitoring. Background: Last year, AUD and the United States Geological Survey (USGS) met to discuss ways to work together to cooperatively fund projects that would have mutual benefits and be of mutual interest to both of our agencies. In 2006, AUD and USGS jointly funded a groundwater monitoring project, which we would like to expand and extend through 2007-2008. Per the proposal submitted from USGS, they would provide $33,750 of funding and AUD would provide $33,750 of funding to establish two groundwater monitoring sites around our plant 2 and plant 3 wellfields. One additional site was established in 2006. This would provide groundwater depth data which will benefit our long-term water resource planning while providing USGS with potentially valuable information for their trend analysis and predictive modeling tools. In addition, USGS will periodically test the wells for TCE contamination which has been found in some wells in the plant 1 and 2 wellfields. As mentioned, AUD and therefore ’s contribution would be $33,750 towards this worthwhile goal. Analysis: Per the proposal submitted from USGS, they would establish two groundwater monitoring sites around our plant 2 and plant 3 wellfields. Financial Impact: $33,750 from 507043410-54252110/ 80700025-542525110 Alternatives: None. Recommendation: Approve Joint Funding Agreement between Utilities and Cover Memo Item # 1  USGS for groundwater monitoring. Funds are Available in the $33,750 from 507043410-54252110/ 80700025-542525110 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 6 Item # 1 Attachment number 1 Page 2 of 6 Item # 1 Attachment number 1 Page 3 of 6 Item # 1 Attachment number 1 Page 4 of 6 Item # 1 Attachment number 1 Page 5 of 6 Item # 1 Attachment number 1 Page 6 of 6 Item # 1  Engineering Services Committee Meeting 10/8/2007 1:30 AM Award construction contract for Rae's Creek Trunk Sewer Replacement Department: caption2: Approve a construction contract to W.L. Hailey & Company, Inc., who submitted an apparent low bid of $2,510,796.35 to construct Phase IV & V of the Rae’s Creek Trunk Sewer Improvements. Background: The Rae’s CreekBasin is one of the most heavily populated drainage basins in the City of Augusta. Since 1998 the Utilities Department has steadily replaced sections of the Rae’s Creek Trunk Sewer based upon capacity and condition. Phases IV & V are the final trunk sewer replacements needed in the Rae’s CreekBasin. Increasing the size of the line between Wheeler Road to a point just West of Jackson Road will provide the capacity needed for the continued development of West Augusta. Analysis: W.L.Hailey & Company, Inc. has performed well on sewer line projects for the Augusta Utilities Department in the past. Accepting the low bid from this contractor will allow the construction to begin on this project. Financial Impact: Provide $2,510,796.35 from the Revenue Generated Fund (account number 507043420-5425210/80260112-5425210). Alternatives: Reject the low bid and re-advertise. Recommendation: We recommend approving the construction contract with W.L. Hailey & Company, Inc., who submitted a apparent low bid of $2,510,796.35 to construct the Rae's Creek Trunk Sewer Improvements Phase IV & V. Funds are Available in the Funds are available in the following accounts: 507043420- Cover Memo Item # 2 Following 5425210/80260112-5425210. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 2 Item # 2  Engineering Services Committee Meeting 10/8/2007 1:30 AM Cambridge Section Nine Department: Engineering Department-Abie L. Ladson, P.E., Director caption2: Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Nine. Background: The final plat was approved by the Commission on October 18, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Nine. 2. Do not approve and risk litigation. Cover Memo Item # 3 Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 Attachment number 3 Page 1 of 1 Item # 3 Attachment number 3 Page 1 of 1 Item # 3 Attachment number 4 Page 1 of 1 Item # 3 Attachment number 4 Page 1 of 1 Item # 3 Attachment number 5 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 6 Page 1 of 1 Item # 3 Attachment number 7 Page 1 of 1 Item # 3 Attachment number 7 Page 1 of 1 Item # 3  Engineering Services Committee Meeting 10/8/2007 1:30 AM Cambridge Section Ten Department: Engineering Department-Abie L. Ladson, Director caption2: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Ten. Background: The final plat was approved by the Commission on April 19, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Cover Memo Item # 4  Section Ten. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 1 Item # 4 Attachment number 3 Page 1 of 1 Item # 4 Attachment number 3 Page 1 of 1 Item # 4 Attachment number 4 Page 1 of 1 Item # 4 Attachment number 4 Page 1 of 1 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 7 Page 1 of 1 Item # 4 Attachment number 7 Page 1 of 1 Item # 4  Engineering Services Committee Meeting 10/8/2007 1:30 AM Cambridge Subdivision, Section Six, Phase Two Department: Engineering Department-Abie L. Ladson, P.E., Interim Director caption2: Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Six, Phase Two. Background: The final plat was approved by the Commission on March 15, 2005 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Cover Memo Item # 5  Section Six, Phase Two. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 1 Item # 5 Attachment number 5 Page 1 of 1 Item # 5 Attachment number 5 Page 1 of 1 Item # 5 Attachment number 6 Page 1 of 1 Item # 5 Attachment number 7 Page 1 of 1 Item # 5  Engineering Services Committee Meeting 10/8/2007 1:30 AM Condemnation - Brua Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of property #054-0-062-10-0 1725 Wylds Road, which is owned by Dennis Brua, care of Cheri B. Bomar, for 21,229 square feet of permanent easement and 11,288 square feet of temporary easement. AUD Project: 10151-630 Water Main, Phase 2. Background: The appraised value of the easement is $10,569.00. Due to extended negotiation attempts and no response from the property owner/manager regarding the most recent offer, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 511043410-5411120 J/L 80310151-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 6 Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6  Engineering Services Committee Meeting 10/8/2007 1:30 AM Condemnation - Joyner Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of property # 140-0-717-00-0 3977 Crest Drive, which is owned by Phillip R. Joyner and Bessie Joyner, for 4,366 sq. feet of permanent easement and 2,136 sq. feet of temporary construction easement. AUD project: 50202 - Horsepen Sanitary Sewer, Phase 2. Background: The appraised value of the easement is $1,438.00. The appraised value of the compensation for the damage/destruction of sod is $1,626.00. Due to unsuccessful negotiation with the property owners, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to aquire the easement. Financial Impact: The necessary costs will be covered by project budjet. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Cover Memo Item # 7 Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7  Engineering Services Committee Meeting 10/8/2007 1:30 AM Condemnation - Michael Jones Department: County Attorney - Stephen E. Shepard caption2: Motion to authorize condemnation of a portion of property # 139-0-287-00-0 3846 New Karleen Road, which is owned by Michael Jones, for 1,999 sq. feet of permanant easement and 999 sq. feet of temporary easement. AUD project: 50202 - Horsepen Sanitary Sewer, Phase 2. Background: The appraised value of the easement is $525.00. Due to a failure to negotiate an agreement, proceed with condemnation. Analysis: Condemnation is required in order to aquire the easement. Financial Impact: The necessary costs will be covered by project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 8 Item # 8 Item # 8  Engineering Services Committee Meeting 10/8/2007 1:30 AM Condemnation - Wylds Road Partners, LLC Department: County Attorney - Stephen E. Shepard, Attorney caption2: Motion to authorize condemnation of a portion of property #054-0-064-00-0 1810 Wylds Road, which is owned by Wylds Road Partners, LLC, care of Hock Development Company, for 11,084 square feet of permanent easement and 11,258 square feet of temporary easement. AUD Project: 10151-630 Water Main Phase 2. Background: The appraised value fo the easement is $6,001.00. Due to failed negotiations with the property owner/manager, it is necessary to pursue condemnation. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary cost will be covered by the project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 511043410-5411120 J/L 80310151-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 9 Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9  Engineering Services Committee Meeting 10/8/2007 1:30 AM Ellis Street Study Department: caption2: Motion to approve the expansion of the Ellis Street Study. (Requested by Commissioner Andy Cheek) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10  Engineering Services Committee Meeting 10/8/2007 1:30 AM Lyman Dover Funding Department: Clerk of Commission caption2: Report from the Administrator regarding the identification of a funding source for sidewalk/street light improvements for the Lyman/Dover Project. (Referred from September 24 Public Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11 Attachment number 1 Page 1 of 2 Item # 11 Attachment number 1 Page 2 of 2 Item # 11  Engineering Services Committee Meeting 10/8/2007 1:30 AM Ratify funding in the amount of $72,152.91 to Flowmore Services and Blair Construction for the emergency line pigging effort to supply Fort Gordon with water. Department: Utilities caption2: Ratify funding in the amount of $72,152.91 to Flowmore Services and Blair Construction for the emergency line pigging effort to supply Fort Gordon with water. Background: The municipal services plan for Fort Gordon proposed utilizing Augusta Utilities to provide Fort Gordon with municipal water and sewer service. That service includes an interconnection to the finished water supply line on the base. As part of the first connection contract, a section of cast iron water line that had not been in service for approximately twenty years was required to be cleaned. The line had to be cleaned on an emergency basis so as not to impede the flushing and sterilization of the new line connection. AUD contacted Flowmore services of , to run cleaning “pigs” through the cast iron line, and Blair Construction to provide support services associated with entering and exiting the line. The work was performed in early June, 2007. Analysis: Flowmore services cleaned the line by pipeline “pigging” and Blair construction installed entry and exit points for the line cleaning. The line was cleaned and put into service following this effort. Financial Impact: Funds are available from the 2004 bond fund 507043410- 5425110/80310801-5425110. $36,789 for Flomore and $35,363.91 for Blair Construction. Alternatives: None. Cover Memo Item # 12 Recommendation: We recommend ratifing funding in the amount of $72,152.91 to Flowmore Services and Blair Construction for the emergency line pigging effort to supply Fort Gordon with water. Funds are Funds are available from the 2004 bond fund 507043410- Available in the 5425110/80310801-5425110. $36,789 for Flomore and Following $35,363.91 for Blair Construction. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 3 Item # 12 Attachment number 1 Page 2 of 3 Item # 12 Attachment number 1 Page 3 of 3 Item # 12 Attachment number 2 Page 1 of 12 Item # 12 Attachment number 2 Page 2 of 12 Item # 12 Attachment number 2 Page 3 of 12 Item # 12 Attachment number 2 Page 4 of 12 Item # 12 Attachment number 2 Page 5 of 12 Item # 12 Attachment number 2 Page 6 of 12 Item # 12 Attachment number 2 Page 7 of 12 Item # 12 Attachment number 2 Page 8 of 12 Item # 12 Attachment number 2 Page 9 of 12 Item # 12 Attachment number 2 Page 10 of 12 Item # 12 Attachment number 2 Page 11 of 12 Item # 12 Attachment number 2 Page 12 of 12 Item # 12  Engineering Services Committee Meeting 10/8/2007 1:30 AM Request cost-share approval for construction services with Mr. Jerry Greenway for off-site sanitary sewer main construction through the Orchard Subdivision. Department: Utilities caption2: Approve cost-share agreement for construction in the amount of $34,306.00 to Mr. Jerry Greenway for the off-site sanitary sewer extension project in the Orchard Subdivision. Background: The Orchard subdivision off-site sewer project is located in the vicinity of Brown Rd. and Duncan Dr. in Augusta Richmond County, Georgia. Mr. Greenway is financing the design and construction of the subdivision, and off-site sewer. The utilities department recommends the cost-share of the off-site sewer for the project because it will provide an access point to tie-in a new sewer main that will serve properties along Brown Rd. and a new middle school. The project entails approximately 900 linear feet of sanitary sewer line that will provide the subdivision service and the county with a connection point for future growth. Analysis: The AUD cost for the scope of work described is $34,306.00. Based on projects of similar scope, AUD has reviewed the costs and determine this fee to be fair and reasonable. By cost-sharing this project with Mr. Greenway the developer of the Orchard Subdivision both parties benefit and share a reduction in projected cost. Financial Impact: Financial Impact: $34,306.00 from Renewal and Extension Account. Alternatives: None Given Recommendation: We recommend approving the cost-share agreement for construction for the off-site sanitary sewer extension to allow service for the properties of Brown Rd and the RCBOE new Cover Memo Item # 13  middle school. Funds are Available in the Funds are available in the following accounts: 507-04- Following 3420/54-25210 8070040/54-25210 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 13  REIMBURSEMENT BREAKDOWN FOR OFF-SITE SANITARY SEWER THE ORCHARD Contract DESCRIPTION Unit Unit Price Quantity Total 8" P.V.C.Sanitary Sewer LF $25.60 821 $ 21,018 8" D.I..Sanitary Sewer LF $39.20 203 $ 7,958 Sanitary Manhole EA $2,700.00 5 $ 13,500 Tie-in Exist Manhole EA $1,200.00 1 $ 1,200 Clear & Grub AC $4,500.00 0 $ 2,066 TOTAL $ 45,741 Reimbursement to Jerry Greenway Lump Sum $45,741 0.75 $ 34,306 Attachment number 1 Item # 13 Page 1 of 2 Attachment number 1 Page 2 of 2 Item # 13  Engineering Services Committee Meeting 10/8/2007 1:30 AM Scott Nixon Roadway Repair Department: Utilities caption2: Approve payment to Reeves Construction Company for repairs made on Scott Nixon Drive in conjunction with the 12” waterline break, in the amount of $43,825.41. Background: Reeves Construction Company is the DOT contractor that was tasked with the construction of the Davis Road Widening project which precluded the I-20 interchange project. On June 6th, of this year Reeves was performing work in Scott Nixon at a point where the location of the waterline was believed to be out of the path of the area of work. However, the waterline was in fact in the path of the work being performed and consequently was hit. The resulting damage to the newly constructed roadway was significant and resulted in a total repair cost on behalf of Reeves in the amount of $43,825.41. Analysis: The amount of damage to the roadway caused by the breaking of the 12” waterline was primarily the result of the undermining of the subsurface material. In order to properly replace the roadway subsurface, the asphalt top and base had to be removed and the subsurface material restored in acceptable compacted layers. Considering the amount of roadway that was damaged as a result of this waterline break, AUD feels that the cost compensation requested by Reeves is acceptable. Financial Impact: Funds are available in the AUD renewal & extension budget. Alternatives: None Recommended. Recommendation: It is recommended to approve payment to Reeves Construction Company for repairs made on Scott Nixon Cover Memo Item # 14  Drive in conjunction with the 12” waterline break, in the amount of $43,825.41. Funds are Available in the $43,825.41 in acct# 507043410-5425110 / 80700065- Following 5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 14 Item # 14  Engineering Services Committee Meeting 10/8/2007 1:30 AM Siemens Department: Clerk of Commission caption2: Presentation by Mr. Jim Bode of Siemens regarding a program to improve energy efficiency and Landfill gas revenue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15  Engineering Services Committee Meeting 10/8/2007 1:30 AM Tyrone Wilson-Tree removal Department: Clerk of Commission caption2: Pesentation by Mr. Tyrone Wilson requesting assistance from the city regarding the determination of ownership of a tree which is located on an easement whether it belongs to the city or the Valley Park Association. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 16 Attachment number 1 Page 1 of 1 Item # 16