Engineering Services Committee Meeting

Engineering Services Committee Committee Room- 2/25/2008- 1:15 PM Meeting ENGINEERING SERVICES 1. Approve contract to develop a Master Plan for Pendleton Attachments King Park (PKP) with Davis Design Group of Augusta in the amount of $43,000, with $600 reserved to cover reimbursable expenses, to be funded from Capital Account #272-06-1496. 2. Approve Change Order #4 for Beams Construction, Inc. Attachments in the deductive amount of ($111,439.68) on the Tobacco Road 20 Inch Water Main Project # 10174. 3. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Arcadia, Phase II. 4. Approve request to replace collapsed 60" Corrugated Attachments Metal Pipe (CMP) on Ashley Drive. The deteriorated pipe has caused numerous sink holes creating an area that is unsafe for residents. 5. Approve the deeds of dedication, maintenance Attachments agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Cameron Subdivision, Section II. 6. Motion to approve and accept a Deed of Dedication and Attachments Maintenance Agreement for utilities only in Magnolia Villas Phase 1 & 1B. 7. Presentation by Mr. Donald Ross, Jr. regarding speed Attachments bumps placed on main streets in neighborhoods.  8. Authorize award of bids for Pre-purchased of the Diesel Attachments Engines and the associated equipment (Bid Item #07- 205A) for the Goodrich St. Raw Water Pumping Station Project to the lowest responsive bidder W. W. Williams in the amount of $1,331,370. 9. Authorize award of bid for the Construction Phase-I (Bid Attachments Item #07-214) for the Goodrich St. Raw Water Pumping Station Project to the lowest responsive bidder, Crowder Construction, in the amount of $13,870,000.00. 10. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Granite Hill Subdivision, Section Five. 11. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section One. 12. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Two. 13. Approve Change Order #1 (and final payment) in the Attachments amount of $41,115.46 for the Hephzibah McBean Road Project. This Change Order is due to the unforseen amount of work that was required to restore this roadway and remove any traffic hazards. 14. Discuss/approve maintenance of the following dirt roads: Attachments Corinth Road, Blackberry Road and Scavone Road. (Requested by Commissioner Smith) 15. Motion to approve CSXT-058482 Pipeline Crossing Attachments Agreement. 16. Deny request by Sheraton Hotels for exemption from Attachments commercial development fees charged by Augusta Utilities Department. 17. Approve the deeds of dedication, maintenance Attachments agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Riverstone Subdivision. Note: This dedication applies only to that portion of Riverstone Subdivision located in RichmondCounty. www.augustaga.gov  Engineering Services Committee Meeting 2/25/2008 1:15 PM Approve Contract for Pendleton King Park Master Plan Department: Public Services - Facilities Management Caption: Approve contract to develop a Master Plan for Pendleton King Park (PKP) with Davis Design Group of Augusta in the amount of $43,000, with $600 reserved to cover reimbursable expenses, to be funded from Capital Account #272-06-1496. Background: The PKP Board has been endeavoring for a number of years to develop a Master Plan for future enhancements to the features already existing in the park. The Master Plan involves documenting and assessing existing features, reviewing the goals of Augusta and the PKP Board, and developing a conceptual long range path forward to make that vision a reality. Having a Plan and vision in place will help the Board to pursue grants and private contributions that will supplement Augusta’s financial commitment to the park. Analysis: On December 18, 2007, the Augusta Commission authorized staff to negotiate a contract with Davis Design Group of Augusta to develop the Pendleton King Park Master Plan for an amount not to exceed $43,600. The attached contract establishes the scope of work, deliverables, and costs for any additional services. The contract amount is $43,000, which leaves $600 to cover reimbursable expenses for printing and publication of the Plan. The contract is within the limits set by this previous Commission action. Financial Impact: The contract amount is $43,000, with $600 additional for reimbursable expenses. Funds are available in Capital Account #272-06-1496. Alternatives: 1. Approve contract to develop a Master Plan for Pendleton King Park (PKP) with Davis Design Group of Augusta in the amount of $43,000, with $600 reserved to cover Cover Memo Item # 1  reimbursable expenses, to be funded from Capital Account #272-06-1496. 2. Do not approve contract. Recommendation: #1. Approve contract to develop a Master Plan for Pendleton King Park (PKP) with Davis Design Group of Augusta in the amount of $43,000, with $600 reserved to cover reimbursable expenses, to be funded from Capital Account #272-06-1496. Funds are Available in the Funds are available in Capital Account #272-06- Following 1496/5412110 $43,600 tchoat. Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 1 Item # 1 Item # 1 Item # 1  Engineering Services Committee Meeting 2/25/2008 1:15 PM Approve deductive change order to Tobacco Road 20" Water Main project Department: Caption: Approve Change Order #4 for Beams Construction, Inc. in the deductive amount of ($111,439.68) on the Tobacco Road 20 Inch Water Main Project # 10174. Background: Beams Construction Company, Inc. was awarded a project to install approx. 8,530 lf of 20 inch water main from the elevated storage tank at Tobacco road and Windsor Springs road to the existing 20 inch stub out near the Morgan Road Tank Pump Station. Beams Construction has met all of the contract requirements by successfully installing, testing and performing surface restoration associated with this project. Analysis: Revise to reflect the final quanties and final contract amount have been adjusted to match the final installed quantities and amount Financial Impact: Adjust account 511-04-3410/54-25110/80210174-54-25110 by a deductive amount of $111,439.68. Alternatives: None Recommendation: Recommend approving the deductive change order in the amount of $111,439.68 to the Tobacco Road 20" Water Main project (#10174) awarded to Beam's Construction Company. Funds are Available in the 511-04-3410/54-25110 80210174/54-25110 Following Accounts: Cover Memo Item # 2 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 2  Augusta Utilities Department Bond Issue Projects Tobacco Road 20 inch water main Application and Certification for Payment Log Work Total Application Application Scheduled Previous Work Completed Materials Completed Percent Balance to Period To Number Date Total Value Completed This Period Stored and Stored Complete Finish Retainage Amount Certified 6/25/2003 1 7/10/2007 $1,052,708.95 $0.00 $190,452.70 $0.00 $190,452.70 18.09% $862,256.25 $19,045.27 $171,407.43 7/25/2007 2 8/5/2007 $1,068,098.95 $190,452.70 $341,288.60 $0.00 $531,741.30 49.78% $536,357.65 $53,174.13 $307,159.74 8/25/2007 3 9/5/2007 $1,075,210.95 $531,741.30 $326,142.94 $0.00 $857,884.24 79.79% $217,326.71 $85,788.42 $293,528.65 9/25/2007 4 11/2/2007 $1,091,282.50 $857,884.24 $120,658.54 $0.00 $978,542.77 89.67% $112,739.73 $97,854.28 $108,592.68 10/25/2007 5 Final P/A 1/15/2008 $979,842.82 $979,842.82 $0.00 $0.00 $979,842.82 100.00% $0.00 $0.00 $99,154.33 1/22/2008 C/O # 4 Deduct 1/22/2008 $979,842.82 $979,842.82 $0.00 $0.00 $979,842.82 100.00% $0.00 $0.00 $0.00 Total $979,842.82 Total Attachment number 1 Item # 2 2/21/2008 1 PDFConvert.6265.1.10174 C_O 4 Spreadsheet.xls Page 1 of 4  Augusta Utilities Department Tobacco Road 20 inch water main Change Order # 4 Close Out For Project A B C D E F G H I Previous Work Completed This Period Work Completed Materials Presently Total Completed and Stored (Not in D or Stored to Date Retainage (If Item No. Description of Work Qty Unit Unit Price Scheduled Value No. of Units Value No. of Units Value E) (D+E+F) % Balance to Finish Variable Rate) Item No. Water Main W-1K 2" Diameter PVC Water main 750 lf $9.42 $7,065.00 760 $7,159.20 0 $0.00 $7,159.20 101% -$94.20 $0.00 20" diameter ductile iron water transmission main Class 250, W-2H standard joint pipe 8685 LF $67.18 $583,458.30 7590 $509,896.20 0 $0.00 $509,896.20 87% $73,562.10 $0.00 20" diameter ductile iron water transmission main Class 250, W-3H restrained joint pipe 1380 LF $83.65 $115,437.00 770 $64,410.50 0 $0.00 $64,410.50 56% $51,026.50 $0.00 Jack and Bore 28" diameter steel casing, Minimum wall thickness 0.312, with 20" diameter, restrained joint ductile iron carrier pipe, end W-4 seals, Class 250 included. 75 LF $682.80 $51,210.00 75 $51,210.00 0 $0.00 $51,210.00 100% $0.00 $0.00 Select backfill, GA DOT Type 1, Class I and II (Sand/Clay) - Measured by in- W-5 place volume 150 CY $9.63 $1,444.50 135 $1,300.05 0 $0.00 $1,300.05 90% $144.45 $0.00 Miscellaneous pipe fittings and W-6 connections 3400 LBS $4.00 $13,600.00 4951.1 $19,804.40 0 $0.00 $19,804.40 146% -$6,204.40 $0.00 16" in-line butterfly valve, with hand W-9F wheel open left 1 EA $1,690.00 $1,690.00 1 $1,690.00 0 $0.00 $1,690.00 100% $0.00 $0.00 16" in-line butterfly valve, with W-9K electronic actuator open left 1 EA $6,490.00 $6,490.00 1 $6,490.00 0 $0.00 $6,490.00 100% $0.00 $0.00 20" in-line gate valve, including valve W-10H box, installed complete, open right/left 2 EA $11,235.00 $22,470.00 2 $22,470.00 0 $0.00 $22,470.00 100% $0.00 $0.00 W-18 Tie-in to existing line 2 EA $2,784.00 $5,568.00 2 $5,568.00 0 $0.00 $5,568.00 100% $0.00 $0.00 W-22 Tobacco Road valve pit complete 1 EA $18,520.00 $18,520.00 1 $18,520.00 0 $0.00 $18,520.00 100% $0.00 $0.00 Electrical work at Tobacco Road W-23 water tank site 1 EA $9,600.00 $9,600.00 1 $9,600.00 0 $0.00 $9,600.00 100% $0.00 $0.00 W-24 Control for Tobacco Road tank site 1 EA $16,500.00 $16,500.00 1 $16,500.00 0 $0.00 $16,500.00 100% $0.00 $0.00 Fire hydrant, installed complete with valve, lead pipe, joint restraint, and W-25 blocking 3 EA $3,830.80 $11,492.40 4 $15,323.20 0 $0.00 $15,323.20 133% -$3,830.80 $0.00 PAYMENT STRUCTURES Asphalt overlay, type F, 1 1/2" thick P-1 minimum 1450 SY $6.40 $9,280.00 2448.4 $15,669.76 0 $0.00 $15,669.76 169% -$6,389.76 $0.00 Graded aggregate base, 10 1/2" thick, 7' wide and asphalt patch 2 1/2" thick, including removal of 2 1/2" GAB and placement of bituminous tack P-2 coat 1075 SY $25.00 $26,875.00 172.7 $4,317.50 0 $0.00 $4,317.50 16% $22,557.50 $0.00 P-4 Milling 0 - 2" 770 SY $5.15 $3,965.50 1904 $9,805.60 0 $0.00 $9,805.60 247% -$5,840.10 $0.00 6" thick concrete driveways, replace P-6 in kind, 3000 psi mix 120 SY $46.00 $5,520.00 387.2 $17,811.20 0 $0.00 $17,811.20 323% -$12,291.20 $0.00 2" asphalt pavement driveway P-7 replacement 335 SY $16.65 $5,577.75 520.76 $8,670.65 0 $0.00 $8,670.65 155% -$3,092.90 $0.00 P-9 24" concrete curb and gutter 310 LF $19.00 $5,890.00 731.5 $13,898.50 0 $0.00 $13,898.50 236% -$8,008.50 $0.00 MISCELLANEOUS M-1 Flowable Fill 5 CY $131.10 $655.50 0 $0.00 $0.00 $0.00 0% $655.50 $0.00 M-3 Rock excavation 100 CY $55.00 $5,500.00 0 $0.00 $0.00 $0.00 0% $5,500.00 $0.00 is not limited to the listing continued LS-1 below) 1 LS $124,900.00 $124,900.00 1 $124,900.00 0 $0.00 $124,900.00 100% $0.00 $0.00 $0.00 $1,052,708.95 $945,014.76 $0.00 $0.00 $945,014.76 90% $107,694.19 $0.00 Attachment number 1 Item # 2 2/21/2008 2 of 4 PDFConvert.6265.1.10174 C_O 4 Spreadsheet.xls, ESTIMATE Page 2 of 4  Augusta Utilities Department Tobacco Road 20 inch water main Change Order # 4 Close Out For Project A B C D E F G H I Previous Work Completed This Period Work Completed Materials Presently Total Completed and Stored (Not in D or Stored to Date Retainage (If Item No. Description of Work Qty Unit Unit Price Scheduled Value No. of Units Value No. of Units Value E) (D+E+F) % Balance to Finish Variable Rate) CO #1 $0.00 Jack and Bore 30" diameter SDR 26 PVC casing and install 20" RJP 30 LF $365.25 $10,957.50 30 $10,957.50 0 $0.00 $10,957.50 100% $0.00 $0.00 Install 30" SDR 26 PVC pipe open cut and 20" RJP 70 LF $179.25 $12,547.50 70 $12,547.50 0 $0.00 $12,547.50 100% $0.00 $0.00 Poly wrap for Ductile Iron Pipe 100 LF $2.50 $250.00 0 $0.00 $0.00 $0.00 0% $250.00 $0.00 Deduct of 100 LF of RJP from original contract 100 LF -$83.65 $8,365.00 100 -$8,365.00 0 $0.00 -$8,365.00 100% $0.00 $0.00 Total C/O cost $15,390.00 $15,140.00 $0.00 $15,140.00 98% $250.00 $0.00 Relocate existing pipe and re- Co #2 configure tie in 1 LS $7,112.00 $7,112.00 1 $7,112.00 0 $0.00 $7,112.00 100% $0.00 $0.00 CO # 3 10-1/2 " GABC 1300 SY $14.00 $18,200.00 1180.7 $16,529.80 0 $0.00 $16,529.80 91% $1,670.20 $1,652.98 4" Asphalt Binder Course 1300 SY $15.30 $19,890.00 1180.7 $18,064.71 0 $0.00 $18,064.71 91% $1,825.29 $1,806.47 Removal of 975 SY from P-2 -975 SY $25.00 $24,375.00 -975 -$24,375.00 0 $0.00 -$24,375.00 100% $0.00 -$2,437.50 Total C/O cost $13,715.00 $10,219.51 $0.00 $10,219.51 75% $3,495.49 $1,021.95 CO # 4 Labor, equipment & materials 1 LS $2,356.55 $2,356.55 1 $2,356.55 0 $0.00 $2,356.55 100% $0.00 $0.00 Deductive change order intended to zero out over runs and unused quantities 1 LS -$111,439.68 $111,439.68 1 -$111,439.68 0 $0.00 -$111,439.68 100% $0.00 $0.00 Subtotal - Change Orders -$72,866.13 $34,828.06 $0.00 $0.00 C/O Total $34,828.06 $3,745.49 $0.00 GRAND TOTAL $979,842.82 $979,842.82 $0.00 $0.00 $979,842.82 100% $0.00 $0.00 Attachment number 1 Item # 2 2/21/2008 3 of 4 PDFConvert.6265.1.10174 C_O 4 Spreadsheet.xls, ESTIMATE Page 3 of 4  Attachment number 1 Page 4 of 4 Augusta Utilities Department Tobacco Road 20 inch water main Payment Application and Certificate Change Order # 4 Close Out For Project 1. Original Contract Sum $1,052,708.95 2. Previous Contract Modifications $36,217.00 2a. Additions $0.00 2b. Deductions $0.00 3. Current Contract Modifications $0.00 3a. Additions $0.00 3b. Deductions $0.00 4. Net Change by Contract Modifications $36,217.00 5. Revised Contract Amount $1,088,925.95 6. Total Value of Work To Date $979,842.82 7. Percent Project Complete 89.983% 8. Total Materials on Hand $0.00 9. Subtotal - Work Completed and Stored $979,842.82 10. Total Retainage (10%) $0.00 11. Total Earned to Date, Less Retainage $979,842.82 12. Less Previous Certificates for Payment $979,842.82 13. Current Payment Due $0.00 2/21/2008 Item # 2 PDFConvert.6265.1.10174 C_O 4 Spreadsheet.xls, CERTIFICATE 4  Engineering Services Committee Meeting 2/25/2008 1:15 PM Arcadia Phase II Department: Engineering Department-Abie L. Ladson, P.E., Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Arcadia, Phase II. Background: The final plat was approved by the Commission on August 16, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Arcadia Subdivision, Phase II. 2. Do not approve and risk litigation. Cover Memo Item # 3 Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 Attachment number 3 Page 1 of 3 Item # 3 Attachment number 3 Page 2 of 3 Item # 3 Attachment number 3 Page 3 of 3 Item # 3 Attachment number 4 Page 1 of 2 Item # 3 Attachment number 4 Page 2 of 2 Item # 3 Attachment number 5 Page 1 of 3 Item # 3 Attachment number 5 Page 2 of 3 Item # 3 Attachment number 5 Page 3 of 3 Item # 3 Attachment number 6 Page 1 of 3 Item # 3 Attachment number 6 Page 2 of 3 Item # 3 Attachment number 6 Page 3 of 3 Item # 3 Attachment number 7 Page 1 of 2 Item # 3 Attachment number 7 Page 2 of 2 Item # 3  Engineering Services Committee Meeting 2/25/2008 1:15 PM Ashley Drive Storm Drainage Replacement Department: Public Services Department-Maintenance Division Caption: Approve request to replace collapsed 60" Corrugated Metal Pipe (CMP) on Ashley Drive. The deteriorated pipe has caused numerous sink holes creating an area that is unsafe for residents. Background: This CMP has been exhibiting signs of deterioration for nearly two years. Numerous repairs have been completed in an effort to control stormwater runoff. Although the repairs have been successful, with the degree in which this pipe has deteriorated, replacement is our only option. Analysis: The pipe is 60 inches in diameter, covers a span of 200 feet and is approximately 9 feet deep. The pipe crosses several properties and affects two driveways. Financial Impact: The project cost will be approximatley $163,000.00 Alternatives: 1. Approve request to replace collapsed 60" Corrugated Metal Pipe (CMP) on Ashley Drive. The deteriorated pipe has caused numerous sink holes creating an area that is unsafe for residents. 2. Don't replace failed pipe. Recommendation: #1. Approve request to replace collapsed 60" Corrugated Metal Pipe (CMP) on Ashley Drive. The deteriorated pipe has caused numerous sink holes creating an area that is unsafe for residents. Funds are Available in the Funds are available in Account GL #324.04-1110/JL 201.82- Following 4021. Accounts: Cover Memo Item # 4 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 4  Engineering Services Committee Meeting 2/25/2008 1:15 PM Cameron Section II Dedication Department: Engineering Department-Abie L. Ladson, Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering and Augusta Utilities Departments for Cameron Subdivision, Section II. Background: The final plat was approved by the Commission on April 19, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting this road, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolution submitted by the Engineering, and Augusta Utilities Departments for Cameron Subdivision, Section II. 2. Do not approve and risk litigation. Cover Memo Item # 5 Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 2 Item # 5 Attachment number 3 Page 2 of 2 Item # 5 Attachment number 4 Page 1 of 2 Item # 5 Attachment number 4 Page 2 of 2 Item # 5 Attachment number 5 Page 1 of 1 Item # 5 Attachment number 6 Page 1 of 4 Item # 5 Attachment number 6 Page 2 of 4 Item # 5 Attachment number 6 Page 3 of 4 Item # 5 Attachment number 6 Page 4 of 4 Item # 5 Attachment number 7 Page 1 of 2 Item # 5 Attachment number 7 Page 2 of 2 Item # 5  Engineering Services Committee Meeting 2/25/2008 1:15 PM Deed of Dedication for Utilities - Magnolia Villas Phase 1 & 1B Department: Augusta Utilities Department Caption: Motion to approve and accept a Deed of Dedication and Maintenance Agreement for utilities only in Magnolia Villas Phase 1 & 1B. Background: Malane Properties, LLC, developed Magnolia Villas, Phase 1 & 1B, and wish to dedicate the utilities to Augusta. Analysis: Financial Impact: None Alternatives: Recommendation: Approve and accept the Deed of Dedication and Maintenance Agreement for the utilities in Magnolia Villas, Phase 1 and 1B. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 6 Cover Memo Item # 6 Attachment number 1 Page 1 of 5 Item # 6 Attachment number 1 Page 2 of 5 Item # 6 Attachment number 1 Page 3 of 5 Item # 6 Attachment number 1 Page 4 of 5 Item # 6 Attachment number 1 Page 5 of 5 Item # 6 Attachment number 2 Page 1 of 1 Item # 6  Engineering Services Committee Meeting 2/25/2008 1:15 PM Donald Ross Jr. Department: Clerk of Commission Caption: Presentation by Mr. Donald Ross, Jr. regarding speed bumps placed on main streets in neighborhoods. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7  Engineering Services Committee Meeting 2/25/2008 1:15 PM Goodrich St. Raw Water Pumping Station Department: Utilities Caption: Authorize award of bids for Pre-purchased of the Diesel Engines and the associated equipment (Bid Item #07-205A) for the Goodrich St. Raw Water Pumping Station Project to the lowest responsive bidder W. W. Williams in the amount of $1,331,370. Background: The Augusta Utilities Department has been planning the addition of two large diesel driven pumps and one electric pump at the Raw Water Pumping Station on Goodrich St. These diesel and electric pumps will have the capability of pumping raw water from either the AugustaCanal or the Savannah River. The Utilities Department had the bid packages prepared and the Procurement Department handled the purchasing through the standard bidding process. Equipment specification bid packages were advertised and bids were accepted from all qualified manufactures. The intent of this pre-purchase method was to take advantage of the City’s sales tax exempt status. Analysis: The Purchasing Department recently received bids on the equipment packages. The Utilities Department, Procurement Department, and Consulting Engineer have reviewed the information submitted and recommend the lowest responsive bidder. Listed below is the lowest responsive bidder as determined by the Utilities and Procurement Departments. 1.W.W.Williams $1,331,370.00 Financial Impact: Funds for the project are included in the 2002 Bond Issue, under account number 510043410-5425110/80110250- 5425110. Alternatives: No alternatives are recommended. Cover Memo Item # 8 Recommendation: We recommend the Commission authorize award of bids for Pre-purchased of the Diesel Engines and associated equipment for the Goodrich St. Raw Water Pumping Station Project to the lowest responsive bidder, W. W. Williams in the amount of $1,331,370.00 Funds are Available in the 510043410-5425110/80110250-5425110. Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 8  Attachment number 1 Page 1 of 1 435 Telfair Street Joseph J. Tankersley, P. E. Augusta, Georgia 30901-2494 Municipal Engineering Jorge E. Jiménez, P. E. Water Plants – Distribution Systems Charles D. Drown, P. E. Wastewater Plants – Collection Systems Stacey W. Gordon, P. E. Investigations – Planning Studies John R. Armstrong, P. E., Retired Recreational Facilities Ted W. Ellis, P. E., Retired Industrial Parks – Land Development Industrial – Medical – Commercial Facilities Founded 1946 (706) 724-5627 – Fax (706) 724-5789 Civil – Structural – Mechanical Electrical – Instrumentation February 15, 2008 Mr. N. Max Hicks, P.E., Director Augusta-Richmond Co. Utilities Dept. 360 Bay Street., Suite 180 Augusta, GA 30901 RE: Goodrich St RWPS Engines Bid Item #07-205A Dear Mr. Hicks: We have reviewed the bids for the referenced project received by the Procurement Department on February 15, 2008. We recommend the project be awarded to the low bidder, WW Williams of Ackworth, Ga. in the amount of $1,331,370. We have reviewed the Vendor’s comments and exceptions and we find no problem with any of them. If you have any questions in this regard, please let us know. We recommend that upon approval by the Engineering Committee, the Department secure approval to accept the quotation prior to February 20 to insure delivery by the date Augusta has established as required for completion of the project. If you have any questions in this regard, please let us know. Sincerely yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jiménez, P. E. Principal JEJ:st cc: Mr. Jim Rush, CH2M Hill Geri Sams, Purchasing Dept. Item # 8 Attachment number 2 Page 1 of 1 Item # 8 Attachment number 3 Page 1 of 2 Item # 8 Attachment number 3 Page 2 of 2 Item # 8 Attachment number 4 Page 1 of 3 Item # 8 Attachment number 4 Page 2 of 3 Item # 8 Attachment number 4 Page 3 of 3 Item # 8 Attachment number 5 Page 1 of 1 Item # 8 Attachment number 6 Page 1 of 1 Item # 8  Engineering Services Committee Meeting 2/25/2008 1:15 PM Goodrich St. Raw Water Pumping Station Department: Utilities Caption: Authorize award of bid for the Construction Phase-I (Bid Item #07-214) for the Goodrich St. Raw Water Pumping Station Project to the lowest responsive bidder, Crowder Construction, in the amount of $13,870,000.00. Background: The Augusta Utilities Department has been planning the addition of two large diesel driven pumps and one electric pump at the Raw Water Pumping Station on Goodrich St. These diesel and electric pumps will have the capability of pumping raw water from either the AugustaCanal or the Savannah River. The Utilities Department had construction plans and specifications prepared and the Procurement Department handled the procurement through the standard bidding process. Construction plans and specification bid packages were advertised and bids were accepted from all qualified bidders. Analysis: The Procurement Department recently received bids on the Construction Phase-I (Bid Item #07-214). The Utilities Department, Procurement Department, and Consulting Engineer have reviewed the information submitted and recommend the lowest responsive bidder. Listed below is the tabulation of the bids received. 1. Crowder Construction $ 13,870,000.00 2. Brassfield and Gorrie $ 14,722,000.00 3. W. L. Hailey $ 21,837,301.00 Financial Impact: Funds for the project are included in the 2002 Bond Issue, under account number 510043410-5425110/80110250- 5425110. Alternatives: No alternatives are recommended. Cover Memo Item # 9 Recommendation: We recommend the Commission authorize the award of the bid for the Construction Phase - I for the Goodrich St. Raw Water Pumping Station Project to the lowest responsive bidder, Crowder Construction in the amount of $13,870,000.00 Funds are Available in the 510043410-5425110/80110250-5425110 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 9  PREPARED BY 435 TELFAIR ST. BID TABULATION AUGUSTA, GEORGIA PHONE (706)724-5627 E N G I N E E R S BOND PROJECT NO. 10250 GOODRICH STREET RWPS IMPROVEMENTS CONTRACT 1 ZIMMERMAN, EVANS AND LEOPOLD, INC. DIESEL PUMPS 6, 7, AND 8 Crowder Construction Brasfield & Gorrie W. L. Hailey AUGUSTA RICHMOND COUNTY Bids Received: February 18, 2008 at 11:00 AM - Project 0302:01 Apex, NC Greenwood, SC Nashville, TN Item Description Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount 1 Construction of Building Concrete, Masonry, and Brick 1 LS $ 1,000,000.00 $ 1,000,000.00 $ 3,022,000.00 $ 3,022,000.00 $ 4,013,300.00 $ 4,013,300.00 2 All Roof 1 LS $ 170,000.00 $ 170,000.00 $ 130,000.00 $ 130,000.00 $ 375,000.00 $ 375,000.00 3 Building Electrical 1 LS $ 1,218,000.00 $ 1,218,000.00 $ 220,000.00 $ 220,000.00 $ 1,389,000.00 $ 1,389,000.00 4 Building Mechanical Other than Mechanical Integrator Shared work 1 LS $ 1,110,000.00 $ 1,110,000.00 $ 940,000.00 $ 940,000.00 $ 3,178,000.00 $ 3,178,000.00 5 Building Apurtnances, Cranes, Doors, Windows, Steps, Etc. 1 LS $ 450,000.00 $ 450,000.00 $ 275,000.00 $ 275,000.00 $ 464,000.00 $ 464,000.00 6 All other work required for complete operational building 1 LS $ 240,000.00 $ 240,000.00 $ 1,025,000.00 $ 1,025,000.00 $ 1.00 $ 1.00 7 All Yard Electrical 1 LS $ 280,000.00 $ 280,000.00 $ 510,000.00 $ 510,000.00 $ 539,000.00 $ 539,000.00 8 All East Yard Concrete and Massonry 1 LS $ 550,000.00 $ 550,000.00 $ 680,000.00 $ 680,000.00 $ 610,000.00 $ 610,000.00 9 South Valve Box, East Side, Complete 1 LS $ 450,000.00 $ 450,000.00 $ 910,000.00 $ 910,000.00 $ 470,000.00 $ 470,000.00 10 North Valve Box, East Side, Complete 1 LS $ 450,000.00 $ 450,000.00 $ 830,000.00 $ 830,000.00 $ 404,000.00 $ 404,000.00 11 All Work Associated with Canal Intakes for future Unites 9 and 10 1 LS $ 500,000.00 $ 500,000.00 $ 930,000.00 $ 930,000.00 $ 1,750,000.00 $ 1,750,000.00 12 All drainage Structures, Boxes 1 LS $ 90,000.00 $ 90,000.00 $ 25,000.00 $ 25,000.00 $ 54,000.00 $ 54,000.00 13 All East Yard Piping 1 LS $ 750,000.00 $ 750,000.00 $ 400,000.00 $ 400,000.00 $ 660,000.00 $ 660,000.00 14 South Crossing of Augusta Canal 1 LS $ 375,000.00 $ 375,000.00 $ 525,000.00 $ 525,000.00 $ 805,000.00 $ 805,000.00 15 North Crossing of Augusta Canal 1 LS $ 375,000.00 $ 375,000.00 $ 510,000.00 $ 510,000.00 $ 805,000.00 $ 805,000.00 16 All Work on the West Yard Except Valve Boxes 1 LS $ 1,800,000.00 $ 1,800,000.00 $ 1,300,000.00 $ 1,300,000.00 $ 1,100,000.00 $ 1,100,000.00 17 All Valve Boxes on the West Yard 1 LS $ 350,000.00 $ 350,000.00 $ 70,000.00 $ 70,000.00 $ 305,000.00 $ 305,000.00 18 All Clearing and Grubbing East and West Yard 1 LS $ 50,000.00 $ 50,000.00 $ 95,000.00 $ 95,000.00 $ 25,000.00 $ 25,000.00 19 All Earth Excavation, East and West Yard 1 LS $ 1,150,000.00 $ 1,150,000.00 $ 1,100,000.00 $ 1,100,000.00 $ 2,600,000.00 $ 2,600,000.00 20 All Earth Core Material, In Place 1 LS $ 250,000.00 $ 250,000.00 $ - $ 200,000.00 $ 200,000.00 21 Mobilization, Bonds, Insurance 1 LS $ 600,000.00 $ 600,000.00 $ 800,000.00 $ 800,000.00 $ 1,000,000.00 $ 1,000,000.00 22 De-Moblization (must be 1/3 of Item 18) 1 LS $ 200,000.00 $ 200,000.00 $ 260,000.00 $ 260,000.00 $ 334,000.00 $ 334,000.00 23 Operational Costs for 3 months 1 LS $ 12,000.00 $ 12,000.00 $ - $ - $ 225,000.00 $ 225,000.00 24 All Else to Complete 1 LS $ 1,360,000.00 $ 1,360,000.00 $ - $ - $ 12,000.00 $ 12,000.00 25 Mechanical Integrator Services 1 LS $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 10,000.00 $ 330,000.00 $ 330,000.00 26 Incentive for early completion of Milestone 1, 30 Days 30 Days $ 1,000.00 $ 30,000.00 $ 1,000.00 $ 30,000.00 $ 1,000.00 $ 30,000.00 27 Replacement of Unsuitable Material in place, 5,000 CY 5000 CY $ 11.00 $ 55,000.00 $ 25.00 $ 125,000.00 $ 32.00 $ 160,000.00 $ - TOTAL BASE BID $ 13,870,000.00 . $ 14,722,000.00 $ 21,837,301.00 OTHER BIDDERS I, JORGE E. JIMENEZ, P. E., CERTIFY THAT THIS TABULATION IS A TRUE AND CORRECT COPY OF ALL BIDS RECEIVED ON FEBRUARY 18, 2008 FOR AUGUSTA RICHMOND COUNTY. 0302-01 Const Contract BID TAB.xls Item # 9 Page 1  Attachment number 2 Page 1 of 1 435 Telfair Street Joseph J. Tankersley, P. E. Augusta, Georgia 30901-2494 Municipal Engineering Jorge E. Jiménez, P. E. Water Plants – Distribution Systems Charles D. Drown, P. E. Wastewater Plants – Collection Systems Stacey W. Gordon, P. E. Investigations – Planning Studies John R. Armstrong, P. E., Retired Recreational Facilities Ted W. Ellis, P. E., Retired Industrial Parks – Land Development Industrial – Medical – Commercial Facilities Founded 1946 (706) 724-5627 – Fax (706) 724-5789 Civil – Structural – Mechanical Electrical – Instrumentation February 18, 2008 Mr. N. Max Hicks, P.E., Director Augusta-Richmond Co. Utilities Dept. 360 Bay Street., Suite 180 Augusta, GA 30901 RE: Goodrich St RWPS Phase I construction Bid Item #07-214 Dear Mr. Hicks: We have reviewed the bids for the referenced project received by the Procurement Department on February 18, 2008. Attached, please find the certified bid tabulation. We recommend the project be awarded to the low bidder, Crowder Construction Co. of Apex, N. C. in the amount of $13,870,000. If you have any questions in this regard, please let us know. Sincerely yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jiménez, P. E. Principal JEJ:st cc: Mr. Jim Rush, CH2M Hill Geri Sams, Purchasing Dept. Item # 9 Attachment number 3 Page 1 of 1 Item # 9 Attachment number 4 Page 1 of 1 Item # 9  Engineering Services Committee Meeting 2/25/2008 1:15 PM Granite Hill Section Five Dedication Department: Engineering Department-Abie L. Ladson, P.E., Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Granite Hill Subdivision, Section Five. Background: The final plat was approved by the Commission on June 19, 2007 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. Portions of this subdivision lie within the jurisdiction boundaries of the Corps of Engineers wetlands, which are noted on the final plat. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Cover Memo Item # 10  Augusta Utilities Departments for Granite Hill, Section Five. 2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Attachment number 2 Page 1 of 1 Item # 10 Attachment number 3 Page 1 of 2 Item # 10 Attachment number 3 Page 2 of 2 Item # 10 Attachment number 4 Page 1 of 2 Item # 10 Attachment number 4 Page 2 of 2 Item # 10 Attachment number 5 Page 1 of 2 Item # 10 Attachment number 5 Page 2 of 2 Item # 10 Attachment number 6 Page 1 of 4 Item # 10 Attachment number 6 Page 2 of 4 Item # 10 Attachment number 6 Page 3 of 4 Item # 10 Attachment number 6 Page 4 of 4 Item # 10 Attachment number 7 Page 1 of 2 Item # 10 Attachment number 7 Page 2 of 2 Item # 10  Engineering Services Committee Meeting 2/25/2008 1:15 PM Granite Hill Section One Dedication Department: Engineering Department-Abie L. Ladson, P.E., Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section One. Background: The final plat was approved by the Commission on December 21, 2004 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Granite Hill, Section One. Cover Memo Item # 11  2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 Page 1 of 1 Item # 11 Attachment number 2 Page 1 of 1 Item # 11 Attachment number 3 Page 1 of 2 Item # 11 Attachment number 3 Page 2 of 2 Item # 11 Attachment number 4 Page 1 of 2 Item # 11 Attachment number 4 Page 2 of 2 Item # 11 Attachment number 5 Page 1 of 2 Item # 11 Attachment number 5 Page 2 of 2 Item # 11 Attachment number 6 Page 1 of 4 Item # 11 Attachment number 6 Page 2 of 4 Item # 11 Attachment number 6 Page 3 of 4 Item # 11 Attachment number 6 Page 4 of 4 Item # 11 Attachment number 7 Page 1 of 2 Item # 11 Attachment number 7 Page 2 of 2 Item # 11  Engineering Services Committee Meeting 2/25/2008 1:15 PM Granite Hill Section Two Dedication Department: Engineering Department-Abie L. Ladson, Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill Subdivision, Section Two. Background: The final plat was approved by the Commission on May 16, 2006 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Granite Hill, Section Two. Cover Memo Item # 12  2. Do not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 Page 1 of 1 Item # 12 Attachment number 2 Page 1 of 1 Item # 12 Attachment number 3 Page 1 of 2 Item # 12 Attachment number 3 Page 2 of 2 Item # 12 Attachment number 4 Page 1 of 2 Item # 12 Attachment number 4 Page 2 of 2 Item # 12 Attachment number 5 Page 1 of 4 Item # 12 Attachment number 5 Page 2 of 4 Item # 12 Attachment number 5 Page 3 of 4 Item # 12 Attachment number 5 Page 4 of 4 Item # 12 Attachment number 6 Page 1 of 4 Item # 12 Attachment number 6 Page 2 of 4 Item # 12 Attachment number 6 Page 3 of 4 Item # 12 Attachment number 6 Page 4 of 4 Item # 12 Attachment number 7 Page 1 of 2 Item # 12 Attachment number 7 Page 2 of 2 Item # 12  Engineering Services Committee Meeting 2/25/2008 1:15 PM Hephzibah McBean Road Project Department: Public Services Department - Maintenance Division Caption: Approve Change Order #1 (and final payment) in the amount of $41,115.46 for the Hephzibah McBean Road Project. This Change Order is due to the unforseen amount of work that was required to restore this roadway and remove any traffic hazards. Background: Hephzibah McBean Road had deteriorated significantly to the point of creating safety hazards for motorists. In many areas of the roadway it required far more leveling than originally estimated. The original estimate did not include this additional leveling nor the additional asphaltic materials to connect the existing driveways with the newly resurfaced roadway. Analysis: The original estimate was created using the standard formula however, the formula did not take into consideration the amount of leveling that needed to take place to restore this road. Financial Impact: Funds are available in SPLOST,Phase IV, GL 324- 04.1110/JL 201-82.4044 Alternatives: 1. Approve Change Order #1 (and final payment) in the amount of $41,115.46 for the Hephzibah McBean Road Project. This Change Order is due to the unforseen amount of work that was required to restore this roadway and remove any traffic hazards. 2. Do not approve Recommendation: #1. Approve Change Order #1 (and final payment) in the amount of $41,115.46 for the Hephzibah McBean Road Project. This Change Order is due to the unforseen amount of work that was required to restore this roadway and remove Cover Memo Item # 13  any traffic hazards. Funds are Available in the Funds are available in SPLOST, Phase IV GL 324- Following 04.1110/JL 201-82.4044 Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 13  Engineering Services Committee Meeting 2/25/2008 1:15 PM Maintenance of Dirt Roads Department: Clerk of Commission Caption: Discuss/approve maintenance of the following dirt roads: Corinth Road, Blackberry Road and Scavone Road. (Requested by Commissioner Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14  Engineering Services Committee Meeting 2/25/2008 1:15 PM Powell Road CSX-058482 Pipeliine Crossing Agreement Department: Augusta Utilities Department Caption: Motion to approve CSXT-058482 Pipeline Crossing Agreement. Background: The Augusta Utilities Department will be constructing a waterline in the Powell Road vicinity. The path of the waterline goes under a CSX track. Analysis: An agreement is needed, with CSX, to be able to construct the waterline under the railroad track. CSX-058482 is such agreement. Financial Impact: $500 one time fee and $375 Railroad Protective Liability Fee. Total = $875 Alternatives: Recommendation: Approve motion to approve CSXT-058482 Pipeline Crossing Agreement. Funds are Available in the G/L 510043410-5411120 J/L 80210166-5411120 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Cover Memo Item # 15 Clerk of Commission Cover Memo Item # 15  Engineering Services Committee Meeting 2/25/2008 1:15 PM Request for Exemption from Commercial Development Fees to Augusta Utilities Department: Caption: Deny request by Sheraton Hotels for exemption from commercial development fees charged by Augusta Utilities Department. Background: The customer at 3015 Washington Road has demolished the former Holiday Inn and replaced it with a Sheraton Hotel. Augusta Utilities Department (AUD) has had the policy in the former County and since consolidation to charge new developments for motels and apartments a commercial development fee to help defray the costs of infrastructure changes that are required when customers such as these are developed or expanded. The rate for this fee is $250 per unit and has been charged uniformly to all new or rebuilt developments since consolidation. As more and more units are added to these high growth areas, AUD is required to add or increase the number and size of water and sewer lines. The customer was required to pay the Commercial Development Fee for all new units that were built, which was a total of 152 rooms at $38,000.00. The customer complained, feeling that they should not have to pay this fee since some of the units were replacing old ones and did not increase the number of units required to service. The former City did not charge a Commercial Development Fee prior to consolidation. Analysis: AUD researched the history of the location in question and found that there was not a Commercial Development Fee in place when the original hotel was built (1979.) Furthermore, the original builder is not the current owner. The original owner did pay a “Uniform Sewer Surcharge” of $7,652 which was not assessed, as far as we can tell, based on the number of units. Unfortunately, none of the current staff has the longevity in a position of authority to know the particulars of this fee. AUD feels that the policy for Commercial Development Fees is not intended to be a one- Cover Memo Item # 16  time charge for a location but rather a fee to help defray the costs of growth equally to all developers, regardless of previous ownership or previous payment of fees, and any deviation from this policy would give an unfair advantage to a developer who buys an existing premise versus one who builds from the ground up and therefore should be applied uniformly. After discussing the situation with the customer, AUD felt that, in the name of development, a compromise could be recommended and offered to give the current owner a credit for prior fees paid, even though the fees were not necessarily the same fee. AUD offered to give the customer a credit of $7,652 to be applied to the Commercial Development Fee. The customer did not accept the compromise and asked to be given an opportunity to address the Commission, which was approved by the administrator. Financial Impact: Exemption from the entire Commercial Development Fee would result in lost revenue of $38,000.00 to AUD. The compromised recommendation would result in reduced revenue to AUD of $7,652.00. Alternatives: 1) Approve a credit on the Commercial Development Fee of $7,652 for prior fees paid resulting in a net charge of $30,348.00. 2) Give customer an exemption from Commercial Development Fees for an amount equal to $250 times the number of units that existed in the previous hotel. 3) Deny the customer’s request and require full payment of the assessed Commercial Development Fee of $38,000.00. Recommendation: We recommend the Commission deny the request by Sheraton Hotels for an exemption from Commercial Development Fees charged by AUD and instead offer a credit of $7,652 to be applied to reduce the Commercial Development Fees at 3015 Washington Road to $30,348.00. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 16 Procurement. Administrator. Clerk of Commission Cover Memo Item # 16  Engineering Services Committee Meeting 2/25/2008 1:15 PM Riverstone Subdivision Department: Engineering Department-Abie L. Ladson, P.E., Director Caption: Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Riverstone Subdivision. Note: This dedication applies only to that portion of Riverstone Subdivision located in RichmondCounty. Background: The final plat was approved by the Commission on July 18, 2006 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed and maintenance agreement of same. Analysis: This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact: By accepting these roads, water and sanitary sewer installations into the County system and after the 18-month maintenance warranty by the developer/contractor has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. Alternatives: 1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Riverstone Subdivision. Note: This dedication applies only to that portion of Riverstone Subdivision located in Richmond County. 2. Do Cover Memo Item # 17  not approve and risk litigation. Recommendation: Approve Alternative Number One. Funds are Available in the Not required at this time. Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 17 Attachment number 1 Page 1 of 1 Item # 17 Attachment number 2 Page 1 of 1 Item # 17 Attachment number 3 Page 1 of 2 Item # 17 Attachment number 3 Page 2 of 2 Item # 17 Attachment number 4 Page 1 of 2 Item # 17 Attachment number 4 Page 2 of 2 Item # 17 Attachment number 5 Page 1 of 2 Item # 17 Attachment number 5 Page 2 of 2 Item # 17 Attachment number 6 Page 1 of 6 Item # 17 Attachment number 6 Page 2 of 6 Item # 17 Attachment number 6 Page 3 of 6 Item # 17 Attachment number 6 Page 4 of 6 Item # 17 Attachment number 6 Page 5 of 6 Item # 17 Attachment number 6 Page 6 of 6 Item # 17 Attachment number 7 Page 1 of 2 Item # 17 Attachment number 7 Page 2 of 2 Item # 17