Engineering Services Committee Meeting

Engineering Services Committee Meeting Commission Chamber- 11/29/2010- 1:10 PM ENGINEERING SERVICES 1. Approve award of RFP #10-160, Landscape Maintenance Services for the Attachments Solid Waste Facility. 2. Approve award of Construction Contract to Jeffrey Harris Trucking, Inc. in Attachments the amount of $137,500.00 for the East Augusta Street Drainage Project – Phase I (East View Drive); CPB 327-041110-209812101 subject to receipt of signed contracts and proper bonds as requested by AED. Funding is available in the project account. 3. Authorize the award and execution of a contract for the Construction Attachments Management at Risk services for construction of various projects at Ft. Gordon with Tetra Tech Inc. in the amount not to exceed $22,993,573. 4. Approve request for funding in amount of $42,940.00 for digital court Attachments reporting equipment for the new Judicial Center. 5. Motion to authorize condemnation to acquire title of a portion of property Attachments for permanent easement and temporary construction easement for 60106 – Butler Creek Interceptor Upgrade, West. PIN: 094-0-002-01-0. Address: 3728 Old McDuffie Road. 6. Motion to approve execution by the Mayor of the attached affidavit in Attachments reference to the archaeological study on the St. Sebastian Way/Greene St./15th St. Project and thereby continue the curation of the artifacts by the Curation Department of the University of West Georgia. 7. Motion to approve the submission of the GDOT Transportation Attachments Enhancement (TE) Application. www.augustaga.gov  Engineering Services Committee Meeting 11/29/2010 1:10 PM Approve award of RFP #10-160, Landscape Maintenance Services for the Solid Waste Facility Department: Solid Waste Caption: Approve award of RFP #10-160, Landscape Maintenance Services for the Solid Waste Facility. Background: The Solid Waste Facility has undergone several major improvements to the grounds of the property over the past year. From landscaping the front entrance and coming in past the Scale house to the grounds around the new maintenance building. These areas are landscaped with sod and various types of trees and shrubs. It will be necessary to retain the services of a professional landscape maintenance service to maintain these areas of our facility. Analysis: The Augusta Solid Waste Department and the Procurement Department have concluded the RFP process for RFP Item #10-160, Landscape Maintenance Services for the Solid Waste Facility. After the review of the two compliant vendors, CSRA Landscaping, Inc. has met all the specified requirements of the RFP documents without taking any exceptions and within the allocated budget amount. It is the opinion of the Augusta Solid Waste Department that, CSRA Landscaping, Inc. with a bid of $26,400.00 per year, should be awarded the contract as best bid. Financial Impact: The cost of this program will be $26,400 per year. The department budgeted these funds starting in January 2011 from 542-04-4110/5222410. Alternatives: 1. Approve award of RFP #10-160, Landscape Maintenance Services for the Solid Waste Facility to CSRA Landscaping, Inc. 2. Do not approve the award. Recommendation: Approve award of RFP #10-160, Landscape Maintenance Services for the Solid Waste Facility to CSRA Landscaping, Inc. Funds are Available in Adequate funds are budgeted starting in January 2011. Funds will be from the Following 542-04-4110/5222410. Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1 Page 1 of 4 Attachment number 1 Page 2 of 4 Attachment number 1 Page 3 of 4 Attachment number 1 Page 4 of 4  Attachment number 2 Page 1 of 1 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Thursday, September 9, 2010 @ 11:00 A.M. for furnishing: RFP ITEM #10-160 Landscape Maintenance Services for Solid Waste Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on Friday, August 20, 2010 @ 2:00 p.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, August 24, 2010 @ 5:00 P.M. by fax at 706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather pursuant to its code of ordinances, this local government operates instead a Local Small Business Opportunity Program. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 29, August 5, 12, 19, 2010 Metro Courier August 4, 2010 cc: Tameka Allen Interim Deputy Administrator Mark Johnson Solid Waste Lori Videtto Solid Waste  RFP Item #10-160 Landscape Maintenance Services For the City of Augusta - Solid Waste Department Bid Opening Date: Thursday, September 9, 2010 at 11:00 a.m. Davis Lawn Care TruGreen Prescott Industries Between The Edges CSRA Landscaping Andy Watson 316 Un Court, Ste 2 110 Shortcut Road 2404 Old Savannah Lawncare Vendors: 2232A Peach Orchard 4447 Shadowood Grovetown, GA North Augusta, SC Road 1012 Wheeler Lane Augusta, GA 30906 Augusta, GA 30907 30813 29860 Augusta, GA 30901 Augusta, GA 30909 Attachment B Missing Pages Yes Yes Bidder's Form/ Acknowledgement Yes Yes Yes of Addenda Original Yes Yes Yes Six Copies Yes Yes Yes Non- Proposal Form Yes Yes No Response Compliant Attachment number 3 Page 1 of 1 Page 1 of 1 Attachment number 4 Page 1 of 1 Attachment number 5 Page 1 of 1  Attachment number 6 Page 1 of 1 Cumulative Evaluation Sheet - RFP Item #10-160 Landscape Maintenance Services For the City of Augusta - Solid Waste Department Wednesday, September 22, 2010 @ 4:00 p.m. Between The Edges CSRA Landscaping Lawncare PTS 2232A Peach Orchard 1012 Wheeler Lane Augusta, GA 30906 Evaluation Criteria Augusta, GA 30909 1. Qualifications of Company – to include relevant projects 30 0.0 5.0 2. Qualifications of Key Personnel that will actually be assigned and directly involved and responsible throughout 20 0.0 0.0 the duration of the Project. 3. Work Plan and Overall Service Schedule 30 0.0 13.3 4. References (include specific individuals with addresses 10 0.0 8.3 and telephone numbers) 5. Proximity to Augusta Within Augusta Richmond County - 5 pts Within the CSRA - 4 pts 5 5.0 5.0 Within Georgia - 3 pts Within SE United States (includes AL, TN, NC, FL) - 2 pts All Others - 1pt 6. Proposal Fee (5 points) Lowest - 5 pts. Second - 4 pts. Third - 3 pts. 5 5.0 4.0 Fourth - 2 pts Highest - 1 pts. TOTAL 100 10.0 35.7 Attachment number 7 Page 1 of 3 Attachment number 7 Page 2 of 3 Attachment number 7 Page 3 of 3 Attachment number 8 Page 1 of 2 Attachment number 8 Page 2 of 2  Engineering Services Committee Meeting 11/29/2010 1:10 PM East Augusta Street Drainage Improvements Phase I (East View Drive)- Contract Award Department: Abie L. Ladson, PE, CPESC, Director of Engineering Caption: Approve award of Construction Contract to Jeffrey Harris Trucking, Inc. in the amount of $137,500.00 for the East Augusta Street Drainage Project – Phase I (East View Drive); CPB 327-041110-209812101 subject to receipt of signed contracts and proper bonds as requested by AED. Funding is available in the project account. Background: The East Augusta Street and Drainage Improvements is a SPLOST project funded to address flooding and associated roadway improvements in the East Augusta Area bounded by East Boundary Street, the Levee, I-520, and Laney Walker Blvd. The East Augusta Street Drainage Improvements Project is phased into smaller projects, consisting of East View Drive Drainage Improvements – Phase I; Aiken Street Channel Improvements – Phase II; Marion Homes Road and Drainage Improvements – Phase III; East Telfair Street and Japonica Avenue Drainage Improvements – Phase IV; Azalea, Albany, Brunswick, and Wallace Drainage Improvements – Phase V; Hornsby Subdivision Road and Drainage Improvements - Phase VI; and East View Subdivision Drainage Improvements – Phase VII. The drainage system in this area is not adequate to handle low frequency rain events, thus causing flooding several streets and yards. Phase I – East View Drive will address the flooding along East View and East Augusta Middle School. Analysis: Bids were received on September 14, 2010 with Jeffrey Harris Trucking, Inc. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Jeffrey Harris Trucking, Inc. $137,500.00 2. L-J Inc. $145,769.00 3. Blair Construction $155,758.01 4. DS Utilities $171,001.34 5. Garnto & Gearig Brothers $171,795.00 6. Garnto Southern $177,350.16 7. Mabus Brothers $200,834.99 It is the recommendation of the Engineering Department to award this project to Mabus Brothers Construction Co., Inc Financial Impact: Funds will be transferred from the project contingency account to the project construction account upon Commission approval. Alternatives: 1) Approve award of Construction Contract to Jeffrey Harris Trucking, Inc. in the amount of $137,500.00 for the East Augusta Street Drainage Project – Phase I (East View Drive); CPB 327-041110-209812101 subject to receipt of signed contracts and proper bonds as requested by AED. Funding is available in the project account. 2) Do not approve Cover Memo Recommendation: Approve Alternative Number One. Funds are Available in the Following 327-041110-5414110/209812101-5414110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo  Attachment number 1 Page 1 of 2 Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For information reference this request contact AED @ ext 5070. Augusta-Richmond County, Georgia CPB#327-041110-209812101 CAPITAL PROJECT BUDGET EAST AUGUSTA STREET AND DRAINAGE IMPROVEMENTS BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#327-041110-209812101. This project proposes to award Jeffrey Harris Trucking, Inc. $137,500 for the East Augusta Street Draiange Project Phase I (East View Drive). Funding for this project is available in the project contingency and will be transferred to the project construction account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Urban Phase III Recapture $500,000 GDOT STATE AID CONTRACT $450,000 $950,000 Section 3: The following amounts are appropriated for the project: By Basin By District Phinizy Swamp $950,000 1st $950,000 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Honorable Deke Copenhaver, Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department 1 of 2 11.16.2010  Attachment number 1 Page 2 of 2 Augusta-Richmond County, Georgia CPB#327-041110-209812101 CAPITAL PROJECT BUDGET EAST AUGUSTA STREET AND DRAINAGE IMPROVEMENTS CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB URBAN SPLOST PHASE III RECAPTURE 327-041110-296812333 $500,000 $0 $500,000 GDOT STATE AID CONTRACT $450,000 $0 $450,000 TOTAL SOURCES: $950,000 $0 $950,000 USE OF FUNDS ENGINEERING 327-04-1110-5212115-209812101 $500,000 $0 $500,000 CONSTRUCTION 327-04-1110-5414110-209812101 $0 $137,500 $137,500 CONTINGENCY 327-04-1110-6011110-209812101 $450,000 ($137,500) $312,500 TOTAL USES: $950,000 $0 $950,000 2 of 2 11.16.2010  Attachment number 2 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 3:00 p.m., Thursday, September 9, 2010 for furnishing: Bid Item #10-159 East Augusta Roadway & Drainage Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blueprint. The fees for the plans and specifications which are non-refundable is $100.00. Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blueprint (706 722-6488) beginning Thursday, July 29, 2010. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, August 20, 2010 @ 10:00 a.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, August 24, 2010 by 5:00 p.m. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather pursuant to its code of ordinances, this local government operates instead a Local Small Business Opportunity Program. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 29, August 5, 12, 19, 2010 Metro Courier August 4, 2010 cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department  Bid Item #10-159 East Augusta Roadway & Drainage Project For the City of Augusta - Augusta Engineering Department Bid Opening Date: Tuesday, September 14, 2010 at 3:00 p.m. DS Utilities Garnto & Gearig L-J Inc Garnto Southern Jeffrey Harris Mabus Brothers 1644 Holy Trinity Blair Construction Brothers 220 Stoneridge 4573 Cox Road, Suite Trucking & Const Vendors: 920 Molly Pond Rd Church Road P. O. Box 770 621 Ponder Place Dr., Suite 405 B P. O. Box 14311 Augusta, GA 30901 Little Mountain, SC Evans, GA 30809 Suite 3 Columbia, SC Evans, GA 30809 Augusta, GA 30909 29075 Evans, GA 30809 29210 Attachment B Yes Yes Yes Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Yes Yes Yes Addendum 1 - 2 Yes Yes Yes Yes Yes Yes Yes Total Bid Amount $200,834.99 $171,001.34 $155,758.01 $177,350.16 $171,795.00 $137,500.00 $145,769.00 Attachment number 3 Page 1 of 2 Page 1 of 2  Bid Item #10-159 East Augusta Roadway & Drainage Project For the City of Augusta - Augusta Engineering Department Bid Opening Date: Tuesday, September 14, 2010 at 3:00 p.m. Todd Smith Beam's Grading Garys Grading & Contracting Reeves Construction 1810 Kelly Mill Pipeline Co Vendors: 2335 Atomic Road P. O. Box 1129 Road 7434 Highway 81 Beech Island, SC Augusta, GA 30903 Cumming, GA Monroe, GA 30656 29842 30040 Attachment B Bid Bond Addendum 1 - 2 Total Bid Amount Attachment number 3 Page 2 of 2 Page 2 of 2 Attachment number 4 Page 1 of 2 Attachment number 4 Page 2 of 2 Attachment number 5 Page 1 of 1 Attachment number 6 Page 1 of 3 Attachment number 6 Page 2 of 3 Attachment number 6 Page 3 of 3 Attachment number 7 Page 1 of 1  Engineering Services Committee Meeting 11/29/2010 1:10 PM Ft Gordon CM@Risk Contract-Phase II Department: Utilities Caption: Authorize the award and execution of a contract for the Construction Management at Risk services for construction of various projects at Ft. Gordon with Tetra Tech Inc. in the amount not to exceed $22,993,573. Background: The Augusta Commission, in their June 1, 2010 meeting, authorized Tetra Tech Inc. to provide Construction Manager at Risk services at Ft Gordon. The Phase I portion of the contract scope of services included the development of a Guaranteed Maximum Price for the various construction projects. The process of the development of the GMP is now complete and we are seeking the authorization of the Commission to proceed with the construction phase of the contract. Analysis: The Construction Manager at Risk has been able to develop a strategy necessary to construct the projects while taking advantage of various specialty discipline subcontractors. In addition to developing this construction strategy, Tetra Tech Inc. had also commented to leveraging local companies in the competitive biddings process. The goal set for this project was an aggressive 30% for local businesses. We are proud to report that the established goal has been exceeded and the local participation is estimated to be 35%. After several extensive negotiation sessions, the Augusta Utilities Department and Tetra Tech Inc. have agreed on a project scope and a price that could be brought to the Commission for consideration. The compensation being presented is a guaranteed maximum price (GMP) for the work to be performed. The compensation being recommended represents a reasonable cost for the services. The scope of services and compensation are attached. Approving this contract will allow the Construction Manager at Risk, Tetra Tech Inc., to begin construction on the various projects at Ft. Gordon. Financial Impact: Funding for the project will be authorized under account number 507043490–5425410 / 88887777-5425410. Alternatives: No alternatives are recommended. Recommendation: We recommend the Commission authorize the award and execution of a contract for the Construction Management at Risk services for construction of various projects at Ft Gordon with Tetra Tech Inc. in the amount not to exceed $22,993,573. Cover Memo Funds are Available in the Following 507043490–5425410 88887777-5425410 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo  Engineering Services Committee Meeting 11/29/2010 1:10 PM Judicial Center - Approve Digital Court Reporting Department: Public Services Department - Facilities Management Division Caption: Approve request for funding in amount of $42,940.00 for digital court reporting equipment for the new Judicial Center. Background: The digital court reporting equipment currently in use by the court reporters of the Augusta Circuit will no longer be supported by the Courts vendor due to a release of a new version of the software. The new version of reporting equipment will also provide the ability to transition to Real Time Reporting in the future. Analysis: The Augusta Circuit court reporters will require the new version of software as the Courts current maintenance contract expires at the end of this year. The equipment purchase was verified allowable from SPLOST funds as part of the construction of a new faculty. Financial Impact: The proposed contract amount of $42,940.00 is less than the courts requested funding budget estimate of $64,000.00 Total contract amount for the new version of the digital court reporting equipment is $42,940.00 Alternatives: 1. Approve request for funding in amount of $42,940.00 for digital court reporting equipment for the new Judicial Center 2. Do not approve the request Recommendation: Approve a purchase order in the amount of $42,940.00 for the Courts to acquire the new version of digital court reporting equipment for the Judicial Center. Funds are Available in FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120 / 5212999; JL - the Following Accounts: 209251104/5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1 Page 1 of 7 Attachment number 1 Page 2 of 7 Attachment number 1 Page 3 of 7 Attachment number 1 Page 4 of 7 Attachment number 1 Page 5 of 7 Attachment number 1 Page 6 of 7 Attachment number 1 Page 7 of 7  Attachment number 2 Page 1 of 1 From: Green, Don To: Marion L. Johnson Subject: FW: Court Reporting Equipment qoutes Date: Thursday, November 11, 2010 10:03:39 AM Attachments: KMBT20020101111084518.pdf Please prepare an agenda item for this. Thanks! Don Green CCM, CCC, LEED-AP Vice President Heery International, Inc. Sent from my Wireless Phone -----Original Message----- From: Gunnels, Tom <TGUNNELS@columbiacountyga.gov> Sent: Thursday, November 11, 2010 9:11 AM To: Green, Don <DGreen@heery.com> Subject: Court Reporting Equipment qoutes Don As we discussed, please find attached the quote from VocEdit for court reporting equipment. I have also attached supporting documentation for cost comparison. Should you need the entire file with the quotes from other companies, please let me know. It should be noted the VocEdit product is for software only. ARC Information Technology priced the needed hardware to complete the purchase price of $42940. The evaluation process narrowed the selection to two vendors- ProCat and Voc Edit because of their ability to transition to Real Time Reporting in the future. We were in agreement the ProCat system is the most sophisticated and advanced program, but given the price differential of the software, it is hard to justify the expenditure. Please do not hesitate to contact me if further information is needed. Thanks Tom Gunnels  Engineering Services Committee Meeting 11/29/2010 1:10 PM Property Condemnation –Permanent Easement and Temporary Easement – Department: Law Department Caption: Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary construction easement for 60106 – Butler Creek Interceptor Upgrade, West. PIN: 094-0-002-01-0. Address: 3728 Old McDuffie Road. Background: The City has been unable to identify proper ownership for this property and therefore seeks to acquire title through condemnation. In order to proceed and avoid further delays, it is necessary to acquire and condemn a portion of the subject property interests. The required property interests consist of a permanent easement of 25,629 square feet and temporary easement of 20,522 square feet for subject property. The appraised value of the easements is $2,973.00. Analysis: Condemnation is necessary in order to acquire the required property. Financial Impact: The necessary costs will be covered within the project budget. Alternatives: Deny condemnation. Recommendation: Approve condemnation. Funds are Available in FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT:_______ the Following J/L 80360106-5411120 G/L 511043420-5411120 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo  Engineering Services Committee Meeting 11/29/2010 1:10 PM St Sebastian Project-Affidavit for Archaeological Study Department: Engineering - Abie L. Ladson, PE, CPESC, Director Caption: Motion to approve execution by the Mayor of the attached affidavit in reference to the archaeological study on the St. Sebastian Way/Greene St./15th St. Project and thereby continue the curation of the artifacts by the Curation Department of the University of West Georgia. Background: The artifacts were collected during the mitigation of an African-American archaeological site between Reynolds Street and Broad Street on the St. Sebastian Way/Greene Street Project. We entered into an agreement with New South Associates in the amount of $99,079.00 for the mitigation of the site, and this amount included curation by the University of West Georgia. Analysis: The attached affidavit is for the University of West Georgia indicating that Augusta Richmond County owns “good title” to the collection of artifacts gathered during the archaeological study by New South Associates prior to the construction of the St. Sebastian/Greene Street Project, and that the “collection is free and clear of liens, encumbrances and cloud of title.” As part of the agreement, the affidavit will need to be signed and executed by both Augusta Richmond County and New South Associates, who did the mitigation, so that the University of West Georgia Curation Department can legally house the artifacts. Financial Impact: The contract with New South included roughly $10,000.00 to pay for a permanent curation of the artifacts, so there should be no additional impact financially. The bid amount of $99,079.00 was paid by Augusta Richmond County to New South Associates, and we have since been reimbursed 80 percent of that money from the State Highway Department. Alternatives: 1) The Engineering Department requests approval for the Mayor to sign the attached affidavit in reference to the archaeological study on the St. Sebastian Way/Greene St./15th St. Project and thereby continue the curation of the artifacts by the Curation Department of the University of West Georgia. 2) Do not approve signing the affidavit and make arrangements to have all of the artifacts returned to Augusta Richmond County to be housed in a location provided by the City that would insure the artifacts would be safe and protected. Recommendation: Approve Alternative Number One. Cover Memo Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1 Page 1 of 2 Attachment number 1 Page 2 of 2 Attachment number 2 Page 1 of 1  Engineering Services Committee Meeting 11/29/2010 1:10 PM TE Grant Applicaton to Georgia DOT Department: Planning Commission Caption: Motion to approve the submission of the GDOT Transportation Enhancement (TE) Application. Background: The Augusta Convention & Visitors Bureau (ACVB) has developed a plan to beautify Augusta’s Entryways by creating beauty spots and corridors at select Gateway locations. These locations include: Sandbar Ferry Road at the Welcome to Augusta sign and corridor from Bobby Jones Expressway past Fairhope Street Doug Barnard Parkway at the Welcome to Augusta sign and corridor from Bobby Jones to Gordon Highway Riverwatch Parkway at the Welcome to Augusta sign and corridor from Alexander Drive to River Shoals Drive. Analysis: The ACVB will lead the application process and manage the program should funds be awarded. Financial Impact: The application will request up to the $1 Million available. An in-kind contribution made by the Utilities Department, which will provide irrigation to the selected areas, will likely meet the required 20% match. The GDOT TE program is a reimbursable fund. Funds will need to be advanced as invoiced. Reimbursement will be received monthly during the construction phase Alternatives: Submit an application or don't submit an application Recommendation: Submit the application Funds are Available in Matching requirements include utilities extensions and other in-kind the Following services. Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo