Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 7/11/2011- 1:10 PM Meeting ENGINEERING SERVICES 1. Award the contract for the Bid Item 11-111, Real Estate Attachments Brokerage Services for the City of Augusta to the Sherman and Hemstreet. (Referred from June 30 Commission meeting) 2. Receive as information the paving of Woodbluff Circle from Attachments Woodbluff Way to Woodbluff Way. Awarding of the contract to Robertson Grading, Inc., in the amount of $15,000.00; funded from SPLOST Phase IV Resurfacing account, upon receipt of signed contract and proper bonds as requested by AED. 3. Authorize amendment to existing engineering contract with Attachments Zimmerman, Evans and Leopold to provide engineering services for the Goodrich St. Raw Water Pumping Station Rehabilitation of Turbine Unit # 1 in the amount of $49,987.61. 4. Approve award of Construction Contract to Sitec, LLC in the Attachments amount of $39,714.50 for the Goshen Lake Drive South Drainage Management Project, Capital Project Budget 324- 041110-201824041, subject to receipt of signed contracts and proper bonds as requested by AED. Funding is available in the project account. 5. Discuss traffic calming for Highland Avenue. (Requested by Attachments Commissioner Bowles) (Referred from June 13 Engineering Services Committee meeting) 6. Approve and authorize Augusta Engineering Department (AED) Attachments to proceed with the process to enter into a Memorandum of Agreement (MOA) with the Briar Creek Water Conservation District and the Georgia Soil and Water Conservation Commission (GSWCC) to review the erosion and sedimentation control plans by the AED. Also authorize Augusta Georgia Mayor to sign and execute the MOA upon completion of the  process. 7. Motion to authorize condemnation to acquire title of property for Attachments right of way for the Youngblood Lane Paving Project (Paving Various Roads, Ph IX) - Tax Map 252, Parcel 015; 2085 Youngblood Lane. 8. Approve Capital Project Budget 324-041110-201824333 and Attachments Supplemental Agreement Number Two for Cranston Engineering Group, PC, in the amount of $40,925.00 to provide additional concept for the Wrightsboro Road Widening, Phase I project. Funding is available in the project engineering account for the Engineering Department. www.augustaga.gov  Engineering Services Committee Meeting 7/11/2011 1:10 PM Award Contract for Brokerage Services Department: Recreation, Parks and Facilities - Facilities Management Caption: Award the contract for the Bid Item 11-111, Real Estate Brokerage Services for the City of Augusta to the Sherman and Hemstreet. (Referred from June 30 Commission meeting) Background: The Commission has expressed a desire to engage a Real Estate Brokerage firm to assist in the marketing and sale of surplus real property for the City of Augusta. RFP 11-111 was issued to solicit Statements of Proposals to provide these services. Analysis: Three firms submitted Statements of Proposal. The Selection Committee evaluated all three packages and elected to have all three firms make a presentation elaborating on their capabilities, qualifications, approach and fee structure. The Committee determined that the best value considering the combination of skills, qualification, marketing approach and fee schedule was submitted by Sherman and Hemstreet. This is a commission based agreement so there is no cost to Augusta until the property is sold. The firm is to provide regular reports on progress toward sale of the properties. Financial Impact: This is a commission based agreement so there is no cost to Augusta until the property is sold. Alternatives: Award the contract for the Bid Item 11-111, Real Estate Brokerage Services for the City of Augusta to the Sherman and Hemstreet. 2. Do not approve the award. Recommendation: Award the contract for the Bid Item 11-111, Real Estate Brokerage Services for the City of Augusta to the Sherman and Hemstreet. Funds are Available This is a commission based agreement so there is no cost to in the Following Augusta until the property is sold. Accounts: Cover Memo Item # 1 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 4 Item # 1 Attachment number 1 Page 2 of 4 Item # 1 Attachment number 1 Page 3 of 4 Item # 1 Attachment number 1 Page 4 of 4 Item # 1  Attachment number 2 Page 1 of 1 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Tuesday, April 26, 2011 @ 3:00 p.m. for furnishing: RFP Item #11-111 Real Estate Brokerage Services for Public Services Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Meeting will be held on Friday, April 1, 2011 @ 10:00 a.m. in the Procurement Department 530 Greene Street, Room 605. All questions must be submitted by fax at 706 821-2811 or by email to procbidandcontract@augustaga.gov by Monday, April 11, 2011 @ 5:00 p.m. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia s the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2011 Metro Courier March 16, 2011 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Services Rick Acree Public Services Item # 1  Attachment number 3 Page 1 of 1 RFP Item #11-111 Real Estate Brokerage Services for the City of Augusta - Public Services Department RFP Due: Tuesday, April 26, 2011 @ 3:00 p.m. Bidders VENDORS Attachment B Addendum Original 6 Copies Fee Proposal Form Blanchard & Calhoun Commercial 2743 Perimeter Parkway Building 100, Suite 370 YES YES YES YES YES YES Augusta, GA 30909 Prime Commercial Properties 753 Broad Street, Ste 504 YES YES YES YES YES YES Augusta, GA 30901 Sherman & Hemstreet 3523 Walton Way Ext. YES YES YES YES YES YES Augusta, GA 30909 James E Harrison & Co 200 Pleasant Home Road Augusta GA 30909 Item # 1 Page 1 of 1  Attachment number 4 Page 1 of 1 Cumulative RFP Item #11-111 Real Estate Brokerage Services for the City of Augusta - Recreation, Parks, Facilities Department Blanchard & Calhoun Prime Commercial Commercial Sherman & Hemstreet Properties PTS 2743 Perimeter Parkway 3523 Walton Way Ext. 753 Broad Street, Ste 504 Building 100, Suite 370 Augusta, GA 30909 Augusta, GA 30901 Augusta, GA 30909 Evaluation Criteria 1. Suitability of the proposer’s plan 25 24.3 20.5 21.5 2. Demonstrated ability to satisfy SCOPE of 15 15.0 13.8 14.0 SERVICES 3. Demonstrated ability to sell Real Property 10 10.0 10.0 10.0 4. Commission fee requested as listing Broker for each sale based on a percentage of the 10 5.5 8.0 9.8 sale price and a flat rate fee of for sales less than $17,500 5. Professional qualifications of individuals to 15 15.0 13.0 13.0 be assigned to the project. 6. Financial Stability of Company 10 10.0 9.5 9.5 7. References 10 10.0 9.7 10.0 6. Proximity to Augusta Within Augusta Richmond County - 5 pts Within the CSRA - 4 pts 5 5.0 5.0 5.0 Within Georgia - 3 pts Within SE United States - 2 pt All Others - 1pt TOTAL 100 94.8 89.4 92.8 Presentation 2 3 1 Comments: Item # 1 Attachment number 5 Page 1 of 1 Item # 1 Attachment number 6 Page 1 of 3 Item # 1 Attachment number 6 Page 2 of 3 Item # 1 Attachment number 6 Page 3 of 3 Item # 1 Attachment number 7 Page 1 of 2 Item # 1 Attachment number 7 Page 2 of 2 Item # 1 Attachment number 8 Page 1 of 2 Item # 1 Attachment number 8 Page 2 of 2 Item # 1  Engineering Services Committee Meeting 7/11/2011 1:10 PM Emergency Projects - Paving of Woodbluff Circle Department: Abie L. Ladson, PE, CPESC, Director Caption: Receive as information the paving of Woodbluff Circle from Woodbluff Way to Woodbluff Way. Awarding of the contract to Robertson Grading, Inc., in the amount of $15,000.00; funded from SPLOST Phase IV Resurfacing account, upon receipt of signed contract and proper bonds as requested by AED. Background: There is currently an on-going GDOT Resurfacing project that includes Woodbluff Subdivision. All streets in the subdivision are being paved except Woodbluff Circle, which is due to the City’s oversight. Woodbluff Circle is in more of a dire need to be paved than the other streets in the subdivision. The current GDOT contract does not allow Woodbluff Circle to be added to the contract. The Engineering Department is recommending using the existing contractor that is currently paving the subdivision to complete Woodbluff Circle. Analysis: The additional cost to pave the road will not exceed $15,000. Financial Impact: Funding is available in the SPLOST Phase IV Resurfacing Account for this request. Alternatives: 1) Receive as information the paving of Woodbluff Circle from Woodbluff Way to Woodbluff Way. Awarding of the contract to Robertson Grading, Inc., in the amount of $15,000.00; funded from SPLOST Phase IV Resurfacing account, upon receipt of signed contract and proper bonds as requested by AED. 2) Do not approve. Recommendation: Approve Alternative Number One. Funds are Available in the Following 324-041110-5414110/201824044-5414110 Accounts: Cover Memo Item # 2 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 2 Item # 2 Attachment number 1 Page 2 of 2 Item # 2  Engineering Services Committee Meeting 7/11/2011 1:10 PM Goodrich St. Raw Water Pumping Station Department: Utilities Caption: Authorize amendment to existing engineering contract with Zimmerman, Evans and Leopold to provide engineering services for the Goodrich St. Raw Water Pumping Station Rehabilitation of Turbine Unit # 1 in the amount of $49,987.61. Background: The Augusta Utilities Department recently had the periodic inspection preformed on the horizontal turbine of Unit #1 at the Goodrich St Raw Water Pumping Station. This inspection revealed a number of cracks in the blades of the runner of the turbine. These cracks are a sign of metal fatigue due to the working conditions and the age of the runner. Appropriate repairs were made however, in considering the long term reliability of the unit, a comprehensive rehabilitation of the turbine needs to be undertaken. The engineering services being recommended are to prepare the plans and specifications for the rehabilitation work. In addition, the proposal included investigating the possibility of replacing the 1952 vintage, in series split casing pumps with newer, more efficient models. Due to the specialized nature of the rehabilitation work of the turbine and the critical selection for the contractor, Augusta Utilities intends to work thru the Procurement Department to issue Request for Qualifications from selected firms. Analysis: The Unit # 1 turbine and pump at the Raw Water Pumping Station is a critical component in ensuring the reliable supply of raw water to the reservoirs on Highland Ave. While we have short duration redundancy in the system, the comprehensive rehabilitation of the turbine needs to be undertaken. Financial Impact: The Engineering funds for the project are to be funded from the 2002 Bond Issue, under account number 510043410-5212115 80110250-5212115. Alternatives: No alternatives are recommended. Cover Memo Item # 3 Recommendation: We recommend the Commission authorize the execution of an Amendment to an existing Engineering contract with Zimmerman, Evans and Leopold to provide Engineering Services for the Goodrich St. Raw Water Pumping Station Rehabilitation of Turbine Unit # 1 in the amount of $49,987.61. Funds are Available in the Following 510043410-5212115 80110250-5212115. Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 3  Attachment number 1 Page 1 of 1 UTILITIES DEPARTME T Change Order umber: 1 Date: July 5, 2011 Project Title: Engineering Services at Goodrich St. Raw Water Pumping Station Original Contract Date: March 26, 2004 Project umber: Owner: P.O. umber: P88674 Contractor: Zimmerman, Evans, and Leopold, Inc. The following change order is hereby made to the proposal for the above project: This change includes modifies the Engineering Services as described in proposal dated April 8, 2011. TOTAL AMOU T OF THIS CHA GE ORDER $ 49,987.61 The Contract time will be Increased/Decreased by N/A calendar days as a result of this change. The date of completion including this change order is . Original Contract Amount $ 183,580.00 Previous Change Order (Increased / Decreased) $ -0- This Change Order (Increased / Decreased) $ 49,987.61 TOTAL CO TRACT WITH CHA GE ORDER(S) $ 233,567.61 ************* Funding Source/Account Number: 510043410-5212115 80110250-5212115. Requested By: Date: Engineer Submitted By: Date: Department Head Finance Endorsement: Date: Comptroller Recommended By: Date: Administrator Approved By: Date: Mayor Accepted By: Date: Contractor Item # 3  Engineering Services Committee Meeting 7/11/2011 1:10 PM Goshen Lake Drive South Drainage (Bid Item 11-121) Department: Abie L. Ladson, PE, CPESC, Director Caption: Approve award of Construction Contract to Sitec, LLC in the amount of $39,714.50 for the Goshen Lake Drive South Drainage Management Project, Capital Project Budget 324-041110- 201824041, subject to receipt of signed contracts and proper bonds as requested by AED. Funding is available in the project account. Background: Goshen Lake Drive South is located in Goshen Subdivision. Off road ground and surface drainage is creating hazardous condition at the roadway. It warrants construction of storm sewer system to capture this surface water and discharge at nearby existing storm drainage inlet. Analysis: Bids were received on May 25, 2011 with Sitec, LLC being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Sitec, LLC $39,714.50 2. Blair Construction $64,773.89 3. Paveway of Augusta $76,083.72 4. Beams Contracting $85,533.87 5. Mabus Brothers $93,232.50 6. Eagle Utility $98,317.00 It is the recommendation of the Engineering Department to award this project to Sitec, LLC Financial Impact: Funds are available in CPB 324-041110-201824041 to be transferred to the project storm drainage account. Alternatives: 1) Approve award of Construction Contract to Sitec, LLC in the amount of $39,714.50 for the Goshen Lake Drive South Drainage Management Project, Capital Project Budget 324-041110- 201824041, subject to receipt of signed contracts and proper bonds as requested by AED. Funding is available in the project account. 2) Do not approve. Recommendation: Approve Alternative Number One. Funds are Available Cover Memo Item # 4 in the Following 324-041110-5414710/201824041-5414710 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 4  Attachment number 1 Page 1 of 2 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#324-041110-201824041 CAPITAL PROJECT BUDGET GOSHEN LAKE DRIVE SOUTH DRAINAGE (BID ITEM 11-121) BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: This project is authorized to approve award of construction contract to Sitec, LLC in the amount of $39,714.50 for the Goshen Lake Drive South Drainage Management project subject to receipt of signed contracts and proper bonds. Funding is available in the project account for the Engineering Department to be transferred to the project storm drainage account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV $ 39,750 Section 3: The following amounts are appropriated for the project: By Basin By District Spirit Creek $39,750 8th $ 39,750 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Deke Copenhaver, Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Item # 4 6.27.2011  Attachment number 1 Page 2 of 2 Augusta-Richmond County, Georgia CPB#324-041110-201824041 CAPITAL PROJECT BUDGET GOSHEN LAKE DRIVE SOUTH DRAINAGE (BID ITEM 11-121) CPB AMOUNT NEW SOURCE OF FUNDS CPB CPB SPECIAL 1% SALES TAX, PHASE IV 324-041110-6011110-201824041 ($39,750) ($39,750) TOTAL SOURCES: ($39,750) ($39,750) USE OF FUNDS CONSTRUCTION 323-041110-5414710 $39,750 $39,750 TOTAL USES: $39,750 $39,750 Item # 4 6.27.2011  Attachment number 2 Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 3:00 p.m. Wednesday, May 18, 2011 for furnishing: Bid Item #11-119 Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane for Engineering Department Bid Item #11-121 Goshen Lake Drive South Drainage Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non- refundable for Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane is $100.00 and for Goshen Lake Drive South Drainage Project is $50.00. Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablueprint.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 31, 2011. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, April 26, 2011 @ 11:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 29, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 31, April 7, 14, 21, 2011 Metro Courier April 6, 2011 cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department Item # 4  Bid Item #11-121 Goshen Lake Drive South Drainage For the City of Augusta - Public Services-Maintenance Division Bid Opening Date: Wednesday, May 25, 2011 at 3:00 p.m. Beams Contracting Sitec, LLC Blair Construction Paveway of Augusta Mabus Brothers Eagle Utility 2335 Atomic Rd. Vendors: 217 Fairfield St. P. O. Box 770 306 Silver Bluff Rd 920 Molly Pond Rd 1350 Branch Rd Beech Island, SC Aiken, SC 29801 Evans, GA 30809 Aiken, SC 29803 Augusta, GA 30901 Bishop, GA 30621 29842 Attachment B YES YES YES YES YES YES CASHIERS Bid Bond YES YES YES YES YES CHECK Addendum 1-2 YES YES YES YES YES YES Bid Amount $39,714.50 $64,773.89 $76,083.72 $85,533.87 $93,232.50 $98,317.00 Attachment number 3 Item # 4 Page 1 of 1 Page 1 of 1 Attachment number 4 Page 1 of 2 Item # 4 Attachment number 4 Page 2 of 2 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 7 Page 1 of 2 Item # 4 Attachment number 7 Page 2 of 2 Item # 4  Engineering Services Committee Meeting 7/11/2011 1:10 PM Highland Avenue Traffic Calming Department: Clerk of Commission Caption: Discuss traffic calming for Highland Avenue. (Requested by Commissioner Bowles) (Referred from June 13 Engineering Services Committee meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5  Engineering Services Committee Meeting 7/11/2011 1:10 PM Memorandum of Agreement between Georgia Soil and Water Conservation Commission and Augusta, Georgia Department: Abie L. Ladson, PE, CPESC, Director Caption: Approve and authorize Augusta Engineering Department (AED) to proceed with the process to enter into a Memorandum of Agreement (MOA) with the Briar Creek Water Conservation District and the Georgia Soil and Water Conservation Commission (GSWCC) to review the erosion and sedimentation control plans by the AED. Also authorize Augusta Georgia Mayor to sign and execute the MOA upon completion of the process. Background: Augusta, Georgia Soil Erosion, Sedimentation and Pollution Control (ES&PC) Ordinance requires that ES&PC plan shall be developed and submitted to Local Issuing Authority (LIA) for review and approval if land disturbing activity is one acre or greater. At present, these ES&PC plans are reviewed and approved by the NRCS and reviewer salary is partially funded by the Augusta, Georgia. NRCS has 45 days to complete the review and transmit comments back to LIA and review cycle is reset. However, Augusta Engineering Department is tasked to enforce ES&PC ordinance and monitor implementation of approved ES&PC plan at a construction site. GSWCC conducted an overview of AED ES&PC program in 2009 and again in 2010. Both reviews resulted in a range of good to excellent rating and qualify AED to proceed with MOA process. Analysis: The subject MOA has multiple advantages for variety of end users such as area developers, builders, AED. It will shorten ES&PC plan review process, provide faster resolution to construction sites erosion matters and provide additional tool to AED in management and compliance of Augusta Area-Wide NPDES MS4 permit. E&SC plan review process will be integrated into AED existing engineering plan review process. Financial Impact: No direct financial impact. No additional funds are needed Alternatives: 1) Approve and authorize Augusta Engineering Department Coverof (AED) to proceed with the process to enter into a Memorandum Memo Item # 6  Agreement (MOA) with the Briar Creek Water Conservation District and the Georgia Soil and Water Conservation Commission (GSWCC) to review the erosion and sedimentation control plans by the AED. Also authorized Augusta Georgia Mayor to sign and execute the MOA upon completion of the process. 2) Do not approve and NRCS continues reviewing the plans. Recommendation: Approve Alternative Number One. Funds are Available in the Following n/a Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 3 Item # 6 Attachment number 1 Page 2 of 3 Item # 6 Attachment number 1 Page 3 of 3 Item # 6  Engineering Services Committee Meeting 7/11/2011 1:10 PM Property Condemnation- Right of Way and Easement Department: Engineering Services Committee Caption: Motion to authorize condemnation to acquire title of property for right of way for the Youngblood Lane Paving Project (Paving Various Roads, Ph IX) - Tax Map 252, Parcel 015; 2085 Youngblood Lane. Background: Despite repeated efforts, the City has been unable to locate the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn subject property. The required property consists of 5,372.79 square feet of right of way, 2,889.13 square feet of permanent easement, and 1,155.65 square feet of temporary easement. The appraised value is $1,248.00. Analysis: Condemnation is necessary in order to acquire the required property. Financial Impact: The necessary costs will be covered under the project budget. Alternatives: Deny condemnation. Recommendation: Approve condemnation. Funds are Available FUNDS ARE AVAILABLE IN THE FOLLOWING in the Following ACCOUNT:G/L 324-04-1110-54.11120 J/L 208824001-54.11120 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 2 Item # 7 Attachment number 1 Page 2 of 2 Item # 7  Engineering Services Committee Meeting 7/11/2011 1:10 PM Wrightsboro Road Widening, Phase I - Bid Item–09-170 - SA2 Department: Abie L. Ladson, PE, CPESC, Director Caption: Approve Capital Project Budget 324-041110-201824333 and Supplemental Agreement Number Two for Cranston Engineering Group, PC, in the amount of $40,925.00 to provide additional concept for the Wrightsboro Road Widening, Phase I project. Funding is available in the project engineering account for the Engineering Department. Background: Phase I of the Wrightsboro Road Widening Project was part of SPLOST Phase IV and called for traffic operational improvements along Wrightsboro Road between Augusta West Parkway and Marks Church Road. The area covered by this project is adjacent to Augusta Mall, and I-520 and is essential to the regional mobility of this area. As the project has progressed, some elements have required more complex design than originally anticipated, especially around the interchange. For instance, small retaining walls have become necessary as well as a sub-surface utility evaluation and a more complex signal design. Analysis: Due to the complexity of the design associated with the proposed interchange modification, funding is requested to cover the change in scope and direction. Financial Impact: Funds are available in the project engineering 324-041110- 5212115-201824333 upon Commission’s approval. Alternatives: 1) Approve Capital Project Budget 324-041110-201824333 and Supplemental Agreement Number Two for Cranston Engineering Group, PC, in the amount of $40,925.00 to provide additional concept for the Wrightsboro Road Widening, Phase I project. Funding is available in the project engineering account for the Engineering Department. 2) Do not approve and cancel project. Recommendation: Approve Alternative Number One. Cover Memo Item # 8 Funds are Available in the Following 324-041110-5212115/201824333-5212115 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 8 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Attachment number 1 Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Page 1 of 1 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project umber(s): 324-041110-201824333 Supplemental Agreement umber: 2 Purchase Order umber: 179102 WHEREAS, We, “Cranston Engineering Group” Consultant, entered into a contract with Augusta-Richmond County on “April 1, 2010”, for engineering design services associated with the “Wrightsboro Rd. Widening Phase I ”, Project No. 324-041110-201824333, File Reference No. 10-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Engineering Services to provide additional concept and presentation Materials for the Wrightsboro Road Widening, Phase I It is agreed that as a result of the above described modification the contract amount is increased by $40,925.00 from $221,775.00 to a new total of $262,700.00 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Cranston Engineering Group”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMED FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Item # 8 (SA01 – For changes more than $20,000) September 2010  Attachment number 2 Page 1 of 2 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of CPB# 324-041110-201824333 Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET WRIGHTSBORO ROAD WIDENING, PHASE I (Augusta West Parkway to Marks Church Road) BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized for CPB# 324-041110-201824333. This project is for Wrightsboro Road Widening, Phase I design cost associated with the preparation of additional concept and presentation materials on the project for Supplemental Agreement Number Two for Cranston Engineering Group in the amount of $40,925.00. Funds are available in the project engineering account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV $ 2,782,000 Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $2,782,000 7th $2,782,000 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Deke Copenhaver, Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department 1 of 2 Item # 8 9.16.2010  Attachment number 2 Page 2 of 2 Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB# 324-041110-201824333 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET WRIGHTSBORO ROAD WIDENING, PHASE I (Augusta West Parkway to Marks Church Road) CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE IV 324-04-1110-201824333 $2,782,000 $0 $2,782,000 TOTAL SOURCES: $2,782,000 $0 $2,782,000 USE OF FUNDS ENGINEERING 324-04-1110-5212115-201824333 $398,000 $0 $398,000 SA #2: Cranston Eng $40,925 ADVERTISING 324-04-1110-5233119-201824333 $2,000 $0 $2,000 CONTINGENCY 324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000 TOTAL USES: $2,782,000 $0 $2,782,000 2 of 2 Item # 8 9.16.2010