Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 8/27/2012- 1:00 PM Meeting ENGINEERING SERVICES 1. Approve the lease buy-out of the current Al-Jon compactor. Attachments 2. Presentation by Mr. B. B. Langham regarding flooding of Attachments Hollywood Subdivision by Rocky Creek. 3. Motion to approve the construction of the Frontage Road Attachments Extension and task the Administrator with identifying the funding source for Commission approval. (Approved by Engineering Services Committee August 13, 2012 referred by Commission August 21, 2012) 4. Motion to approve the minutes of the Engineering Services Attachments Committee held on August 13, 2012. 5. Consider proposal from ZEL Engineers for Professional Attachments Services. 6. Motion approve the recommendation of the Administrator to Attachments proceed with Option 2d and identify additional funding sources for Commission approval for the Augusta, Georgia Municipal Building Renovations and Modernization Project. (Approved by Engineering Services Committee August 13, 2012- deferred back to committee by the Commission's August 21,2012 meeting) www.augustaga.gov  Engineering Services Committee Meeting 8/27/2012 1:00 PM Approve the buy-out of the current Al-Jon compactor lease Department: Environmental Services Caption: Approve the lease buy-out of the current Al-Jon compactor. Background: The Environmental Services Department uses the currently leased compactor in our daily operations on the working face of the landfill. It is a vital piece of equipment in our efforts to maintain as much air space as possible for as long as possible. We were approved to lease a compactor from Al-Jon in September of 2007. That lease is due to end on October 1, 2012 with a balloon payment in the amount of $285,173.00. Analysis: We are proposing to buy out the compactor lease at a significant savings over purchasing a new one. The compactor recently underwent major repairs and servicing and we anticipate at least 5 more years of service from this machine. The final lease payment is due on October 1, 2012 in the amount of $8,798.70 with a balloon payment of $285,173.00 due on the same date. In consideration of the cost of purchasing a new compactor, which would be in excess of $750,000.00, buying out the current lease is a substantial cost-savings at this time. Financial Impact: A new maching will cost in excess of $750,000. We have an estimated 5 years of life left in our current machine, with a cost of $285,173. The lease buy out is a much better cash flow position and allows us to defer a large purchase for a few years. Alternatives: 1. Approve the buy-out of our current compactor lease with Al- Jon. 2. Do not approve the buy-out of compacter lease, and acquire a new machine. Recommendation: Approve the buy-out of our current compactor lease with Al-Jon. Funds are Available Adequate funds are available. The department recommends using in the Following account 541-04-4210/5224219 or using these funds to move to an Accounts: account approved by finance for the lease buy-out. Cover Memo Item # 1 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1  Attachment number 1 \nPage 1 November 19, 2007 Russell Sanders City of Augusta 530 Greene Street, Room 105 Augusta, Georgia 30911 Re: Lease-Purchase Agreement Dear Russell: Enclosed for your records please find a fully executed copy of our Master Lease Agreement, dated October 1, 2007. Thank you for the trust and confidence you have placed in Leasing 2 by awarding us this business. As our customer, we value you, your business and our relationship. You can depend on Leasing 2 to always provide you with the highest level of leasing expertise and customer care available. It has been a pleasure working with you and the City of Augusta to provide our leasing services. If we can be of further assistance, please do not hesitate to contact me at 800-287-5155. Best regards, Brad Meyers BM/lf encl. Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1  Engineering Services Committee Meeting 8/27/2012 1:00 PM B. B. Langham Department: Clerk of Commission Caption: Presentation by Mr. B. B. Langham regarding flooding of Hollywood Subdivision by Rocky Creek. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2  Engineering Services Committee Meeting 8/27/2012 1:00 PM Frontage Road Extension Report and Update Department: Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption: Motion to approve the construction of the Frontage Road Extension and task the Administrator with identifying the funding source for Commission approval. (Approved by Engineering Services Committee August 13, 2012 referred by Commission August 21, 2012) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3  Engineering Services Committee Meeting 8/27/2012 1:00 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Engineering Services Committee held on August 13, 2012. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4  Engineering Services Committee Meeting 8/27/2012 1:00 PM Utilities Miscellaneous Projects Department: Utilities Caption: Consider proposal from ZEL Engineers for Professional Services. Background: The need to secure professional services for several miscellaneous Utilities’ projects has become necessary. These projects include: Preparation of contract documents for the abandonment of the old Main Interceptor sewer in Doug Barnard Parkway.Development of redundant source of supply to the 564 pressure system.Assistance in converting the old 18” Fort Gordon main to a raw water supply lineAssistance in managing and closing out construction contracts related to the Fort Gordon capital improvements program. Preparation of the Engineering report in support of our upcoming Revenue Bond Issue. Analysis: ZEL Engineers, a local consulting firm, is uniquely qualified to provide these services due to their familiarity with our water and wastewater infrastructure and their role in the development of our Master Plan update. Financial Impact: ZEL has offered a proposal to provide these services on a time and materials basis with a not-to-exceed cost of $295,000. A copy of the proposal is attached for your reference. Funds are available in 511043490-5212115/80399999-5212115. Alternatives: The Commission could elect not to approve this proposal. Recommendation: We recommend acceptance of the proposal. Funds are Available in the Following 511043490-5212115/80399999-5212115. Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 5  Attachment number 1 \nPage 1 435 Telfair Street Joseph J. Tankersley, P. E. Municipal Engineering Augusta, Ga. 30901-2494 Jorge text] [Type E. Jiménez, P. E. Water Plants – Distribution Charles D. Drown, P. E. Wastewater Plants – Collection Stacey W. Gordon, P. E. Investigations – Planning Studies Frank W. Byne, P. E. Recreational Facilities Kenneth M. Wardenski, EIT, MCSE Zimmerman, Evans and Leopold, inc. Industrial Parks – Roadways Civil – Structural – Mechanical Founded 1946 (706) 724-5627 – FAX (706) 724-5789 Electrical & Instrumentation August 1, 2012 Mr. Tom Wiedmeier, P.E., Director, Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 Dear Mr. Wiedmeier: Zimmerman, Evans and Leopold, Inc. is pleased to provide a proposal for engineering services Task Projects for Augusta Utilities Department at your request. This proposal specifically covers four projects for which the Department has requested our assistance because of our institutional knowledge and allows for any additional tasks that the Department may add for a period of three years at the personnel rates included. The basis of compensation is on a time and cost basis. • Task A is the proper closure of the abandoned main Interceptor in Doug Barnard Parkway. Our estimate of the required effort is $ 45,300. • Task B is the reinforcing of the High Service System supply to the west side of Augusta by reuse of the 14” pipeline supply to the Berkman’s Rd. tank and adding a pump station to the High Service System there and keep the tank contents fresh and also address peak demands from the north side of Washington Rd. Replacement of the 2001 US Metro-seal gate valves subject to failure. This redundant supply to the north side of Augusta meets one of the goals of the Master Plan. Our estimate of the required effort as discussed with your Assistant Director, Mr. Thies is $ 51,700. • Task C is assistance and guidance in the conversion of the Ft Gordon supply main from 1944 into a river water conveyance system along its path and support services to conserve potable water presently used for irrigation and other purposes. Our estimate of the required effort is $34,000. • Task D is assistance with the management of your Contractor at Risk at Ft. Gordon by providing our services as the liaison between Tetra Tech and the Department as requested by you. This effort is not to exceed total of $86,000. • Task E is the issuance of an Engineering Report in support of construction projects to be funded by additional par Revenue Bonds. The Report will address: The engineering basis for the projects; and describe each project in detail including a general scope of each project, and its relevance to the Water Utilities Department; and its purpose in the overall infrastructure serving the Augusta Utilities Department; also, the financial implications of the issuance of additional par Revenue Bonds, including the Amortization Schedule required to retire the debt. The list of projects the Department has identified for this effort is attached to this Proposal. We propose to deliver first Draft of this Report by August 20 and a final Report by September 4, 2012. Our estimate of the required effort is $75,000. We would suggest you seek an authorization not to exceed $295,000. ZEL looks forward to working with AUD to complete these projects. Very truly yours, ZIMMERMAN, EVANS AND LEOPOLD, INC. Jorge E. Jimenez, P. E. PRINCIPAL Item # 5  Attachment number 1 \nPage 2 Description of Services U Regulatory Services: Regulatory services include the complete preparation of documents to U U address environmental and regulatory components of the project. This scope of services includes interaction at the local, state, and federal levels to resolve any permitting issues during the pre- design and design stages. Preliminary Services: Preliminary services are established to provide the design basis for the U U work to be performed on a project. The services include research on existing facilities and location of utilities along the path of the project, in addition to preliminary cost estimates. At the conclusion of the preliminary services stage, the project should be clearly defined for AUD and ZEL, and the design should be established and a report will be generated to describe the design considerations. Design Services: Design services include the preparation of the electrical, mechanical, and civil U U plans in addition to environmental plans. The design services stage will bring the conceptual plans to construction. Bid Assistance: Bid Assistance services provide interaction between client, designer, and bidder U U in order to provide clear understanding of the expectations of AUD to the contracting community. Services include pre-bid meeting attendance and representation, and interpretations and clarifications of pre-bid addenda, in addition to providing expanded bid tabulations and preparing conformed contract documents. Engineering During Construction Services: Engineering During Construction Services include 0BU U attendance of the pre-construction meeting, review of material submissions, and performing periodic site visits to investigate progress during critical construction times. In addition, this includes conflict resolution in the field, and closure of documents and red-line to as-built drawing conversion. Consultation Services: Services related to identifying problem areas, determining the nature of U U problems, or other small assistance in dealing with the existing infrastructure operated by the Department because of ZEL’s familiarization and history with the Department water pumping, treatment and distribution facilities and with the wastewater pumping, treatment and collection facilities. Billing Rates: Except Task 4, expedite @ 2X $135.00 Principals $115.00 Professional Engineers $ 75.00 Staff Engineers $ 60.00 Technicians Reimbursable @ Cost (travel outside Richmond Co., direct costs of document production) Item # 5  Attachment number 1 \nPage 3 AUGUSTA MAIN INTERSEPTOR CLOSURE ‐ 5,210 FT MHS Subtotals A Preliminary Investigations 1 Discussions with client and others identifying the problem 11 $ 1,525.00 2 Define the apparent problem and physical constraints 10 $ 1,350.00 3 Seek and find drawings of previous work in the area of the project. 12 $ 1,620.00 4 Develop preliminary quantities 4 $ 540.00 5 Identify potential expertise required to properly address the problem 12 $ 1,780.00 6 Dredging expertise 16 $ 2,160.00 7 Slurry pumping 16 $ 2,160.00 8 Sewer cleaning 8 $ 1,080.00 9 Legal issues of property rights 4 $ 540.00 10 Environmental impact evasion plan 8 $ 1,080.00 $ 13,835.00 B Building consensus for course of action 1 Department of Transportation 24.0 $ 2,590.00 2 Augusta Utilities Dept. 11.0 $ 1,215.00 3 Atlanta Natural Gas Co 2.5 $ 242.50 4 Richmond County Public Works Dept 6.0 $ 655.00 5 EPD Local Authorities 10.0 $ 1,120.00 6 Merry Land assistance 12.0 $ 1,170.00 7 J B Messerly Operator 3.0 $ 385.00 $ 7,377.50 C Plan of Action 40.0 $ 5,400.00 $ 5,400.00 D Document Preparation AND Bid Assistance 1 Plan drawings defining limits of project 50.0 $ 3,900.00 2 Identification of demonstration section 16.0 $ 1,410.00 3 Calculate accurate quantities of water, sand, and flowable fill reasonable limits 7.5 $ 585.00 4 Consult with experts to assure scope is well defined and peer reviewed 9.0 $ 1,275.00 5 Identify potential bidders 6.0 $ 570.00 6 Identify probable/possible means and methods to achieve the goal 8.0 $ 1,090.00 7 Compile property maps and secure agreements for continuation. 5.3 $ 458.75 8 Prepare advertisement, and bid documents 10.0 $ 1,040.00 9 Allow for the Program to be adopted w/o liability 2.0 $ 270.00 10 Identify equipment required for performance (mixer, slurry pump, dredge pump) 5.5 $ 827.50 11 Determine a method of compensation appropriate for the scope of work 3.0 $ 405.00 12 Determine a suitable schedule for action including milestones 6.0 $ 830.00 13 Assistance during Bidding 8.0 $ 1,080.00 14 Investigation and Recommendation of Contractor 6.0 $ 810.00 $ 12,661.25 SUBTOTALS 337.8 $ 41,163.75 F Construction Administration @ 10% $ 4,116.38 TOTAL $ 45,280.13 Item # 5  Attachment number 1 \nPage 4 Evaluation and Enlargement of the Raw Water Supply System MHS Subtotals A Preliminary Investigations 1 Discussions with client and others identifying the problem 27 $ 3,385.00 2 Define the components and physical constraints 18 $ 2,230.00 3 Seek and find possible users along the corridor of pipeline. 10 $ 1,310.00 4 Develop preliminary quantities 4 $ 460.00 5 compose estimates of potential raw water usage 10 $ 1,110.00 Letter Report, Preliminary Cost Estimate 12 $ 1,500.00 $ 9,995.00 B Preliminary Engineering Phase 1 Develop preliminary layout and user map 28.0 $ 2,100.00 2 Field work sites 16.0 $ 1,080.00 3 Existing Conditions Drawing 1 28.0 $ 1,800.00 4 Existing Conditions Drawing 2 16.0 $ 1,080.00 5 Plant pipe routing of raw water, evaluation of old Ft Gordon pumps for reuse. 12.0 $ 1,160.00 6 Electrical condition 8.0 $ 920.00 7 Hydraulic considerations 14.0 $ 1,490.00 $ 9,630.00 D Design Engineering Phase 1 Cover Sheet 8.0 $ 610.00 5 Plant site plan 25.0 $ 2,135.00 6 Mechanical Drawing 1 25.0 $ 2,135.00 7 Electrical Drawing 1 16.0 $ 1,400.00 9 Routing to end customer Drawing 10.0 $ 600.00 10 Equipment for controls 8.0 $ 920.00 11 Cost Estimate 25.0 $ 2,255.00 12 Construction Timeline 10.0 $ 1,200.00 13 Assistance during Bidding 16.0 $ 2,000.00 14 Investigation and Recommendation of Contractor 8.0 $ 1,000.00 $ 11,255.00 TOTALS 330.0 $ 33,880.00 Item # 5 4  Attachment number 1 \nPage 5 High Service redundant feed from the east side of Washington Rd MHS Subtotals Preliminary Investigations Discussions with client and others identifying the problem 27 $ 3,385.00 Define the apparent problem and physical constraints 18 $ 2,230.00 Seek and find drawings of previous work in the area of the project. 12 $ 1,380.00 Develop preliminary quantities 4 $ 460.00 Obtain pressure record at Washington Rd @ Berkman Rd on High Service System 12 $ 1,220.00 Letter Report, Preliminary Cost Estimate 16 $ 1,840.00 $ 10,515.00 Preliminary Engineering Phase Field Work at tank site 28.0 $ 2,100.00 Field work at other sites, Evaluate Metro‐seal valves 16.0 $ 1,080.00 Existing Conditions Drawing 1 32.0 $ 2,040.00 Existing Conditions Drawing 2 20.0 $ 1,320.00 Pump Sizing and Layout 12.0 $ 1,160.00 Electrical sizing 8.0 $ 920.00 Model evaluation of diurnal curve, summer time 14.0 $ 1,490.00 $ 10,110.00 Design Engineering Phase Cover Sheet 8.0 $ 610.00 Soil Erosion and Sediment Control Sheet 1 13.0 $ 855.00 Soil Erosion and Sediment Control Sheet 2 12.0 $ 720.00 Soil Erosion and Sediment Control Sheet 3 12.0 $ 720.00 Site Plan 37.0 $ 2,855.00 Mechanical Drawing, Metro‐seal location drawings 37.0 $ 2,855.00 Electrical Drawing 36.0 $ 3,040.00 Instrumentation Drawing 30.0 $ 2,350.00 Equipment Housing Drawing 20.0 $ 1,200.00 Identify equipment required for performance 8.0 $ 920.00 Cost Estimate 25.0 $ 2,255.00 Construction Timeline 10.0 $ 1,200.00 Assistance during Bidding 16.0 $ 2,000.00 Investigation and Recommendation of Contractor 8.0 $ 1,000.00 $ 19,580.00 SUBTOTALS 467.0 $ 43,205.00 Construction Administration @ 15% $ 6,480.75 Reimbursables $ 2,000.00 TOTAL $ 51,685.75 Item # 5 5  Engineering Services Committee Meeting 8/27/2012 1:00 PM Options for the Augusta, Georgia Municipal Building Renovations and Modernization Department: Recreation, Parks and Facilities Caption: Motion approve the recommendation of the Administrator to proceed with Option 2d and identify additional funding sources for Commission approval for the Augusta, Georgia Municipal Building Renovations and Modernization Project. (Approved by Engineering Services Committee August 13, 2012-deferred back to committee by the Commission's August 21,2012 meeting) Background: The design for the Municipal Building Renovations has progressed through the Design Narrative and Schematic Design phases and is ready to move into the Construction Document phase. During the Code Review process it was discovered that the stairways and elevators did not meet current code requirements. The stairway can be brought up to code with some modifications. However, the optimum solution for the elevators, which require an enclosed smoke lobby and are not ADA Compliant, is to construct a 9-story addition to the building to house new code compliant elevators. To accomplish this, the construction costs exceed the anticipated budget for this project. The purpose of this agenda item is to present options to the Commission for their consideration. Analysis: Presentation of data. Financial Impact: To Be Determined. Alternatives: To Be Determined. Recommendation: To Be Determined. Funds are Available in the Following To Be Determined. Accounts: Cover Memo Item # 6 REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6 Attachment number 1 \nPage 2 Item # 6 Attachment number 1 \nPage 3 Item # 6 Attachment number 1 \nPage 4 Item # 6 Attachment number 1 \nPage 5 Item # 6 Attachment number 1 \nPage 6 Item # 6 Attachment number 1 \nPage 7 Item # 6 Attachment number 1 \nPage 8 Item # 6