Engineering Services Committee Meeting

Engineering Services Committee Committee Room- 1/30/2008- 1:30 PM Meeting ENGINEERING SERVICES 1. Motion to abandon Mulherin Street between Beman and Attachments Druid Park to Paine College. 2. Motion to approve an Option for the purpose of acquiring Attachments easements between CD& F Interest, LLC., Sandhill Development, Inc., Estate of William F. Franke, Jr., H. Allen Strickland, Jr., and Robert R. Warr, as owners, and Augusta, Georgia as optionee, in connection with the 10151-630 Water Main, Phase II Project, for the purchase price of $22,439.00. 054-0-111-00-0 (1818 Barton Chapel Road), 25,419 sq. ft. of permanent utility, access and maintenance easement and 25, sq. ft. of temporary construction easement. 054-3-003-00-0 (1048 Franke Industrial Park), 16,094 sq. ft. of permanent utility, access and maintenance easement and 16,409 sq. ft. of temporary construction easement. 3. Motion to approve an Option for the purpose of acquiring Attachments a Right-of-Way between Gregory P. Rudy and Susan R. Rudy as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.010 acre (456.63 sq. ft.) in fee and (209.97 sq. ft.) of permanent construction and maintenance easement for the following property located at 2807 Brickrun Way for a purchase price of $31,800.00. 4. Presentation by Mr. Arthur Marshall of Custom Attachments Contractors & Association, Inc. regarding a deed/easement at 2413 Budapest Court. (Referred from January 7 Engineering Services)  5. Authorize payment to Atlanta Gas Light Company for Attachments relocation of a 12” high pressure steel gas main in three locations to allow installation of the new Main Interceptor sewer pipe. 6. Approve award of construction in the amount of Attachments $3,558,586.63to Blair Construction Company for the 630 System 36” Phase II water main project. Bid item # 07- 203. 7. Approve award of the contract for Shingle Roof Attachments Replacement for the Health Department Complex on North Leg Road (Buildings F, G, H, & I) to the low bidder, Southern Roofing and Insulating Co., Inc. in the amount of $33,000. 8. Approve award of the contract for replacing the canopy Attachments fabric at the Jessye Norman Amphitheater to the only bidder, Augusta Canvas, in the amount of $22,665. 9. Approve the deeds of dedication, maintenance Attachments agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Twelve-A. 10. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Twelve-B. 11. Motion to authorize condemnation of a portion of Attachments property #139-0-389-00-0 2948 Arrowwood Circle, which is owned by O.Z. and Petra Henry for 1,627 Sq. Feet of Temporary Easement. AUD Project: 50202 Horsepen Sanitary Sewer, Phase 2 Improvement Project. 12. Motion to authorize condemnation of a portion of Attachments Property # 140-0293-00-0 2811 Pepperdine Drive, which is owned by Raymond D. Brigham for 2,393 Sq. Feet for  a Permanent Easement and 1,940 Sq. Feet of Temporary Easement. AUD Project: 50202 Horsepen Sanitary Sewer, Phase 2 Improvement. 13. Motion to authorize RFP for selection of a developer and Attachments approval of a development agreement for design and construction of the TEE Center and approval of Transportation and Tourism Fee Ordinance for Heritage Area Development. 14. Approve Supplemental Agreement Number Four in the Attachments amount of $515,000.00, thereby authorizing the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) for three years to provide project management support via staff augmentation, to be funded from SPLOST Phase V Administration contingency (325-04.1197-6011110). Contingent upon receipt and review of executed documents. 15. Motion to authorize award and execution of a contract Attachments with MC Squared, Inc. to provide soils and materials testing services for the James B. Messerly Water Pollution Control Plant Project (RFQ #07-196) in an amount not to exceed $$371,394.00. 16. Consider a request from the Morris Museum of Art to Attachments place a sign on City owned land at the intersection of Tatnall and Tenth Streets. 17. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Pinehurst, Section One, Phase Two. 18. Ratify Emergency Purchase Order P144815 in the Attachments amount of $57,800.00 to the Menk Company to replace the water lines and related valves supplying domestic and fire protection water to the Municipal Building. 19. Motion to approve a Resolution authorizing Augusta Attachments Richmond County to continue the redevelopment of the lower level of the Augusta Canal and the establishment of a designated area within the lower level of the Augusta Canal for the placement of a memorial to Rev. Dr. Martin Luther King, Jr. (Requested by Mayor Copenhaver) 20. Motion to approve resolution creating street lighting Attachments districts. 21. Authorize the city of Augusta to donate 4 parcels of right Attachments of way that belong to the City that have to be acquired to construct the improvements on the Wrightsboro Road project from Jimmie Dyess Parkway to I-520, ARC project number 323-04-296823309. The Georgia Department of Transportation (GDOT) is funding and acquiring the right of way for this project. www.augustaga.gov  Engineering Services Committee Meeting 1/30/2008 1:30 PM Abandonment of Mulherin Street Department: County Attorney Caption: Motion to abandon Mulherin Street between Beman and Druid Park to Paine College. Background: Mulherin Street begins at Beman Street and ends at Druid Park Avenue as shown on the attached Exhibit A. It runs parallel to and lies between McNally Street and Central Avenue as shown on the attached Exhibit B. Paine College owns the land on both sides of Mulherin Street with athletic fields and a gymnasium on each side, respectively. Paine College desires the abandonment of this property to facilitate the construction of a new Health Education Athletic and Learning Complex. Abandonment of Mulherin Street will allow the new facility to be connected to the rest of the campus without the intrusion of traffic. Analysis: Because a single owner owns all of the adjacent property, there is no concern that abandonment will block egress or access to any property owner. Financial Impact: An appraisal is being performed and the market value assigned by that appraisal will be utilized in the sale of Mulherin Street if abandoned. Alternatives: Either approve or deny the motion to abandon Mulherin Street. Recommendation: Approve the motion to abandon Mulherin Street Funds are Available in the Following Accounts: Cover Memo Item # 1 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 1 Page 1 of 1 Item # 1  Engineering Services Committee Meeting 1/30/2008 1:30 PM Acquisition of Easement AU-CD@F interest, LLC; Sandhill Development, Inc., Estate of William F. Franke, Jr., H. Allen Strickland and Robert R. Warr Department: County Attorney Caption: Motion to approve an Option for the purpose of acquiring easements between CD& F Interest, LLC., Sandhill Development, Inc., Estate of William F. Franke, Jr., H. Allen Strickland, Jr., and Robert R. Warr, as owners, and Augusta, Georgia as optionee, in connection with the 10151-630 Water Main, Phase II Project, for the purchase price of $22,439.00. 054-0-111-00-0 (1818 Barton Chapel Road), 25,419 sq. ft. of permanent utility, access and maintenance easement and 25, sq. ft. of temporary construction easement. 054-3-003-00-0 (1048 Franke Industrial Park), 16,094 sq. ft. of permanent utility, access and maintenance easement and 16,409 sq. ft. of temporary construction easement. Background: The property owners have agreed to convey certain easements to Augusta, Georgia for the 10151-630 water main, Phase II, for the purchase price of $22,439.00 Analysis: The purchase of the referenced easements is necessary for the project. Financial Impact: The costs necessary for this purchase of the referenced easements will be covered under the project budget. Alternatives: Deny the motion to approve the purchase of the referenced easements. Recommendation: Approve the motion to purchase the referenced easements. Funds are Cover Memo Item # 2 Available in the Following G/L 510043410-5411120 J/L 80210151-5411120 Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 1 Page 1 of 1 Item # 2  Engineering Services Committee Meeting 1/30/2008 1:30 PM Acquisition of Right-of-Way and Easement Alexander Drive Project Gregory P. Rudy and Susan R. Rudy Department: County Attorney Caption: Motion to approve an Option for the purpose of acquiring a Right-of-Way between Gregory P. Rudy and Susan R. Rudy as owner, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, for 0.010 acre (456.63 sq. ft.) in fee and (209.97 sq. ft.) of permanent construction and maintenance easement for the following property located at 2807 Brickrun Way for a purchase price of $31,800.00. Background: The property owner has agreed to convey a certain right-of- way and easement to Augusta, Georgia, for the Alexander Drive project. Analysis: The purchase of the referenced property is necessary for the project. Financial Impact: The costs necessary for this purchase will be covered under the project budget. Alternatives: Deny the motion to approve the purchase of the referenced property. Recommendation: Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Administrator. Clerk of Commission Cover Memo Item # 3 Item # 3 Item # 3  Engineering Services Committee Meeting 1/30/2008 1:30 PM Arthur Marshall Department: Caption: Presentation by Mr. Arthur Marshall of Custom Contractors & Association, Inc. regarding a deed/easement at 2413 Budapest Court. (Referred from January 7 Engineering Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 3 Item # 4 Attachment number 1 Page 2 of 3 Item # 4 Attachment number 1 Page 3 of 3 Item # 4  Engineering Services Committee Meeting 1/30/2008 1:30 PM Augusta Utilities Department Project 60115, Main Interceptor Upgrade Replacement Phase I Interference Relocation of Atlanta Gas Light Company 12” gas main Department: Utilities Caption: Authorize payment to Atlanta Gas Light Company for relocation of a 12” high pressure steel gas main in three locations to allow installation of the new Main Interceptor sewer pipe. Background: Main Interceptor Upgrade Replacement Phase I is a previously authorized project consisting of a gravity type sewer pipe installed under New Savannah Road, crossing under Gordon Highway, and continuing along Doug Barnard Parkway to Dan Bowles Road. An existing 12” high pressure steel gas main must be crossed by the Main Interceptor at one location on Doug Barnard Parkway and two locations on New Savannah Road at the same elevation as the existing gas main. Gravity sewer design requires the Main Interceptor pipe to remain at the design elevations; therefore necessitating relocation of the high pressure gas main. Analysis: Approving this authorization will allow the Main Interceptor Upgrade Replacement pipe to be installed in a timely manner avoiding contractor delays. Financial Impact: Funds for this authorization can be charged to the 2004 Series Capital Improvement Program: $245,494.70 funded by account number: 511043420-5425210/801601115- 5425210 Alternatives: No alternatives. Recommendation: We recommend the Commission approve payment of Atlanta Gas Light Company Invoice #0111-JAN in the amount of $245,494.70 Cover Memo Item # 5 Funds are Available in the $245,494.70 from 511043420-5425210/80160115-5425210 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 5  Engineering Services Committee Meeting 1/30/2008 1:30 PM Award construction contract for Augusta Utilities Department bond project 10151 630 System 36” water main phase II project. Department: Utilities Caption: Approve award of construction in the amount of $3,558,586.63to Blair Construction Company for the 630 System 36” Phase II water main project. Bid item # 07-203. Background: The 630 System 36” water main project is located between the Valley Park Subdivision off of Wrightsboro Rd. and parallels the CSX railroad until it ends at the limits of connection to supply the Ft. Gordon efforts in Augusta Richmond County, Georgia. The project will provide an additional water main supply to the western portion of the city’s infrastructure to satisfy the demands of the growth in Augusta as well support the main feed to supply Ft.Gordon. The project entails approximately 14,000 linear feet of 36” water main that will service that portion of the city and increase the existing service feeds that are already under strain of high demands, as well approximately 1,200 linear feet of 8” water main that will service an existing area between Barton Chapel Rd and the CSX Railroad that currently has no access to the city’s water infrastructure. The main will be constructed by connecting to the 36” installed water main pipe extending from the limits of Augusta State University’s University Village and travel a course through the Valley Park Subdivision until reaching the CSX railroad where it then travels cross country past Barton Chapel Rd to connect to a 30” water main. Analysis: Blair Construction Co. submitted an acceptable bid package and was the lowest bidder who was qualified. The staff of the utilities department met with the design engineering firm, Cranston Engineering Group, Inc. for the bid tabulations and it was recommended that the award go to Blair Construction Co. Cover Memo Item # 6 Financial Impact: The bid submitted for this project was $3,558,586.63. These funds are available from the following account: 511043410- 5425110 / 80310151-5425110 Alternatives: 1. Reject all bids, which would delay the project and the construction of the water main and demand relief for the utility infrastructure in the western portion of the city. 2. Award the contract to Blair Construction Co. Recommendation: It is recommended to award the contract to Blair Construction Co. in the amount of $3,558,586.63 Funds are Available in the Funds are available in the following account: 511043410- Following 5425110 / 80310151-5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 1 Item # 6 Attachment number 3 Page 1 of 1 Item # 6 Attachment number 4 Page 1 of 2 Item # 6 Attachment number 4 Page 2 of 2 Item # 6  Engineering Services Committee Meeting 1/30/2008 1:30 PM Award Contract for Shingle Roof Replacement – Health Department Campus on North Leg Department: Public Services - Facilities Management Caption: Approve award of the contract for Shingle Roof Replacement for the Health Department Complex on North Leg Road (Buildings F, G, H, & I) to the low bidder, Southern Roofing and Insulating Co., Inc. in the amount of $33,000. Background: Augusta purchased the Health Department complex on North Leg Road years ago and leases it to the Richmond County Health Department for a nominal fee. As part of the agreement, Augusta agreed to retain responsibility for major maintenance items. These buildings were constructed in 1974 and are in need of roof replacement. Analysis: A Request for Bids (RFB), Bid Item 07-190 was issued for this project. Responses were received from four firms. Southern Roofing and Insulating Company, Inc. was the lowest bidder and is located in Augusta. Financial Impact: The cost of the contract is $33,000.00, to be funded from SPLOST, Phase I, General Ledger Number 272-01-6215, Job Ledger Number 207-27-2005. Alternatives: 1. Approve award of the contract for Shingle Roof Replacement for the Health Department Complex on North Leg Road (Buildings F, G, H, & I) to the low bidder, Southern Roofing and Insulating Co., Inc. in the amount of $33,000. 2. Do not approve the award. Recommendation: #1. Approve award of the contract for Shingle Roof Replacement for the Health Department Complex on North Leg Road (Buildings F, G, H, & I) to the low bidder, Southern Roofing and Insulating Co., Inc. in the amount of $33,000. Cover Memo Item # 7 Funds are The cost of the contract is $33,000.00, to be funded from Available in the SPLOST, Phase I, General Ledger Number 272-01-6215, Job Following Ledger Number 207-27-2005. Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 7  Engineering Services Committee Meeting 1/30/2008 1:30 PM Award Contract to Replace Canopy Fabric at the Jessye Norman Amphitheater Department: Public Services - Facilities Management Caption: Approve award of the contract for replacing the canopy fabric at the Jessye Norman Amphitheater to the only bidder, Augusta Canvas, in the amount of $22,665. Background: The fabric on the Band canopy at the Jessye Norman Amphitheater was installed at the time of initial construction over 15 years ago. This is significantly beyond the reasonable life expectancy of a fabric cover. The rips and tears in the existing canopy are unattractive and have a negative impact on Augusta’s ability to lease this venue for private events. Replacement is warranted and the Augusta Commission approved replacement when they reallocated SPLOST I funds in 2007. Analysis: Request for Bids (Bid Item 07-184) was issued with a bid due date of November 14, 2007. One bid was received, but was deemed noncompliant for lack of signature. The RFB was reissued as RFB 07-184A with bids due December 27, 2007. One bid was received. The project was advertised in accordance with Augusta Procurement guidelines twice, the bidder is qualified and the product meets specifications. Financial Impact: The cost of the contract is $22,665.00, to be funded from SPLOST Phase I, General Ledger Number 272-01-6215, Job Ledger Number 207-27-2002. Alternatives: 1. Approve award of the contract for replacing the canopy fabric at the Jessye Norman Amphitheater to the only bidder, Augusta Canvas, in the amount of $22,665. 2. Do not approve the award. Recommendation: #1. Approve award of the contract for replacing the canopy Cover Memo Item # 8  fabric at the Jessye Norman Amphitheater to the only bidder, Augusta Canvas, in the amount of $22,665. Funds are Available in the Funds are available in SPLOST Phase I - General Ledger Following Number 272-01-6215, Job Ledger Number 207-27-2002. Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 8  Engineering Services Committee Meeting 1/30/2008 1:30 PM Cambridge Section Twelve-A Department: Engineering Department-Abie L. Ladson, P.E. - Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Twelve-A. Background: The final plat was approved by the Commission on September 20, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Section Twelve-A. 2. Do not approve and risk litigation. Cover Memo Item # 9 Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9 Attachment number 2 Page 1 of 1 Item # 9 Attachment number 3 Page 1 of 2 Item # 9 Attachment number 3 Page 2 of 2 Item # 9 Attachment number 4 Page 1 of 2 Item # 9 Attachment number 4 Page 2 of 2 Item # 9 Attachment number 5 Page 1 of 1 Item # 9 Attachment number 6 Page 1 of 4 Item # 9 Attachment number 6 Page 2 of 4 Item # 9 Attachment number 6 Page 3 of 4 Item # 9 Attachment number 6 Page 4 of 4 Item # 9 Attachment number 7 Page 1 of 2 Item # 9 Attachment number 7 Page 2 of 2 Item # 9  Engineering Services Committee Meeting 1/30/2008 1:30 PM Cambridge Section Twelve-B Department: Engineering Department-Abie L. Ladson, P.E., Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Twelve-B. Background: The final plat was approved by the Commission on October 18, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Cambridge Subdivision, Cover Memo Item # 10  Section Twelve-B. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Attachment number 2 Page 1 of 1 Item # 10 Attachment number 3 Page 1 of 2 Item # 10 Attachment number 3 Page 2 of 2 Item # 10 Attachment number 4 Page 1 of 2 Item # 10 Attachment number 4 Page 2 of 2 Item # 10 Attachment number 5 Page 1 of 2 Item # 10 Attachment number 5 Page 2 of 2 Item # 10 Attachment number 6 Page 1 of 4 Item # 10 Attachment number 6 Page 2 of 4 Item # 10 Attachment number 6 Page 3 of 4 Item # 10 Attachment number 6 Page 4 of 4 Item # 10 Attachment number 7 Page 1 of 2 Item # 10 Attachment number 7 Page 2 of 2 Item # 10  Engineering Services Committee Meeting 1/30/2008 1:30 PM Condemnation - O.Z. and Petra Henry Department: County Attorney - Stephen E. Shepard, Attorney Caption: Motion to authorize condemnation of a portion of property #139-0-389-00-0 2948 Arrowwood Circle, which is owned by O.Z. and Petra Henry for 1,627 Sq. Feet of Temporary Easement. AUD Project: 50202 Horsepen Sanitary Sewer, Phase 2 Improvement Project. Background: The appraised value of the easement is $98.00. Mr. Henry is unreachable, it is not timely to continue negotiations. Analysis: Condemnation is required in order to aquire easement. Financial Impact: The necessary costs will be covered by project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve the authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 Page 1 of 1 Item # 11  Engineering Services Committee Meeting 1/30/2008 1:30 PM Condemnation - Raymond D. Brigham Department: County Attorney - Stephen E. Shepard, Attorney Caption: Motion to authorize condemnation of a portion of Property # 140-0293-00-0 2811 Pepperdine Drive, which is owned by Raymond D. Brigham for 2,393 Sq. Feet for a Permanent Easement and 1,940 Sq. Feet of Temporary Easement. AUD Project: 50202 Horsepen Sanitary Sewer, Phase 2 Improvement. Background: The appraised value of the easement is $1,917.00. The owner has not responded regarding this matter and it is not timely to continue negotiations. Analysis: Condemnation is required in order to aquire the easement. Financial Impact: The necessary costs will be covered by project budget. Alternatives: Deny the authorization to condemn. Recommendation: Approve authorization to condemn. Funds are Available in the G/L 510043420-5411120 J/L 80250202-5411120 Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 12 Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12  Engineering Services Committee Meeting 1/30/2008 1:30 PM Development of TEE Center and Approval of Transportation and Tourism Fee Department: Administrator Caption: Motion to authorize RFP for selection of a developer and approval of a development agreement for design and construction of the TEE Center and approval of Transportation and Tourism Fee Ordinance for Heritage Area Development. Background: See caption. Analysis: N/A Financial Impact: N/A Alternatives: Do not approve. Recommendation: Approve the motion to go forward with RFP as well as Transportion and Tourism Fee Ordinance. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. 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Ladson, P.E., Director Caption: Approve Supplemental Agreement Number Four in the amount of $515,000.00, thereby authorizing the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) for three years to provide project management support via staff augmentation, to be funded from SPLOST Phase V Administration contingency (325- 04.1197-6011110). Contingent upon receipt and review of executed documents. Background: Augusta-RichmondCounty (ARC) is responsible for Pre- construction activities on several GDOT projects including St. Sebastian, Windsor Spring Road, Alexander Drive and Wrightsboro Road. These projects are in various stages of development and require efficient and effective interaction and coordination between GDOT, ARC and the respective design consultants. Analysis: On June 7, 2005, the Commission approved the initial agreement with JJG for David Griffith to provide staff support as Project Manager. This agreement has proven to be very effective and beneficial to the Engineering Department. His knowledge of the GDOT processes and understanding of how to request assistance on projects has resulted in saving the Engineering Department millions of dollars. He has also been successful in finding and securing funds for projects after the original funds for these projects had been reallocated to other projects Financial Impact: Adequate funds exist in the SPLOST Phase V administration Contingency account (325-041197-6011110 Contingency) which would be transferred to (325-041197-5211110 Consultant Mgmt) to support this activity. Cover Memo Item # 14 Alternatives: 1. Approve Supplemental Agreement Number Four in the amount of $515,000.00, thereby authorizing the Engineering Department to extend the current agreement with Jordan, Jones & Goulding (JJG) for three years to provide project management support via staff augmentation, to be funded from SPLOST Phase V Administration contingency(325- 04.1197-6011110). Contingent upon receipt and review of executed documents. 2. Deny and acknowledge that ARC managed GDOT projects may experience delays. Recommendation: Approve Alternative Number One. Funds are Available in the 325-04.1197-6011110 Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 14  Attachment number 1 Page 1 of 1 AUGUSTA-RICHMOND COUNTY DEPARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENTAL AGREEMENT Project No. N/A SUPPLEMENTAL AGREEMENT NO. 4 P.O 113792 WHEREAS, We, Jordan, Jones & Goulding, Inc., Consultant, entered into a contract with Augusta-Richmond County on June 7, 2005, for Project Management Support associated with the “Temporary Professional Services Support”, File Reference No. 07-005 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Professional advice and consulting service regarding project management support via staff augmentation. It is agreed that as a result of the above described modification the contract amount is increased by $515,000 from $390,000 to a new total of $905,000. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Jordan, Jones & Goulding, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 200 . RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY JORDAN, JONES & GOULDING, INC. AUGUSTA, GEORGIA Deke S. Copenhaver, Mayor Kenneth L. Anderson, Sr. Vice-President Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: (SA02 – For changes greater than $20,000) Item # 14 April 2005  Engineering Services Committee Meeting 1/30/2008 1:30 PM James B. Messerly WPCP Project – Soils & Materials Testing Contract (RFQ 07-196) Department: Utilities Caption: Motion to authorize award and execution of a contract with MC Squared, Inc. to provide soils and materials testing services for the James B. Messerly Water Pollution Control Plant Project (RFQ #07-196) in an amount not to exceed $$371,394.00. Background: The Utilities Department is overseeing the James B. Messerly Water Pollution Control Plant 2003 Master Plan Implementation Phase 1 Project. One common component on a construction project of this magnitude and complexity is to have a materials testing program to ensure proper materials and installation methods are being used. The Utilities Department is using this standard on all our bond projects. The Procurement Department issued Request for Qualifications Item # 07-196 to procure these services for this project. Responses to the RFQ were received from three (3) firms as listed below: MC Squared, Inc. $371,394.00 CSRA Testing Response rejected due to non-conformance Qore Response rejected due to late submittal Analysis: The firm that submitted the only timely and conforming response to the RFQ is currently engaged in providing the same services for the Highland Avenue Water Treatment Plant Expansion project. We have reviewed their performance with personnel involved in that project and find they are performiong the work well. We have also compared the costs proposed for the Highland Avenue project and for this project. Their cost proposal appears to be in line with current cost with a reasonable adjustment for inflation since the beginning of the Highland Avenue project. The Procurement Deparment has advised us that it would be appropriate to award this contract to the single timely and conforming responder to the RFQ if we are satisfied that they are qualified and if their cost proposal is reasonable. Based Cover Memo Item # 15  on our anaylsis we believe that MC Squared, Inc. is qualified to perform the required work and their cost proposal is reasonable. Financial Impact: Based on the scheduled project duration and the projected number of analyses required the total anticipated cost should not exceed $371,394.00 from account 511043420-5213119 80280130-5213119. Alternatives: 1) Accept the timely and conforming proposal of MC Squared, Inc. 2) Reject the proposal and issue another RFQ for these services (not recommended). Recommendation: We recommend the Commission authorize award and execution of a contract with MC Squared Inc. to provide soils and materials testing services for the James B. Messerly Water Pollution Control Plant Project (RFQ #07-196) in an amount not to exceed $371,394.00. Funds are Available in the 2004 Bond Fund Account 511043420-5213119 80280130- Following 5213119 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 15  Engineering Services Committee Meeting 1/30/2008 1:30 PM Morris Museum sign request Department: Planning Commission Caption: Consider a request from the Morris Museum of Art to place a sign on City owned land at the intersection of Tatnall and Tenth Streets. Background: Applicant wants to place an unlighted 84” high identification sign advertising the MorrisMuseum of Art at this location. Attachment 1 is a diagram of the sign and attachment 2 is a map showing the location. Attachment 3 is a letter of explanation and justification. Attachment 4 is a copy of Section 3-8-12 of the code which requires a permit for erecting any structure on public land. Since the code does not provide guidance on the criteria or the procedure for obtaining such a permit the item has been placed on the Committee agenda. Analysis: The applicant has been sent to the Traffic Engineer for his analysis of the potential impact. Financial Impact: None Alternatives: Approve or deny Recommendation: Dependent on public impact and traffic engineering analysis Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 16 Clerk of Commission Cover Memo Item # 16 Attachment number 1 Page 1 of 5 Item # 16 Attachment number 1 Page 2 of 5 Item # 16 Attachment number 1 Page 3 of 5 Item # 16 Attachment number 1 Page 4 of 5 Item # 16 Attachment number 1 Page 5 of 5 Item # 16  Engineering Services Committee Meeting 1/30/2008 1:30 PM Pinehurst Section One Phase Two Department: Engineering Department-Abie L. Ladson, P.E. - Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Pinehurst, Section One, Phase Two. Background: The final plat was approved by the Commission on August 16, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Pinehurst, Section One, Cover Memo Item # 17  Phase Two. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 17 Attachment number 1 Page 1 of 1 Item # 17 Attachment number 2 Page 1 of 1 Item # 17 Attachment number 3 Page 1 of 2 Item # 17 Attachment number 3 Page 2 of 2 Item # 17 Attachment number 4 Page 1 of 2 Item # 17 Attachment number 4 Page 2 of 2 Item # 17 Attachment number 5 Page 1 of 2 Item # 17 Attachment number 5 Page 2 of 2 Item # 17 Attachment number 6 Page 1 of 4 Item # 17 Attachment number 6 Page 2 of 4 Item # 17 Attachment number 6 Page 3 of 4 Item # 17 Attachment number 6 Page 4 of 4 Item # 17 Attachment number 7 Page 1 of 2 Item # 17 Attachment number 7 Page 2 of 2 Item # 17  Engineering Services Committee Meeting 1/30/2008 1:30 PM Ratify Emergency Purchase Order for Water Line Replacement at the Municipal Building Department: Public Services Caption: Ratify Emergency Purchase Order P144815 in the amount of $57,800.00 to the Menk Company to replace the water lines and related valves supplying domestic and fire protection water to the Municipal Building. Background: In late August, 2007, the 4” copper line supplying water to the Municipal Building ruptured. Employees from Facilities Management, Augusta Utilities and Columbia Mechanical, a contractor, were able to effect temporary repairs that allowed the building to remain in service until permanent repairs could be completed. Immediately following completion of the temporary repairs, Facilities Management prepared a scope of work and solicited pricing from a number of vendors to complete permanent repairs on an emergency basis, pending identification of funds. The nature of the work required that the contractor be licensed for utility work as well as plumbing. Three vendors expressed interest in the work. However, only two submitted pricing. The Menk Company was the lowest price submitted. On December 27th, the temporary measures failed forcing closure of the Municipal Building at 11:00 a.m. Temporary repairs were implemented by Augusta Utilities, and the Administrator authorized staff to proceed with replacement of the aging lines on an emergency basis in accordance with Section 1-10- 50 of the Augusta-Richmond County Code (See Attachment 1). We engaged the services of the contractor that submitted the low price for the scope of work. Analysis: We have no option other than replacement of the lines. Valve replacement is included because the existing valves are 50 years old and no longer seat well enough to fully close. Emergency procedures were followed and the PO was issued to the low bidder. Work is underway now. Cover Memo Item # 18 Financial Impact: The cost is $57,800 to be funded from SPLOST III set aside for the Municipal Building (323-04-6211/52.23111). Alternatives: 1. Ratify Emergency Purchase Order P144815 in the amount of $57,800.00 to the Menk Company to replace the water lines and related valves supplying domestic and fire protection water to the Municipal Building. Recommendation: #1. Ratify Emergency Purchase Order P144815 in the amount of $57,800.00 to the Menk Company to replace the water lines and related valves supplying domestic and fire protection water to the Municipal Building. Funds are Available in the The cost is $57,800 to be funded from SPLOST III set aside Following for the Municipal Building (323-04-6211/52.23111). Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 18  Attachment number 1 Page 1 of 1 Sec. 1-10-50. Emergency procurement selection method. Notwithstanding any other provisions of this chapter, the Procurement Director, Augusta-Richmond County Administrator or constitutional officer may make or authorize others to make emergency procurement of equipment, supplies, services, general construction, or public works type construction services when there exists a threat to public health, welfare, or safety, or where daily operations are affected; provided that such emergency procurement shall be made with such competition as is practicable under the circumstances. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. A written report explaining the determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file, and a copy of same provided the Augusta-Richmond County Commission at their next regular meeting in the case of public works contracts as defined by Georgia State Law or other Augusta-Richmond County purchases when the value of the purchase exceeds ten thousand dollars ($10,000.00). In the event an emergency should arise after office hours or on holidays or weekends which requires immediate action on the part of the using agency involved and where it is not possible or convenient to reach the Procurement Director, constitutional officer, or Administrator, the using agency head is authorized to make purchases. Such purchases shall be well documented, packaged for payment, and forwarded to the Procurement Director within twenty- four (24) hours, if possible, after occurrence. Emergency purchases by the Augusta-Richmond County Commission shall be made as provided in 1975 Ga. Laws p. 4334, as amended. (Ord. No. 6939, § 16, 1-2-07) AUGUSTA-RICHMOND COUNTY CODE, READOPTED 7-10-2007 Item # 18  Engineering Services Committee Meeting 1/30/2008 1:30 PM Resolution for Memorial Area on Augusta Canal Department: Clerk of Commission Caption: Motion to approve a Resolution authorizing Augusta Richmond County to continue the redevelopment of the lower level of the Augusta Canal and the establishment of a designated area within the lower level of the Augusta Canal for the placement of a memorial to Rev. Dr. Martin Luther King, Jr. (Requested by Mayor Copenhaver) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 19 Attachment number 1 Page 1 of 2 Item # 19 Attachment number 1 Page 2 of 2 Item # 19  Engineering Services Committee Meeting 1/30/2008 1:30 PM Street Lighting Resolution1/18/08 Department: Abie L. Ladson, P.E., Director Caption: Motion to approve resolution creating street lighting districts. Background: The Engineering Department has been petitioned by the citizens requesting street lighting in their neighborhood pursuant to a 1971 Commission Resolution authorizing the creating of Street Lighting Districts. The petitioners agree to pay for all costs associated with the installation, ongoing maintenance and energy. Analysis: Currently, street lighting is non-existing in these areas. Street lighting has been an effective measure to increase pedestrian and vehicular safety, assist in crime prevention, and to promote businesses and community pride. Financial Impact: Street Lighting Districts are funded by a self supporting fund. Street Lighting charges vary based on the type lighting requested or required, billable front footage, and light wattage and spacing. Costs for the subject districts follow: 1. 335 Southhampton $0.90/Ft 2. 336 Creek Farms $0.30/Ft 3. 334 Walker Hill $0.90/Ft Alternatives: None Recommendation: Approve Funds are Available in the The petitioners agree to pay for all costs associated with the Following installation, ongoing maintenance and energy Accounts: Cover Memo Item # 20 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 20 Attachment number 1 Page 1 of 12 Item # 20 Attachment number 1 Page 2 of 12 Item # 20 Attachment number 1 Page 3 of 12 Item # 20 Attachment number 1 Page 4 of 12 Item # 20 Attachment number 1 Page 5 of 12 Item # 20 Attachment number 1 Page 6 of 12 Item # 20 Attachment number 1 Page 7 of 12 Item # 20 Attachment number 1 Page 8 of 12 Item # 20 Attachment number 1 Page 9 of 12 Item # 20 Attachment number 1 Page 10 of 12 Item # 20 Attachment number 1 Page 11 of 12 Item # 20 Attachment number 1 Page 12 of 12 Item # 20  Engineering Services Committee Meeting 1/30/2008 1:30 PM Wrightsboro Road Impvts-Donation of Four Parcels Department: Engineering-Abie L. Ladson, P.E., Director Caption: Authorize the city of Augusta to donate 4 parcels of right of way that belong to the City that have to be acquired to construct the improvements on the Wrightsboro Road project from Jimmie Dyess Parkway to I-520, ARC project number 323-04-296823309. The Georgia Department of Transportation (GDOT) is funding and acquiring the right of way for this project. Background: The project to widen and reconstruct Wrightsboro Road from Jimmie Dyess Parkway to I-520 is a GDOT sponsored project in which they are funding the right of way acquisition and the construction. The right of way funds, $8,906,000, were authorized by GDOT on December 21, 2006. The construction estimate is currently $16,100,000, and the construction funds are currently in the GDOTLongRange plan. Wrightsboro Road has temporarily been added to the state route system to allow GDOT to fund and acquire the right of way for this project. Upon completion of the construction of this project, the temporary state route designation will be removed and Wrightsboro Road will revert back to the City. Analysis: The project impacts 4 parcels that belong to the City. GDOT parcel number 55 is located at 3670 Wrightsboro Rd, involves 0.440 acres of right of way and 0.031 acres of permanent easement. The approved appraised value is $15,100.00. GDOT parcel number 100 is located at 3620 Wrightsboro Rd., involves 0.800 acres of right-of-way, 0.229 acres of permanent easement and 0.365 acres that is declared an uneconomic remnant. The approved appraised value is $41,175.00. GDOT parcel number 103 is located at 3620 Wrightsboro Rd, involves 0.830 acres of right of way and 0.233 acres of permanent easement. The approved appraised value is $36,000.00. GDOT parcel number 143 is located at Cover Memo Item # 21  3801 Barnett Crossing and involves 2,606.09 square feet of permanent easement. The approved appraised value is $625.00. The total acreage of the 4 parcels = 2.070 acres of right of way, 0.507 acres of permanent easement and 0.365 acres of an uneconomic remnant. The total approved appraised value of the 4 parcels = $92,900.00. Financial Impact: The approved appraised value of the 4 parcels is $92,900.00. If approval is received for these parcels to be donated to GDOT, then the City would not be compensated this amount. However, GDOT is saving the City $8,906,000 plus the cost to acquire the right of way with city personnel by funding and acquiring the right of way for this project. Alternatives: 1) Authorize the city of Augusta to donate 4 parcels of right of way that belong to the City that have to be acquired to construct the improvements on the Wrightsboro Road project from Jimmie Dyess Parkway to I-520, ARC project number 323-04-296823309. The Georgia Department of Transportation (GDOT) is funding and acquiring the right of way for this project. 2) Do not approve and risk sending the message to GDOT that the City is not appreciative of all that GDOT has done for the City. Recommendation: Approve Alternative Number One. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 21