Engineering Services Committee Meeting

Engineering Services Committee Meeting Committee Room- 5/26/2009- 12:40 PM ENGINEERING SERVICES 1. Motion to approve CSX-613700 Facility Encroachment Agreement. Attachments 2. Approve funding in the amount not to exceed $100,000 to Duke’s Root Attachments Control, the lowest responsive bidder, for the purpose of chemically treating the sewer lines against root intrusion. 3. Motion to approve an Option for the purposes of acquiring a Right-of-Way Attachments between George Victor Raley, Michael Dean Raley and Sally Harper Raley, as owners, and Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road Project, (1,846 sq. ft.) in fee, from property located at: 1621 Marvin Griffin Road, private, at the purchase price of $1,400.00. Also granted is one temporary construction easement. www.augustaga.gov  Engineering Services Committee Meeting 5/26/2009 12:40 PM CSX-613700 Facility Encroachment Agreement Department: Augusta Utilities Department Caption: Motion to approve CSX-613700 Facility Encroachment Agreement. Background: The Augusta Utilities Department will be constructing a 24 inch water main, along Gordon Highway, and will need to cross a section of railroad tracks owned by CSX. Analysis: Discusssions with CSX, and their engineers, have taken place. CSX has agreed to the crossing and provided their licensing document. Financial Impact: $6,400.00 (Includes $2250 R/R Protective Liability Ins., $4000 License Fee, and $150 Project Scheduling Fee) Alternatives: Not approve CSX-613700 Facility Encroachment Agreement and redesign project. Recommendation: Approve CSX-613700 Facility Encroachment Agreement. Funds are Available in the Following G/L:511043410-5411120 J/L: 80310153-5411120 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 15 Item # 1 Attachment number 1 Page 2 of 15 Item # 1 Attachment number 1 Page 3 of 15 Item # 1 Attachment number 1 Page 4 of 15 Item # 1 Attachment number 1 Page 5 of 15 Item # 1 Attachment number 1 Page 6 of 15 Item # 1 Attachment number 1 Page 7 of 15 Item # 1 Attachment number 1 Page 8 of 15 Item # 1 Attachment number 1 Page 9 of 15 Item # 1 Attachment number 1 Page 10 of 15 Item # 1 Attachment number 1 Page 11 of 15 Item # 1 Attachment number 1 Page 12 of 15 Item # 1 Attachment number 1 Page 13 of 15 Item # 1 Attachment number 1 Page 14 of 15 Item # 1 Attachment number 1 Page 15 of 15 Item # 1 Attachment number 2 Page 1 of 1 Item # 1  Engineering Services Committee Meeting 5/26/2009 12:40 PM Duke's Root Control Department: Utilities Caption: Approve funding in the amount not to exceed $100,000 to Duke’s Root Control, the lowest responsive bidder, for the purpose of chemically treating the sewer lines against root intrusion. Background: Much of the city’s sewer infrastructure is made of clay pipe, which is subject to root intrusion at the location of the joints. The roots enter the pipe and cause the sewer to back up and not work properly. In most cases these lines are located in areas where it is not practical to replace them and therefore it is necessary to chemically treat them on a regular basis through a preventative maintenance program. The current preventative maintenance method involves chemically treating the sewer line which protects it against root intrusion for a period of approximately two years. Analysis: The quantities in the bid were much higher than it is anticipated is needed for the remainder of the year considering the late date. Although the bid was for $155,200, it is anticipated that $100,000 will be more than sufficient to complete the maintenance needs for the remainder of the year. Financial Impact: Funds are available in the utilities operating budget. Alternatives: None Recommended. Recommendation: Approve funding in the amount not to exceed $100,000 to Duke’s Root Control, the lowest responsive bidder, for the purpose of chemically treating the sewer lines against root intrusion. Funds are Available in 506043410-5223222 the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2  Bid Item #09-041A Sewer Line Root Canal For the City of Augusta - Utilities Department Bid Opening: Thursday, March 19, 2009 @ 11:00 a.m. Douglas Products ABC Plumbing & Septic Municipal Sales Jet-Vac Sewer M&T Sewer Root Control Sanitary Sewer Div Duke's Root Control Old Oak Plantation 68 Park Road Equip 2525 Liberty Landing Vendors 1550 E. Old 210 1020 Hiawatha Blvd W 102 N. Knotty Court Queensbury, NY 5746 Broad Street Road Hwy Syracuse, NY 13204 Forsyth, GA 31029 12804 Sumter, SC 29154 Liberty, MO 64068 Liberty, MO 64068 Bid Amount $155,200.00 Bid Bond Yes Conflict of Interest Form Yes Non-Compliant Contractor Affidavit and Failed to Agreement Properly Yes Execute the Subcontractor Affidavit Subcontractor Yes Affidavit, Non- Statement of Non Collusion Discrimination Yes Affidavit of Bidder/Offeror LSB Good Faith Efforts and the Non- Yes Collusion Affidavit of LSB Subcontractor/ Subcontractor Yes Supplier Utilization Plan Forms Non-Collusion Affidavit of Bidder/Offeror Yes Non-Collusion Affidavit of Item # 2 Subcontractor Yes Attachment number 2 Page 1 of 1 Attachment number 3 Page 1 of 2 Item # 2 Attachment number 3 Page 2 of 2 Item # 2 Attachment number 4 Page 1 of 3 Item # 2 Attachment number 4 Page 2 of 3 Item # 2 Attachment number 4 Page 3 of 3 Item # 2  Engineering Services Committee Meeting 5/26/2009 12:40 PM OPTION FOR RIGHT-OF-WAY AND EASEMENT Department: LAW Caption: Motion to approve an Option for the purposes of acquiring a Right-of-Way between George Victor Raley, Michael Dean Raley and Sally Harper Raley, as owners, and Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road Project, (1,846 sq. ft.) in fee, from property located at: 1621 Marvin Griffin Road, private, at the purchase price of $1,400.00. Also granted is one temporary construction easement. Background: The property owners have agreed to convey a certain right-of-way and easement to Augusta, Georgia, for the Marvin Griffin Road Improvement Project. Analysis: The purchase of the referenced property is necessary for the project. Financial Impact: The costs necessary for this purchase will be covered under the project budget. Alternatives: Deny the Motion Recommendation: Approve the Motion Funds are Available in the Following 323041110-5411120 296823603-5411120 Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 2 Item # 3 Attachment number 1 Page 2 of 2 Item # 3