Engineering Services Committee Meeting

Engineering Services Committee Committee Room- 12/10/2007- 1:30 PM Meeting ENGINEERING SERVICES 1. Authorize the Engineering Department to continue the Attachments 319 (H) Grant to the 2007 and 2008 budget respectively in the amount of $160,210. This grant provides technical support for the section 319 (H) point source implementation grant previously awarded to and accepted by Augusta from the Georgia Department of Natural Resources-Environmental Protection Division. 2. Motion to approve an Option for Right-of-Way between Attachments Zachary Mead as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive project, for acquisition of 0.011 acre (485.20 sq. ft) in fee and 0.005 acre (209.97 sq. ft.) of permanent construction and maintenance easement (2817 Brickrun Way) for a purchase price of $32,400.00. (Acquisition of Right of Way and Easement - Alexander Drive Project; GDOT Project No. STP-0001-00(794), ARC Project No. 323-04- 296823215) 3. Motion to approve an Option for Right-of-Way between Attachments Wayne Schultz as owner, and Augusta Georgia, as optionee, in connection with the Alexander Drive Project, GDOT Project No. STP-0001-00(794), ARC Project No. 323-04-296823215, Project Parcel 21 and 23 (Tax Map 013-1, Parcel 008), for 0.182 acre (7,952.96 sq. ft.) in fee and 0.076 acre (3,293.23 sq. ft.) of permanent construction & maintenance easement (1054 Alexander Drive) for a purchase price of $68,835.00. 4. Approve a change order from W.K. Dickson in the Attachments amount of $150,000 to collect GIS/GPS information for the Fort Gordon project .  5. Approve funding for relocation of watermains and Attachments sanitary sewer lines to be placed under new pavement in the area of construction. 6. Approve Construction Project Budget Change Number Attachments Four (CPB 323-04-299823999) for the Augusta County Regional Flood Control Feasibility Study in the amount of $250,000 to be funded from SPLOST Phase III Recapture as requested by the Engineering Department. 7. Authorize Public Services to negotiate a contract to Attachments develop a Master Plan for Pendleton King Park (PKP) with Davis Design Group of Augusta for an amount not to exceed $43,600 to be funded from Capital account #272-06-1496. 8. Approve award for changes in estimated cost in the Attachments amount of $237,264.00 to Georgia Department of Transportation in order to incorporate changes in material costs between estimate and award of final bid. 9. Approve award for Additional Design Services in the Attachments amount of $36,900.00 to Johnson, Lashober & Associates, P.C. (JLA) in order to incorporate changes in design requirements to the Highway 56 24-inch Water Main Extension at the construction stage. 10. Approve award for Additional Design Services in the Attachments amount of $55,472.00 to Williams-Russell and Johnson (WRJ) in order to incorporate changes in design requirements to the Gordon Highway 30-inch Transmission Water Main at the 30% stage of design. 11. Motion to authorize condemnation of a portion of Attachments property which is owned by CSX Transportation for .57 Acre for a Permanent Easement and .23 Acre for a Temporary Easement. AUD Project: 10151 - 630 Water Main, Phase 2. 12. Motion to authorize condemnation of Parcel # 065-0-053- Attachments 01 3912 Murray Street, which is owned by Eric Fitzgerald for 1,750 sq. ft. for a permanent easement and 5,075 sq. ft. of temporary easement. Belair Hills Subdivision Improvment Project. 13. Motion to approve an Encroachment Agreement with Attachments Katherine Sanders Dickson. 14. Approve funds in the amount of $100,000 to Homeland Attachments Securities Products & Services for the retrofitting of fire hydrants with the Davidson Anti-Terrorism Valve (ATV). 15. Presentation by Ms. Sun Albright regarding the solid Attachments waste bill for the house located at 2319 Basswood Drive. 16. Approve the purchase of an agricultural tractor from Attachments Burke Truck and Tractor, the lowest responsive bid, in an amount of $77,954. 17. Ratify Change Order to Daily Rate Construction Program Attachments for Emergency Line Replacement on New Savannah Rd for $420,000.00. www.augustaga.gov  Engineering Services Committee Meeting 12/10/2007 1:30 PM 319 (H) Grant Department: Abie L. Ladson, P.E. Director Engineering Department caption2: Authorize the Engineering Department to continue the 319 (H) Grant to the 2007 and 2008 budget respectively in the amount of $160,210. This grant provides technical support for the section 319 (H) point source implementation grant previously awarded to and accepted by Augusta from the Georgia Department of Natural Resources-Environmental Protection Division. Background: Augusta was awarded and has accepted a Section 319 (H) Non-Point Source Implementation Grant to track bacterial sources, assess water quality, and revise existing total daily maximum load implementation plans to abate pollution within the Butler and Rocky Creek watersheds. Analysis: This grant provides funding for the recipient to purchase equipment, conduct pollution assessment, and develop site specific control measures to mitigate non-point sources in the Rocky and Butler Creek watersheds in Augusta, GA. Financial Impact: This budget will be funded from grant funds Alternatives: 1) Authorize the Engineering Department to continue the 319 (H) Grant to the 2007 and 2008 budget respectively in the amount of $160,210. This grant provides technical support for the section 319 (H) point source implementation grant previously awarded to and accepted by Augusta from the Georgia Department of Natural Resources-Environmental Protection Division. 2) Do not approve and deny the continuance of the grant. Recommendation: Approve Alternative one. Cover Memo Item # 1 Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 1  Engineering Services Committee Meeting 12/10/2007 1:30 PM Acquisition of Right of Way Zachary Mead Alexander Drive Project Department: County Attorney caption2: Motion to approve an Option for Right-of-Way between Zachary Mead as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive project, for acquisition of 0.011 acre (485.20 sq. ft) in fee and 0.005 acre (209.97 sq. ft.) of permanent construction and maintenance easement (2817 Brickrun Way) for a purchase price of $32,400.00. (Acquisition of Right of Way and Easement - Alexander Drive Project; GDOT Project No. STP-0001-00 (794), ARC Project No. 323-04-296823215) Background: The property owner has agreed to convey a certain right-of- way and easements to Augusta, Georgia, for the Alexander Drive project. Analysis: The purchase of the referenced property is necessary for the project. Financial Impact: The costs necessary for this purchase will be covered under the project budget. Alternatives: Deny the motion to approve the purchase of the referenced property. Recommendation: Approve the motion to purchase the referenced property Funds are Available in the Project funds Following Accounts: Cover Memo Item # 2 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 2 Item # 2 Item # 2 Item # 2 Item # 2  Engineering Services Committee Meeting 12/10/2007 1:30 PM Acquisition of Right-of-Way and Easement, Alexander Drive Project Department: County Attorney caption2: Motion to approve an Option for Right-of-Way between Wayne Schultz as owner, and Augusta Georgia, as optionee, in connection with the Alexander Drive Project, GDOT Project No. STP-0001-00(794), ARC Project No. 323-04- 296823215, Project Parcel 21 and 23 (Tax Map 013-1, Parcel 008), for 0.182 acre (7,952.96 sq. ft.) in fee and 0.076 acre (3,293.23 sq. ft.) of permanent construction & maintenance easement (1054 Alexander Drive) for a purchase price of $68,835.00. Background: The property owner has agreed to convey a certain Right-of- Way and easement to Augusta, Georgia for the Alexander Drive Project. Analysis: The purchase of the property is necessary for the project. Financial Impact: The costs necessary for this purchase will be covered under the project budget. Alternatives: Deny the motion to approve the purchase of the referenced property. Recommendation: Approve the motion to purchase the referenced property. Funds are Available in the Available in project funds Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Administrator. Clerk of Commission Cover Memo Item # 3 Item # 3 Item # 3 Item # 3 Item # 3  Engineering Services Committee Meeting 12/10/2007 1:30 PM Approve a change order from W.K. Dickson in the amount of $150,000 to collect GIS/GPS information for the Fort Gordon project Department: Utilities caption2: Approve a change order from W.K. Dickson in the amount of $150,000 to collect GIS/GPS information for the Fort Gordon project . Background: WK Dickson currently has a tools contract to help develop AUD’s GIS infrastructure. AUD solicited a request for manpower to help collect information regarding the Fort Gordon System. This information has to be collected in the next 90 days. The estimated time to collect the information is 60 days. Analysis: Accepting this proposal will allow WK Dickson to assist AUD in the acquisition of GIS/GPS information. This contract extension shall have a value of approximately $152,000.00. If the funds are not required the finish the contract, they will be used to complete the toolchain development for AUD. Financial Impact: $152,000.00 from account 511043420-5425210/80399999- 5425210 Alternatives: None. Recommendation: We recommend approving the proposal from W.K. Dickson in the amount of $152,000.00 to provide GIS consulting services in association with reaching our Benchmark 2010 goals. Funds are Available in the $152,000.00 from account 511043420-5425210/80399999- Following 5425210 Cover Memo Item # 4 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 4  Engineering Services Committee Meeting 12/10/2007 1:30 PM Approve funding for relocation and updating of water mains and sanitary sewer mains in the area of Georgia DOT St. Sebastian Way project DE000-00MS-00(389) Department: Augusta Utilities Department caption2: Approve funding for relocation of watermains and sanitary sewer lines to be placed under new pavement in the area of construction. Background: The existing water mains are cast iron and some date back more than 80 years. The sanitary sewer mains in some areas are vitrified clay. Both materials have served well beyond their expected lifespan and will require replacement in the future. At the time GDOT is removing existing pavement and widening roadways is the opportune time to update the water and sanitary sewer mains in the area. Analysis: The age of the existing pipelines, combined with the nature of full-depth roadway construction, will most certainly require replacement of the existing pipelines. Financial Impact: The cost estimate for this project is $813,755.00. These funds are available from the following accounts: 507043410- 5425110/80700070-5425110 Alternatives: 1. Reject funding request which would delay the construction of the project. 2. Approve funding request. Recommendation: It is recommended to approve the funding request in the amount of $813,755.00 Funds are Available in the 507043410-5425110/80700070-5425110 Following Accounts: Cover Memo Item # 5 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 5  Engineering Services Committee Meeting 12/10/2007 1:30 PM Augusta Flood Control Feasibility Study 11/7/07 Department: Abie L. Ladson, P.E., Director Engineering caption2: Approve Construction Project Budget Change Number Four (CPB 323-04-299823999) for the Augusta County Regional Flood Control Feasibility Study in the amount of $250,000 to be funded from SPLOST Phase III Recapture as requested by the Engineering Department. Background: On November 3, 1999 the Commission authorized execution of an agreement with the US Army Corps’ of Engineers to perform a Flood Control Feasibility Study for the Rocky Creek, AugustaCanal, PhinizySwamp and Raes Creek Drainage Basins. Analysis: The Phase I report that includes Rocky Creek and Augusta Canal Basin is completed and will soon be distributed for public review. Phase 2 will focus on additional work to be performed for the Raes Creek Basin. Completion of the Phase 2 work will increase the total study estimated cost by $500,000 with the city’s share being $250,000. Financial Impact: Funds in the amount of $250,000 are available in the 323041110-296823333 to cover the County’s share of the additional funds needed to complete the study. Alternatives: 1) Approve Construction Project Budget Change Number Four (CPB323-04-299823999) for the Augusta County Regional Flood Control Feasibility Study in the amount of $250,000 to be funded from SPLOST Phase III Recapture. Also authorize the Engineering Department to release funds in increments as requested by the Corps of Engineers. 2) Do not approve and deny completion of the study for the Raes Creek Basin. Cover Memo Item # 6 Recommendation: Approve Alternative one Funds are Available in the 323-04-1110-6011110-296823333 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 1 Item # 6  Attachment number 3 Page 1 of 2 Augusta-Richmond County, Georgia CPB#323-04-299823999 CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FOUR BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#323-04-299823999. This change authorizes additional funds of $250, 000 to provide surveying support requested by Corps of Engineers for the flood control study. This additional amount will be funded by SPLOST PHASE III Recapture Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Rocky Creek Tributary No 1, Ph 1 $355,393 Special 1% Sales Tax, Phase III (Suburban) $861,116 Special 1% Sales Tax, Phase III(Urban) 421,140 Special 1% Sales Tax, Phase III Recapture 252,352 Special 1% Sales Tax, Phase I Recapture 19,500 Special 1% Sales Tax, Phase III Recapture $55,000 Special 1% Sales Tax, Phase III Recapture $250,000 $2,214,501 Section 3: The following amounts are appropriated for the project: By Basin By District Rocky Creek $355,393 Raes Creek $870,852 Phinizy $512,116 Augusta Canal $476,140 $2,214,501 $2,214,501 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Honorable Deke Copenhaver, Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department 1 of 2 Item # 6,62007 November  Attachment number 3 Page 2 of 2 Augusta-Richmond County, Georgia CPB#323-04-299823999 CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FOUR CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB ROCKY CREEK TRIBUTARY NO 1 321-04-1110/288821561 ($355,393) ($355,393) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000 ($861,116) ($861,116) SPECIAL 1% SALES TAX, PHASE III 327-04-1110-0000000 ($421,140) ($421,140) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-6011110-296823333 ($307,352) ($250,000) ($557,352) SPECIAL 1% SALES TAX, PHASE III 321-04-1110-6011110-288821333 ($19,500) ($19,500) TOTAL SOURCES: ($1,964,501) ($250,000) ($2,214,501) USE OF FUNDS ENGINEERING 323-04-1110-5212115-299823999 $1,945,001 $250,000 $2,195,001 ENGINEERING 321-04-1110-5212115-205821999 $19,500 $19,500 TOTAL USES: $1,964,501 $250,000 $2,214,501 2 of 2 Item # 6,62007 November  Engineering Services Committee Meeting 12/10/2007 1:30 PM Authorize Public Services to Negotiate a Contract for Pendleton King Park Master Plan with Davis Design Group Department: Public Services caption2: Authorize Public Services to negotiate a contract to develop a Master Plan for Pendleton King Park (PKP) with Davis Design Group of Augusta for an amount not to exceed $43,600 to be funded from Capital account #272-06-1496. Background: The PKP Board has been endeavoring for a number of years to develop a Master Plan for future enhancements to the features already existing in the park. The Master Plan will involve documenting and assessing existing features, reviewing the goals of Augusta and the PKP Board and developing a conceptual long range path forward to make that vision a reality. Having a plan and vision in place will help the Board to pursue grants and private contributions that supplement Augusta’s financial commitment to the park. Analysis: Staff, along with the PKP Board met on November 29, 2007 to evaluate the proposals submitted by Davis Design Group and Johnson Laschober and Associates, both of Augusta. The firms were scored based on the criteria requested in the RFP. Davis Design Group was the highest score prior to opening the pricing component of the proposal. The difference in pricing was not sufficient to change the scoring based on the balance between qualifications and price. Financial Impact: The contract amount will not exceed $43,600. Funds are available in Capital account #272-06-1496. Alternatives: 1. Authorize Public Services to negotiate a contract to develop a Master Plan for Pendleton King Park with Davis Design Group of Augusta for an amount not to exceed $43,600 to be funded from Capital account #272-06-1496. 2. Do not authorize negotiation of a contract. Cover Memo Item # 7 Recommendation: #1. Authorize Public Services to negotiate a contract to develop a Master Plan for Pendleton King Park (PKP) with Davis Design Group of Augusta for an amount not to exceed $43,600 to be funded from Capital account #272-06-1496. Funds are Available in the Funds are available in Capital account #272-06-1496. Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 7  Engineering Services Committee Meeting 12/10/2007 1:30 PM Award Change Order for Department of Transportation I-520/I-20 Interchange project. GDOT Project #NH-IM-520-1(15) Department: Augusta Utilities Department caption2: Approve award for changes in estimated cost in the amount of $237,264.00 to Georgia Department of Transportation in order to incorporate changes in material costs between estimate and award of final bid. Background: The I-520/I-20 interchange project requires the relocation and upgrade of more than 10,000 linear feet of water lines of various sizes. In addition, we will need to relocate 460 linear feet of sanitary sewer lines with six new manholes. There are 80 manholes which will require grade changes in order to be accessible for future maintenance. Analysis: Based on AUD's analysis of current material costs and labor charges, the cost change is in line with current standards. The lines must be moved in order to gain access for future developemnt and to replace with higher quality materials than were available when some of the lines were originally installed. Financial Impact: The change order for this project $237,264.00. These funds are available from the following accounts: 5070434105425110/802102-5425110 Alternatives: 1. Reject proposal which might delay the construction of the new interchange. 2. Approve Proposal for Additional funds to complete the project as designed. Recommendation: It is recommended to award the Additional funds in the amount of $237,264.00 Funds are Cover Memo Item # 8 Available in the Following 5070434105425110/802102-5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 8  Engineering Services Committee Meeting 12/10/2007 1:30 PM Award Change Order of Highway 56 24-inch Water Main Extension Design Contract for Augusta Utilities Department Department: Utilities caption2: Approve award for Additional Design Services in the amount of $36,900.00 to Johnson, Lashober & Associates, P.C. (JLA) in order to incorporate changes in design requirements to the Highway 56 24-inch Water Main Extension at the construction stage. Background: The Highway 56 24-inch Water Main Extension project involves the design of 11,250 linear feet of 24-inch diameter ductile iron pipe located along the east side of Highway 56 from south of Interstate 520 interchange (at T's Restuarant) to intersection of Tobacco Rd. The design will allow the Augusta Utilities Department to supply surface water from the new N. Max Hicks Tobacco Road Water Treatment Plant into areas primarily served by the existing ground water system. During the construction effort, JLA was tasked additional Services During Construction above what has been originally tasked. Part of this is the redesign of two main sections of this 24-inch Water Main Extension. Analysis: Based on inability of the current contractor to install the section of line at Butler Creek and Marvin Griffin Road, JLA is tasked to provide alternate designs for these two sections of line. This requires additional survey effort and permitting effort aside from additional engineering design effort. JLA submitted an acceptable proposal for additional design fees to modify the current 100% plans. The staff of the utilities department has reviewed the proposal and recommend award of the additional design fees. Financial Impact: The change order for this project $36,900.00. These funds are available from the following accounts:510043410- 5212115/80210120-5212115 Cover Memo Item # 9 Alternatives: 1. Reject JLA Proposal, which would delay the design of the project and the construction of the water main extension. 2. Approve JLA Proposal for Additional Engineering Design Fee to complete the redesign of this project. Recommendation: It is recommended to award the Additional Design Fee to JLA in the amount of $36,900.0 Funds are Available in the 510043410-5212115/80210120-5212115 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 9  Attachment number 1 Page 1 of 12 Appendix A ATTACHMENT B-COMPENSATION-Fee Proposal ............... A-1 through A-11 A-1 Item # 9 June 2007  Attachment number 1 Page 2 of 12 ATTACHMENT B – COMPENSATION – FEE PROPOSAL PROPOSAL #: 091 DATE: 6/1/07 (REVISED 11/12/07) TO: Mr. Wes Byne, Assistant Director c/o Justo Chacon BY: PHONE(706) 312-4149 Engineering and Construction FAX (706) 312-4133 Augusta Utilities Dept. EMAIL wbyne@augustaga.gov Augusta, GA RE: Project: HWY 56 24-inch Water Main – Phases 1 and Phase 2; Project Nos: 10120 and 10122 SUBMITTED BY: Richard J. Laschober, P.E., Project Manager PARTICULARS: I. Project Scope (See Attachment A-Scope of Services and Reference Phase 1 Drawings): A. PROJECT- PHASE 1 (Project No. 10120; Construction Phase): Additional services related to contractor qualifications and performance for more than usual and predicted amount of time required for project administration, submittals, field visits, clarifications, progress meetings and special AUD meetings. B. PROJECT- PHASE 2 (for portions deleted and/or redesigned from Phase 1) 1. Design Phase Services for approximately 2,110 lineal feet of 24-inch diameter water main along HWY 56 from: a. Project No. 10122 (To be included in plans prepared by Environmental Service Group (ESG): From T’s Restaurant beginning at Sta. 0+00 (in reference to Phase 1 stationing of Project 10120) connecting to an existing 24-inch diameter water main and running approximately 1,385 lineal feet south to a point approximately 200 lineal feet south of Marvin Griffin Road at Procter & Gamble Co. at Sta. 9+75 (in reference to Phase 1 stationing) and connecting to an existing 24-inch water main. This section of water main includes 1) revising the original design route starting at Sta. 3+75 around the north and east property lines of the Sprint Store property, 2) providing a jack and bore under Marvin Griffin Road; and 3) routing the water line along the south right-of-way line of Marvin Griffin Road to a point where it crosses onto the Procter & Gamble Co. property in an existing easement. b. Project No. 10120: From Procter & Gamble beginning at Sta. 42+50 (in reference to Phase 1 stationing) connecting to an existing 24-inch diameter water main and running approximately 725 lineal feet south to a point approximately 40 lineal feet north of Dixon Airline Road at Sta. 49+75 (in reference to Phase 1 stationing) and connecting to an existing 24-inch water main. This section of water main includes an open cut crossing of Butler Creek (water main installed in a casing pipe). A-2 REVISION DATE: JuneItem 2006 # 9  Attachment number 1 Page 3 of 12 2. Bidding and Construction Phase Services for approximately 2,110 lineal feet of 24-inch diameter water main along HWY 56 from T’s Restaurant to Dixon Airline Road to be bid and constructed under two projects, Project Nos. 10120 and 10122. C. DESIGN CONDITIONS: 1. The CITY will provide the CONSULTANT with an as-built mark-up of the HWY 56 24-inch Water Main – Phase 1 project. 2. Additional Services: a. The proposed environmental service covers impacts that will only require a USACE Nationwide Permit. This has been initiated under the Phase 1 work. If additional impacts are proposed such that the impacts to jurisdictional waters exceed the maximum requirements of the Nationwide Permit for either USACE or GA EPD, an individual permit may be required and additional services may be necessary to complete the individual permit application package. If additional services are required for an individual permit, the CONSULTANT will notify the CITY regarding additional fees necessary before proceeding further. b. The proposed Total Basic Professional Services includes impacts that can be constructed within the conditions stated in GA Code 12-7-6(b)(15) with regards to encroachment of stream buffers of state waters for sewer lines. If impacts of stream buffers of state waters by sewer lines exceed the limits of these conditions, a variance for buffer encroachment may be required and additional services may be necessary to prepare a complete, approvable variance application package for submittal to GA EPD. If additional services are required for a variance, the CONSULTANT will notify the CITY regarding additional fees necessary before proceeding further. II. Basic Professional Services and Compensation: A. Phase 1 – Construction Phase………………………………………………………….$6,500 B. Phase 2 - Design and Construction Phases: 1. Project No. 10122 (Design Consultant (ESG)) Perform field survey for approximately 850 LF of re-routed water line starting at Sta. 3+75 around the north and east property lines of the Sprint Store property of the Sprint Convenience store property and along the south right-of-way line of Marvin Griffin Road. 1.a Work performed after completion of item 1, above. Re-evaluated routing with regard to Marvin Griffin Road plan revisions. This involved two meetings and plan mark-ups. This effort was not acceptable to P & G and no further effort is required. 1.b Work performed after completion of item 1, above. Re-evaluated T’s Restaurant routing involving one meeting, field work, plan revisions and easement revisions. A-3 Item # 9 REVISION DATE: November 2007  Attachment number 1 Page 4 of 12 2. Project Nos. 10120 and 10122: Prepare bid documents (Revise and amend construction drawings and specifications for approximately 2,110 LF of 24-inch water main. a. Update front end documents (general conditions, etc.) (Project 10120 only). b. Provide a (1) bid tabulation and construction cost estimate (Projects 10120 and 10122 (portion by JLA). 3. Provide necessary approvals and/or permitting related to GA DOT utility encroachments, NWP12, GA EPD, GAR 1000002, etc. (Projects 10120 and 10122 (portion by JLA). 4. Provide bid and construction phase services for the Phase 2 construction as outlined in the Consultant Services section. (Note differences defined by (**) for each project. 5. Total Fee Engineering Fee - Lump Sum…………………………………..$27,900 C. Total Basic Professional Services and Compensation – Lump Sum ……………$34,400 III. Additional Services: A. Easements (William R. Gore Professional Land Surveyors, Inc.) Research and prepare a new easement plats for permanent and/or temporary (construction) easements for parcels 134-1-001-00-0, 134-1-070-08-0, 134-1-070- 04-0 and 134-0-005-00-0…………………………………….…….….……$2,500 IV. Total Fee for Basic Professional Services and Additional Services………………...$36,900 V. Listing of Key Personnel (See appended Attachment C) VI. Schedule for Performance (See appended Attachment D) ATTACHMENT B – COMPENSATION – Fee Proposal Fee Schedules for Additional & Special Services Johnson, Laschober & Associates, P.C. (Engineering Services) Principal .....................................................................................$165.00/Hr. Sr. Engineer / Sr. Project Manager.............................................$140.00/Hr. Engineer / Project Manager........................................................$115.00/Hr. Engineer / Assistant Project Manager ........................................$ 90.00/Hr. Engineer I ..................................................................................$ 85.00/Hr. Engineer II..................................................................................$ 72.00/Hr. Designer I ...................................................................................$ 77.00/Hr. Designer II..................................................................................$ 67.00/Hr. A-4 REVISION DATE: June 2006 Item # 9  Attachment number 1 Page 5 of 12 CAD Operator ...........................................................................$ 62.00/Hr. Survey Field Crew......................................................................$ 108.00/Hr. Survey Research.........................................................................$ 40.00/Hr. Clerical .......................................................................................$ 40.00/Hr. Accountant .................................................................................$ 80.00/Hr. A-4 REVISION DATE: June 2006 Item # 9  Attachment number 1 Page 6 of 12 PLUS EXPENSES Printing - 24 x 36 ................................................................. $ 1.10 each - 30 x 42............................................................$ 2.10 each - 8-1/2 x 11 .......................................................$ .15 each Long Distance Telephone Calls .........................................$ 5.00 each Express Postage..................................................................$ 25.00 each Mileage...............................................................................$ 0.44 mile All following sub-contract work for Outside Services will be marked up 15% A-5 Item # 9 REVISION DATE: June 2006  Attachment number 1 Page 7 of 12 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization To Proceed: þ _____ Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided. þ _____ Cost Proposal that will include cost of surveying, design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal. þ *_____ Schedule for submittal of review documents at 90% completion; and final documents. Prior to submitting 30% review documents: NA_____ Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction. NA_____ Provide CITY with information on the project site(s), including the following: • Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands • Soil type(s) • Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. • Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified • Identification of potential problems in meeting design objectives. NA_____ Site Plan (If Required) Throughout project: þ _____ Prepare printed responses to comments received from the CITY following reviews. þ _____ Provide the necessary plats for easement acquisition and DOT/other permit application. þ _____ Prepare Public Works/DOT/Other permit applications for signature by the CITY. NA _ Prepare and submit plans to EPD for review and approval when required. þ _____ Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY. þ *_____ Prepare construction cost estimates at each review stage 90%, and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. *Revised A-7 REVISION DATE: June 2006 Item # 9  Attachment number 1 Page 8 of 12 Upon completion of design: þ **___ Coordinate with the City Procurement Department to advertise the project. þ **___ Fax bid information to CITY. þ **___ Attend the Pre-Bid Meeting as a technical reference to the CITY. þ **___ Prepare letter of recommendation for award of the contract. þ **___ Develop conformed contract documents and forward to the CITY for execution. þ _____ Attend the pre-construction meeting as a technical reference to the CITY. þ _____ Provide clarification related to the plans/specifications throughout design and construction. þ _____ Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). þ _____ Provide Services During Construction as follows: • Attend project meetings as scheduled by the CITY • Recommend design changes as field conflicts arise (site visits may be required) • Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) • Provide clarification of plans and specifications throughout construction • Revise/update plans and/or easement plats as changes occur that require resubmittal to DOT/other agencies. ** Will provide item for Project 10120 only. This task for the portion of the design included in 10122 will be provided by Environmental Service Group (ESG). AUGUSTA UTILITIES DEPARTMENT CONSULTANT BY: BY: Johnson, Laschober & Associates, P.C. PRINTED NAME: PRINTED NAME: Richard J. Laschober, P.E. TITLE: DIRECTOR TITLE: President DATE: DATE: PROGRAM MANAGER BY: PRINTED NAME: TITLE: DATE: A-8 REVISION DATE: June 2006 Item # 9  Attachment number 1 Page 9 of 12 ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. A-9 REVISION DATE: June 2006 Item # 9  Attachment number 1 Page 10 of 12 ATTACHMENT B – COMPENSATION – Fee Proposal Fee Schedules for Additional QORE, INC. (SPECIAL SERVICES – ENVIRONMENTAL & GEOTECHNICAL SERVICES) Environmental Environmental Technician ................................................................................................. $ 40.00/Hr. Senior Environmental Technician...................................................................................... $ 55.00/Hr. Staff Environmental Scientist............................................................................................. $ 75.00/Hr. Project Environmental Scientist ......................................................................................... $ 85.00/Hr. Senior Environmental Scientist.......................................................................................... $ 95.00/Hr. Chief Environmental Scientist ........................................................................................... $ 125.00/Hr. For time spent in Depositions and/or Court Appearances, Multiply above rates by 1.5. Geotechnical Additional Drilling ...................................................................................................................... $ 15.00/Foot Staff Field Engineer ........................................................................................................... $ 75.00/Hr. Project Engineer ................................................................................................................. $ 85.00/Hr. Senior Engineer (P.E.)........................................................................................................ $ 115.00/Hr. Secretarial and Drafting Services for Report Preparation..................................................$ 36.00/Hr. CADD Services ..................................................................................................................$ 45.00/Hr. Report Reproduction ...................................................................................................................$ 0.25/Page (Initial three copies at no charge) Special Printing or Blueprinting Charges.................................................................. Actual Cost plus 25% Mileage ..........................................................................................................................................$ 0.65/Mile Overnight Expenses........................................................................................................$ 85.00 person/day WILLIAM R. GORE PROFESSIONAL LAND SURVEYORS, INC. (SPECIAL SERVICES – PROFESSIONAL SURVEYING) Easements (temporary and/or permanent) to be provided as follows: 1. Plats for tracts under 5-acres in size .........................................................................$400.00 2. Plats for tracts 5-acres and in size.............................................................................$550.00 A-10 REVISION DATE: June 2006 Item # 9  Attachment number 1 Page 11 of 12 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: ENGINEERING Richard J. Laschober Project Manager Johnson, Laschober & Assoc., PC William Buchanan Design Engineer Johnson, Laschober & Assoc., PC Cristo Eclavea Senior Designer Johnson, Laschober & Assoc., PC SURVEYING Randy Gore Professional Land Surveyor William R. Gore PLS, Inc. SOIL INVESTIGATION Robert Williamson P.E., Branch Manager QORE Property Sciences, Inc Lucas Simington Staff Engineer QORE Property Sciences, Inc ENVIRONMENTAL Robert MacPhee P.G, Environmental Mgr. QORE Property Sciences, Inc Brooke Davis Project Ecologist – Wetlands QORE Property Sciences, Inc Permitting A-11 June 2007 Item # 9  Attachment number 1 Page 12 of 12 ATTACHMENT D – SCHEDULE FOR PERFORMANCE I. Projected Notice to Proceed II. Design Phase A. 90% Review Documents & Easements– Complete 4 weeks from Notice to Proceed B. Final Documents – Complete 2 weeks from 90% Review Comments Note: The above schedule is includes and is dependent on CITY review schedule and permit approvals. The schedule as proposed can be adjusted, as necessary, to meet the goals of the CITY’S capital improvements program. A-12 June 2007 Item # 9  Engineering Services Committee Meeting 12/10/2007 1:30 PM Award Change Order to Gordon Highway 30-inch Water Main Design Contract for Augusta Utilities Department Department: Augusta Utilities Department caption2: Approve award for Additional Design Services in the amount of $55,472.00 to Williams-Russell and Johnson (WRJ) in order to incorporate changes in design requirements to the Gordon Highway 30-inch Transmission Water Main at the 30% stage of design. Background: The Gordon Highway 30-inch Transmission Water Main project involves the design of 6,330 linear feet of 30-inch diameter ductile iron pipe along Gordon Highway. This line is to connect to the proposed 36-inch watermain (which ends approximately 1,000 Linear feet west of the Barton Chapel Rd intersection) and end at the proposed 24-inch Water Main. The design of this transmission main will allow the Augusta Utilities Department to supply surface water from the Highland Avenue Water Treatment Plant into Fort Gordon and the west area of Richmond County. Analysis: AUD is unable to obtain the necessary easements for the original proposed route South of Gordon Highway. Therefore, WRJ was tasked to perform resurvey work for redesign of the transmission line North of Gordon Highway. During the 1st redesign effort WRJ encountered large tracts of wetland area requiring additional resurvey and redisgn effort. WRJ submitted an acceptable proposal for additional design fees to modify plans which are currently at the 30% design phase. The staff of the utilities department has reviewed the proposal and recommend award of the additional design fees. Financial Impact: The change order for this project $55,472.00. Alternatives: 1. Reject WRJ Proposal, which would delay the design of the Cover Memo Item # 10  project and the construction of the water main extension. 2. Approve WRJ Proposal for Additional Engineering Design Fee to complete the design of the two waterline projects. Recommendation: It is recommended to award the Additional Design Fee to WRJ. in the amount of $55,472.00 Funds are Available in the 511043410-5212115/80210152-5212115 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 10  Attachment number 1 Page 1 of 3 November 8, 2007 Augusta Utilities Department 360 Bay Street Augusta, Georgia 30901 Attn: Justo Chacon Re: Revision #2 to Contract for Gordon Highway 30 inch Water Main Extension – Project #10152 Mr. Chacon As you are aware, the original scope of services for Project 10152, “Gordon Highway 30 inch water main extension” has been revised to incorporate two route changes. Originally, the line was planned for the south side of Gordon Highway. Due to problems with obtaining ownership of properties on the south side of the road, the route was moved to the north side of the highway. The first proposal amendment reflected costs arising as a result of this initial change. The majority of the cost, 95%, was reflected in additional survey. The survey for the first amendment began at Station 28+50.00 from the 36” water main’s 36”X30” reducer and 30” butterfly valve and terminated with a 30”X24” reducer and 24” butterfly valve around Station 4+50.00 to connect to the 24” water main via a 24”tee, in Augusta-Richmond County, GA. The 36”X30” reducer and 30” butterfly valve was to be provided by the 36” water main’s design team and the 24” tee will be provided by the 24” water main’s design team. WRJ, Inc. was to show a 30”X24” reducer and 24” butterfly valve for the 24” water main to connect to. This survey was performed by, STAR SURVEY, Inc. Subsequent to this work, it was found that the line as surveyed by Star, Inc. ran through a wetlands area and some parts of it were deemed non-constructible. After meetings with Georgia Power to establish a new route, the team determined that in order to miss areas defined as wetlands and improve chances for getting the line permitted under current state regulations, segments of the would be relocated. This proposal presents costs to be incurred for relocation the line. These costs include: 1) additional survey costs, 2) additional design engineering costs, 3) additional geotechnical and environmental resource work, and 4) additional other direct costs. 1. Additional Survey The original survey done for this project on the South side of Gordon Highway was provided by Ronnie Cook Surveying (HSC, Inc) totaled $15,685.00. The route was later changed to the north side of Gordon Road and the survey was performed by Star Surveying for a cost of $18,250.00. When the team decided to re-route the line to miss wetlands areas, the additional cost for surveying is $11,500. This work includes approximately 800 feet of new line to be surveyed. Please note that we still have $2,000 available in the original contract for plat preparation that was to be used by Star Surveying, Inc. We anticipated another 3 plats would be needed in Amendment 1, for a total of 7 plats for the project. Item # 10  Attachment number 1 Page 2 of 3 2. Additional Engineering Design Costs The original design work was estimated based on 6,330 linear feet of line. The redesign adds approximately 13% more length to the overall project. The engineer had submitted the 30% design before the routes was changed in October and utilized a portion of the available funds for design. Some of that design will be usable; however, a large portion is not. We estimate and additional $15,092 will be required to complete the design, above the original design cost. 3. Additional Geotechnical and Environmental Resource The original cost for geotechnical work was $5,500.00. In addition to providing geotechnical services, Qore will also provide environmental resource services for the project as well. Qore met with the team and determined that it was too costly provide a drill rig along the route. The company was familiar with the geology in the area and was willing to provide a geotechnical report in absence of detailed drilling information that would serve as a basis for soil classification in the area of the line. Additionally, Qore will provide wetlands delineation services ($2,000.00), nationwide permit application services ($2,500.00), U.S. Army Corps of Engineers onsite verification meeting ($800.00), preliminary cultural resource survey ($300.00), and a preliminary protected species survey ($400.00). The original budget for geotechnical work ($5,500) has not been exhausted and $1,620.00 remains. Therefore this proposal seeks an additional $4,380.00 for the environment resource work and any additional geotechnical services. 4. Additional Other Direct Costs An additional $2,000.00 in other direct costs has been estimated for travel budgets, meetings with contractors and site visits. Project Summary Amendment Original Contract Amendment 1 Cost Amendment 2 Cost Engineering Design Costs 50,308.00 $2,000 $15,092.00 Total Surveying & Plat $15,685 + $2,000 $18,500 + $1,500 (3 $11,500.00 Preparation (4 plats) (Plats) additional plats) = $ 20,000 = $17,685 Total Geotech Cost $5,500.00 No change $4,380.00 Subtotal Design Services $73,493.00 $20,500 $30,972.00 Services During Bidding & $25,844.00 No change No change Construction Total Labor – Design and $99,337.00 $ 20,500 $30,972.00 Construction ODC’s $7,947.00 $ 500.00 $2,000.00 Total Estimate $107,284.00 $22,500 $32,972.00 Item # 10  Attachment number 1 Page 3 of 3 In summary, the original contract price was $107,284.00. The adjusted contract price with the Amendment 1 ($22,500) and Amendment 2 ($32,972) would total $162,756.00. Should you have any questions, please contact me at 404-664-4601. Sincerely, Charles Thomas, P.E. Williams Russell and Johnson, Inc. Project Manager • Cross-section ±8500 LF (50’ from R/R ROW to adjoining properties/GA Power easement) • Provide easement plats on (7) adjoining properties and replace missing corners. • GPS site to insure accuracy, establish control, verify ground elevations, and to tie all existing work into State Plane Coordinates. • SSI will perform all the required drafting and an electronic copy will be provided at the end of the project. • Show all above and below ground utilities. • Court Research • Drafting & Computing Time Item # 10  Engineering Services Committee Meeting 12/10/2007 1:30 PM Condemnation - CSX Transportation, Inc. Department: County Attorney - Stephen E. Shepard caption2: Motion to authorize condemnation of a portion of property which is owned by CSX Transportation for .57 Acre for a Permanent Easement and .23 Acre for a Temporary Easement. AUD Project: 10151 - 630 Water Main, Phase 2. Background: On June 18, 2007, Augusta Utilities Dept. filed an application for pipeline construction. To date, this application has not been approved. Analysis: Condemnation is required in order to acquire the easement. Financial Impact: The necessary costs will be covered by project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 511043410-5411120 J/L 80310151-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 11 Item Item Item Item  Engineering Services Committee Meeting 12/10/2007 1:30 PM Condemnation - Eric V. FItzgerald Department: County Attorney - Steven E. Shepard caption2: Motion to authorize condemnation of Parcel # 065-0-053-01 3912 Murray Street, which is owned by Eric Fitzgerald for 1,750 sq. ft. for a permanent easement and 5,075 sq. ft. of temporary easement. Belair Hills Subdivision Improvment Project. Background: The apriased value of the easement is $1,106.00. Due to not being able to reach the owner, it is not cost effective nor timely to continue negotiations. Analysis: Condemnation is required in order to aquire the easement. Financial Impact: The necessary costs will be covered by project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the GL: 324-04-1110-54.11120 JL: 203824335-54.11120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12  Engineering Services Committee Meeting 12/10/2007 1:30 PM Dickson Encroachment Agreement Department: Augusta Utilities Department caption2: Motion to approve an Encroachment Agreement with Katherine Sanders Dickson. Background: Mrs. Dickson has requested permission to construct a semi- circlular driveway on her 944 Bluebird Road property, a portion of which will be over the Rock Creek Sanitary Sewer Trunk Line. Analysis: In order for Mrs. Dickson to construct said driveway, she, and Augusta, need to enter into an agreement reserving Augusta's rights to the easement and indemnifying Augusta from claims of damage. Mrs. Dickson has agreed to do so. Financial Impact: None Alternatives: Recommendation: Approve the Encroachment Agreement. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Cover Memo Item # 13 Clerk of Commission Cover Memo Item # 13 Attachment number 1 Page 1 of 2 Item # 13 Attachment number 1 Page 2 of 2 Item # 13  Engineering Services Committee Meeting 12/10/2007 1:30 PM Fire Hydrant Protection Project Department: Utilities caption2: Approve funds in the amount of $100,000 to Homeland Securities Products & Services for the retrofitting of fire hydrants with the Davidson Anti-Terrorism Valve (ATV). Background: On May 15, 2007 the Commission approved funds in the amount of $500,000 for the purpose of installing the Davidson ATV into the city’s fire hydrants in order to protect the water supply from outside threats. The agenda item also approved of the creation of two additional positions that would be dedicated to this effort. At the time of the Commission approval the Construction & Maintenance staff of AUD was operating at 80 – 85% of being fully staffed. It was anticipated that this percentage would increase by years end and that the additional two positions would be utilized so as to not burden the remainder of the staff with the fire hydrant installations. However, the staffing condition remains the same and AUD is not in the position to install the ATV devices as needed to remain on schedule to protect all of the systems fire hydrants. With concurrence from the Administrator, AUD, tasked Davidson ATV with the retrofitting of approximately 180 hydrants through the end of this year and a cost of $18,900. This work allowed AUD to stay on schedule with the installation of the ATV into the hydrants. The additional funding currently being requested will allow for the retrofit of 730 hydrants through 2008. This will allow AUD to stay on track with the commitment to retrofit all of the hydrants within six years. Analysis: The additional funding currently being requested will allow for the retrofit of 730 hydrants through 2008. This will allow AUD to stay on track with the commitment to retrofit all of the hydrants within six years. Cover Memo Item # 14 Financial Impact: Funds are available in the AUD Renewal & Extension budget. Alternatives: Do not approve of the additional funds to Homeland Securities Products & Services for the retrofitting of fire hydrants with the ATV. Recommendation: It is recommended to: Approve funds in the amount of $100,000 to Homeland Securities Products & Services for the retrofitting of fire hydrants with the Davidson Anti-Terrorism Valve (ATV). Funds are Available in the Funds are available in the Renewal & Extension Budget: Following 507043410-5425110 / 80700020-5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 14  Engineering Services Committee Meeting 12/10/2007 1:30 PM Ms. Sun Albright Department: Clerk of Commission caption2: Presentation by Ms. Sun Albright regarding the solid waste bill for the house located at 2319 Basswood Drive. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 Attachment number 1 Page 1 of 1 Item # 15  Engineering Services Committee Meeting 12/10/2007 1:30 PM Purchase of an agricultural tractor Department: Solid Waste caption2: Approve the purchase of an agricultural tractor from Burke Truck and Tractor, the lowest responsive bid, in an amount of $77,954. Background: The Solid Waste Department is required to maintain the vegetation on its 1200 acres as a condition within its state approved design and operations plan. The ag tractor utilized by the landfill is used to mow grass, mow/maintain slopes, disc/process soils, scrape roads, seed and fertilize the facility. Our current ag tractor is a 1994 model Ford/New Holland. Analysis: Our current ag tractor is in disrepair and is due to be replaced. It has excessive down time, and is well outside the standard maintenance contracts, meaning we are charged for 100% of all maintenance. Replacing this asset will reduce maintenance costs, as well as allow us additional work time with the asset. Financial Impact: The cost to the solid waste department will be $77,954. We will have to move funds from account 541-10-1110/6011110 to 541-04-4210/5421110. Alternatives: 1. Approve the purchase of an agricultural tractor from Burke Truck and Tractor, the lowest responsive bid, in an amount of $77,954. 2. Do not approve. Recommendation: Option 1 Funds are Available in the We will have to move funds from account 541-10- Following 1110/6011110 to 541-04-4210/5421110. Cover Memo Item # 16 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 16  8 TON CLASS HYDRAULIC EXCAVATOR LANDFILL-AG TRACTOR-BID OPENING NOVEMBER 15 @ 11:00 Bid 07-195 Burke Truck & J & B Tractor Jenkins Tractor Company Tractor Co. Year 2008 2008 2008 Brand Case IH New Holland New Holland Model Puma 155 T6080 T6080 Delivery Bid Price $77,954.00 Bid Incomplete Bid Incomplete Bidder Failed to Complete Bidder Failed to Complete Out Forms in bid Packet Out Forms in bid Packet Attachment number 1 Item # 16 Page 1 of 1  Engineering Services Committee Meeting 12/10/2007 1:30 PM Ratify Change Order to Daily Rate Construction Program for Emergency Line Replacement on New Savannah Rd for $420,000.00 Department: Utilities caption2: Ratify Change Order to Daily Rate Construction Program for Emergency Line Replacement on New Savannah Rd for $420,000.00. Background: During the construction of the Main Interceptor, the water line on was not redesigned, and was in conflict with the new sewer. Because of this, water service to a significant service area would be impacted. The extent of this impact was not immediately clear during design. Because AUD is planning to replace this section of line, it was determined to move ahead with an emergency replacement of the existing line. Blair was selected because of the daily rate program. They were tasked with replacing the 12” line with a 16” line on a daily contracted rate based on the bid of that service. In addition, Blair secured materials at a lesser rate than AUD could procure. This was determined to be an emergency due to the number of residents and businesses affected by the outage. The contractor on the Main Interceptor offered a competitive price approximately 1.5 times this fee. Analysis: This was deemed an emergency line replacement. Procurement was notified because of the emergency nature. Replacing this line saves money in the long run because overlay costs are not spread across two contracts. In addition, service is improved for residents and businesses in South Augusta. Financial Impact: $420,000.00 from account 50704340-5425110/80600040- 5425110 Alternatives: None. Cover Memo Item # 17 Recommendation: Ratify Change Order to Daily Rate Construction Program for Emergency Line Replacement on New Savannah Rd for $420,000.00 Funds are Available in the $420,000.00 from account 50704340-5425110/80600040- Following 5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. 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