Engineering Services Committee Meeting

Engineering Services Committee Meeting Commission Chamber- 8/12/2013- 1:00 PM ENGINEERING SERVICES 1. Approve the committee's recommendations of appointing the selected Attachments engineering firms to the specific engineering discipline roster for design of future AUD projects. 2. Motion to approve funding for the final phases of the Design Attachments Consultant Services Agreement to LPA Group for the Riverwatch Parkway at I-20 Corridor Improvements Project in the amount of $616,671 as requested by AED. 3. Discuss the apparent ineffectiveness of right-of-way and vacant lot Attachments grass cutting/cleaning and receive from Administrator/Solid Waste Director explanations as to how the service can be improved and whether additional resources are needed. (Requested by Commissioner Bill Lockett) 4. Motion to approve the minutes of the Engineering Services Committee Attachments held on July 29, 2013. 5. Notification of the award of a contract with Eagle Utility Contracting, Attachments Inc. for services associated with construction of the Smokey Road Waterline Upgrade Project under the Task Order Program for Infrastructure for RFQ# 11-130 in the amount of $185,293. Bid Item# 13-167. 6. Consider a request from Mr. Rajesh Kumar and Dr. Gangrosa Attachments regarding the cleaning/maintenance of a retention pond located adjacent to Summerchase. 7. Approve Sole Source Procurement of a Laboratory Benchtop Attachments Trihalomethane Analyzer for the Utilities Department. 8. Approve Sole Source Procurement of Replacement Parts for Attachments Hypochlorite Generation Equipment for the Utilities Department. www.augustaga.gov  Engineering Services Committee Meeting 8/12/2013 1:00 PM Approval of engineering firms' appointments to the various discipline rosters, RFQ Item #13-124: Engineering Consultant Services for Augusta, GA-Utilities Department Department: Augusta Utilities Department Caption: Approve the committee's recommendations of appointing the selected engineering firms to the specific engineering discipline roster for design of future AUD projects. Background: The Augusta Utility Department issued a RFQ for Engineering Consultant Services for Augusta, GA-Utilities Department. The purpose of the RFQ was to solicit and select qualified engineering firms for the various disciplines of engineering needed by AUD. The RFQ requested engineering firms to submit qualifications to be considered for any or all of the following categories: water distribution , wastewater collection , water treatment, wastewater treatment , collection system evaluation, municipal operation and maintenance , utility management, architecture, program management, surveying, and GDOT project design. Qualifications were received and evaluated by members of AUD and procurement and the recommended firms have been appointed to each discipline roster. Analysis: The firms scoring the highest based on the criteria set forth in the RFQ were selected for each roster. Financial Impact: Funding for engineering services are budgeted in the Renewal and Extension Fund and the 2012 Bond Fund. Alternatives: No alternatives are recommended. Recommendation: We recommend that the commission approve the appointment of the selected engineering firms to each discipline roster. Funds are Available in the Following Funding accounting will be assigned per negotiated project. Accounts: Cover Memo Item # 1 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 Item # 1 Attachment number 2 \nPage 1 Item # 1  Attachment number 3 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS I. Program Management James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 20.0 66.7 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road Danville, VA 24540 McKim & Creed 8020 Tower Point Dr 20.0 20.0 11.7 20.0 71.7 Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street Augusta, GA 30901 MWH 230 Peachtree St., S 470 20.0 15.0 8.3 16.7 60.0 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd 20.0 20.0 10.0 20.0 70.0 Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 4 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS J. GDOT Project Design James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 13.3 60.0 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 10.0 15.0 15.0 16.7 56.7 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street 15.0 20.0 11.7 16.7 63.3 Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road Danville, VA 24540 McKim & Creed 8020 Tower Point Dr Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D- 520 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street Augusta, GA 30901 MWH 230 Peachtree St., S 470 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 5 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS K. Surveylng James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 16.7 63.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 20.0 20.0 20.0 16.7 76.7 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street 20.0 20.0 20.0 16.7 76.7 Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road Danville, VA 24540 McKim & Creed 8020 Tower Point Dr Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street Augusta, GA 30901 MWH 230 Peachtree St., S 470 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 6 \nPage 1 Request for Qualifications Request for Qualifications will be received at this office until Friday, May 3, 2013 @ 11:00 a.m. for furnishing: RFQ Item #13-124 Engineering Consultant Services for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 19, 2013 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 28, April 4, 11, 18, 2013 Revised: 8/15/2011 Item # 1  Attachment number 7 \nPage 1 RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies James G Swift & Assoc 1206 Interstate Parkway Yes 118565 Yes Yes Yes Yes Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., Yes 123606 Yes Yes Yes Yes Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Yes 226309 Yes Yes Yes Yes Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Road, Suite 190 Yes 53328 Yes Yes Yes Yes Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Yes 62985 Yes Yes Yes Yes Augusta, GA 30901 WK Dickson & Co AWIL6294/ 1450 Greene Street Yes Yes Yes Yes Yes Augusta, GA 30901 110665 Cranston Engineering Group 452 Ellis Street Yes 64684 Yes Yes Yes Yes Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Yes 11815 Yes Yes Yes Yes Atlanta, GA 30350 Dewberry 551 Piney Forest Road Yes 104636 Yes Yes Yes Yes Danville, VA 24540 McKim & Creed 8020 Tower Point Dr Yes 68813 Yes Yes Yes Yes Charlotte, NC 28227 Brown & Caldwell MNEW1351/ 900 Hammond Dr St 400 Yes Yes Yes Yes Yes Atlanta, GA 30328 69828 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Yes 70249 Yes Yes Yes Yes Atlanta, GA 30342 Item # 1 Page 1 of 3  Attachment number 7 \nPage 2 RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies ADS LLC Yes/Non- 1300 Meridian St., 3000 23043 Yes Yes Yes Yes Huntsville, AL 35801 Compliant URS Corporation No/Non- 1000 Abernathy Rd 900 Yes Yes Yes Yes Yes Atlanta, GA 30328 Compliant Integrated Circles Tech 270 Peachtree St NW Yes 426843 Yes Yes Yes Yes Atlanta, GA 30303 EMC Engineering 10 Chatham Center South, Suite 100 Yes 324745 Yes Yes Yes Yes Savannah, GA 31405 Gresham, Smith & Part 1400 Nashville City No/Non- Center 511 Union St Yes Yes Yes Yes Yes Compliant Nashville, TN 37219 ZEL Engineers 435 Telfair Street Yes 257101 Yes Yes Yes Yes Augusta, GA 30901 MWH 230 Peachtree St., S 470 Yes 539319 Yes Yes Yes Yes Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Yes 131222 Yes Yes Yes Yes Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Yes 104087 Yes Yes Yes Yes Mobile, AL 36606 Jacobs Engineering No/Non- 6801 Govenor's Lake Pk Yes 212531 Yes Yes Yes Norcross, GA 30071 Compliant S L King & Associates No/Non- 270 Peachtree St NW Yes 435335 Yes Yes Yes Atlanta, GA 30303 Compliant S.L. King Technologies No/Non- 270 Peachtree St NW Yes 435335 Yes Yes Yes Atlanta, GA 30303 Compliant Rindt-McDuff Associates Item # 1 334 Cherokee St Yes 331909 Yes Yes Yes Yes Marietta, GA 30060 Page 2 of 3  Attachment number 7 \nPage 3 RFQ Opening RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department RFQ Due: Friday, May 3, 2013 @ 11:00 a.m. VENDORS Attachment B E-Verify Addendum 1 SAVE Form Original 6 Copies Christopher Booker 3319 Perkins Road Yes 667907 Yes Yes Yes Yes Augusta, GA 30906 Moore Associates Non- 1009 East Avenue LATE North Augusta, SC 29841 Compliant Item # 1 Page 3 of 3 Attachment number 8 \nPage 1 Item # 1 Attachment number 8 \nPage 2 Item # 1 Attachment number 8 \nPage 3 Item # 1 Attachment number 8 \nPage 4 Item # 1 Attachment number 9 \nPage 1 Item # 1 Attachment number 9 \nPage 2 Item # 1 Attachment number 9 \nPage 3 Item # 1 Attachment number 9 \nPage 4 Item # 1 Attachment number 9 \nPage 5 Item # 1 Attachment number 9 \nPage 6 Item # 1 Attachment number 9 \nPage 7 Item # 1 Attachment number 9 \nPage 8 Item # 1 Attachment number 9 \nPage 9 Item # 1 Attachment number 9 \nPage 10 Item # 1  Attachment number 10 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS A. Water Distribution Analysis James G Swift & Assoc 1206 Interstate Parkway 20.0 20.0 20.0 16.7 76.7 Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 16.7 63.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 20.0 20.0 20.0 16.7 76.7 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street 20.0 20.0 11.7 20.0 71.7 Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road 20.0 20.0 6.7 16.7 63.3 Danville, VA 24540 McKim & Creed 8020 Tower Point Dr 20.0 20.0 6.7 16.7 63.3 Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 20.0 20.0 5.0 16.7 61.7 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW 15.0 10.0 10.0 10.0 45.0 Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 20.0 20.0 6.7 16.7 63.3 Savannah, GA 31405 ZEL Engineers 435 Telfair Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 MWH 230 Peachtree St., S 470 15.0 15.0 8.3 16.7 55.0 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr 20.0 20.0 15.0 20.0 75.0 Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St 20.0 20.0 5.0 16.7 61.7 Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 11 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS B. Wastewater Collection Analysis James G Swift & Assoc 1206 Interstate Parkway 20.0 20.0 20.0 16.7 76.7 Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 16.7 63.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 20.0 20.0 20.0 16.7 76.7 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street 20.0 20.0 15.0 20.0 75.0 Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road 20.0 20.0 6.7 16.7 63.3 Danville, VA 24540 McKim & Creed 8020 Tower Point Dr 20.0 20.0 6.7 16.7 63.3 Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 20.0 20.0 5.0 16.7 61.7 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 20.0 10.0 6.7 16.7 53.3 Savannah, GA 31405 ZEL Engineers 435 Telfair Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 MWH 230 Peachtree St., S 470 20.0 15.0 8.3 16.7 60.0 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr 20.0 20.0 15.0 20.0 75.0 Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St 20.0 20.0 5.0 16.7 61.7 Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 12 \nPage 1 Cumulative Evaluation RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS C. Water Treatment Plants James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 16.7 63.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road Danville, VA 24540 McKim & Creed 8020 Tower Point Dr 20.0 20.0 6.7 16.7 63.3 Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 20.0 20.0 5.0 20.0 65.0 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 20.0 20.0 5.0 16.7 61.7 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 MWH 230 Peachtree St., S 470 20.0 15.0 11.7 20.0 66.7 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 13 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS D. Wastewater Treatment Plants James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 13.3 70.0 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 20.0 6.7 16.7 63.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road Danville, VA 24540 McKim & Creed 8020 Tower Point Dr 20.0 20.0 6.7 16.7 63.3 Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 20.0 20.0 5.0 16.7 61.7 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 20.0 20.0 5.0 20.0 65.0 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 20.0 10.0 5.0 16.7 51.7 Savannah, GA 31405 ZEL Engineers 435 Telfair Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 MWH 230 Peachtree St., S 470 20.0 15.0 10.0 16.7 61.7 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 14 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS E.. Collection System Evaluation James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 10.0 15.0 6.7 16.7 48.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street 20.0 15.0 15.0 20.0 70.0 Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 20.0 20.0 6.7 20.0 66.7 Atlanta, GA 30350 Dewberry 551 Piney Forest Road 20.0 20.0 6.7 16.7 63.3 Danville, VA 24540 McKim & Creed 8020 Tower Point Dr 20.0 20.0 6.7 20.0 66.7 Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 20.0 20.0 5.0 16.7 61.7 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 20.0 20.0 5.0 16.7 61.7 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW 5.0 15.0 5.0 10.0 35.0 Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street Augusta, GA 30901 MWH 230 Peachtree St., S 470 20.0 20.0 8.3 16.7 65.0 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd 20.0 20.0 5.0 16.7 61.7 Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 15 \nPage 1 Cumulative Evaluation Sheet RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS F. Municipal Operation & Maintenance James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road 20.0 20.0 6.7 16.7 63.3 Danville, VA 24540 McKim & Creed 8020 Tower Point Dr Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street Augusta, GA 30901 MWH 230 Peachtree St., S 470 20.0 10.0 10.0 16.7 56.7 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 16 \nPage 1 Cumulative Evaluation RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Evaluation Criteria Firm Experience of Total Augusta References Experience Proposed Staff Systems Points 25 25 25 25 100 VENDORS G. Utility Management James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., 20.0 20.0 16.7 10.0 66.7 Atlanta, GA 30328 Johnson Laschober 1296 Broad Street Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street 20.0 20.0 8.3 16.7 65.0 Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road 15.0 20.0 11.7 16.7 63.3 Danville, VA 24540 McKim & Creed 8020 Tower Point Dr Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street Augusta, GA 30901 MWH 230 Peachtree St., S 470 10.0 15.0 10.0 16.7 51.7 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road Augusta, GA 30906 Item # 1 Page 1 of 1  Attachment number 17 \nPage 1 Cumulative Evaluation RFQ Item #13-124 Engineering Consultant Services for Augusta, Georgia - Utilities Department 3. 1. 2. Knowledge of 4. Firm Experience of Total Augusta References Experience Proposed Staff Evaluation Criteria Systems Points 25 25 25 25 100 VENDORS H. Architecture James G Swift & Assoc 1206 Interstate Parkway Augusta, GA 30909 CH2M Hill 1000 Abernathy Rd., Atlanta, GA 30328 Johnson Laschober 1296 Broad Street 20.0 20.0 20.0 20.0 80.0 Augusta, GA 30901 Moreland Altobelli Asso 2211 Beaver Ruin Rd, Suite 190 20.0 15.0 6.7 16.7 58.3 Norcross, GA 30071 W R Toole Engineers 1005 Broad Street, 200 Augusta, GA 30901 WK Dickson & Co 1450 Greene Street Augusta, GA 30901 Cranston Engineering Group 452 Ellis Street Augusta, GA 30903-2546 Woolpert 375 Northridge Rd, # 100 Atlanta, GA 30350 Dewberry 551 Piney Forest Road Danville, VA 24540 McKim & Creed 8020 Tower Point Dr Charlotte, NC 28227 Brown & Caldwell 900 Hammond Dr St 400 Atlanta, GA 30328 Hazen and Sawyer 5775 Peachtree Dunwoody Rd, St D-520 Atlanta, GA 30342 Integrated Circles Tech 270 Peachtree St NW Atlanta, GA 30303 EMC Engineering 10 Chatham Center S, Suite 100 Savannah, GA 31405 ZEL Engineers 435 Telfair Street 15.0 15.0 15.0 20.0 65.0 Augusta, GA 30901 MWH 230 Peachtree St., S 470 Atlanta, GA Stevenson & Palmer 723 Industrial Park Dr Evans, GA 30809 Constantine Engineering 60-B Springdale Rd Mobile, AL 36606 Rindt-McDuff Associates 334 Cherokee St Marietta, GA 30060 Christopher Booker 3319 Perkins Road 20.0 20.0 15.0 20.0 75.0 Augusta, GA 30906 Item # 1 Page 1 of 1  Engineering Services Committee Meeting 8/12/2013 1:00 PM I-20 Eastbound/Riverwatch Parkway Corridor Improvements Project -SA1 Department: Engineering Caption: Motion to approve funding for the final phases of the Design Consultant Services Agreement to LPA Group for the Riverwatch Parkway at I-20 Corridor Improvements Project in the amount of $616,671 as requested by AED. Background: The Riverwatch Parkway corridor in the vicinity of Interstate 20 is one of the more heavily traveled routes in Augusta-Richmond County, carrying approximately 30,000 vehicles per day. This corridor is one of the primary routes from West Augusta and Columbia County into the Augusta Downtown and Medical District and experiences congestion during peak periods of travel which can be attributed to several factors including lack of left- turn capacity, lack of signal interconnectivity and unbalanced lane utilization. In February 2011, LPA Group was awarded the Design Consultant Services contract for the project and released to perform the initial phases of the project that included: traffic analysis, concept development, environmental document and survey. The purpose of this item is to continue the project and move it from concept into detailed design and move the project to construction Analysis: In February 2011, commission approved the initial design phases of the project that included concept development, survey, environmental documentation, and public involvement. The purpose of this item is to move the project from concept to final design and keep it moving forward. Financial Impact: $490,000 will be funded through SPLOST Phase VI with the remainder funded through TIA discretionary funds and will be reimbursed through the TIA. Alternatives: 1) Motion to approve funding for the final phases of the Design Consultant Services Agreement to LPA Group for the Riverwatch Parkway at I-20 Corridor Improvements Project in the amount of $616,671 as requested by AED. 2) Do not approve. Cover Memo Item # 2 Recommendation: Approve Alternative Number One Funds are Available in the Following SPLOST VI and TIA Discretionary Funds Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2  Attachment number 1 \nPage 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks AUGUSTA, GEORGIA ENGINEERING DEPARTMENT Augusta Richmond County Project Number(s): 328-041120-210328702 Supplemental Agreement Number: 1 Purchase Order Number: 193696 SUPPLEMENTAL AGREEMENT WHEREAS, We, LPA Group, entered into a contract with Augusta, GA., on February 15, 2011, for Engineering Design Services for I-20 Eastbound/Riverwatch Parkway at Corridor Improvements Project, File Reference No.09-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to- wit: Engineering services to consist of final design and construction documents It is agreed that as a result of the above described modification the contract amount is increased by $616,671.00 from $245,878.00 to a new total of $862,549.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, LPA Group, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This _________ day of _____________, 2013. RECOMMEND FOR APPROVAL: AUGUSTA, GEORGIA Honorable Deke S. Copenhaver, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Item # 2 Title: Title: February 2011  Attachment number 2 \nPage 1 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Augusta-Richmond County, Georgia CPB#328-041120-210328702 CAPITAL PROJECT BUDGET I-20 Eastbound/Riverwatch Ramp Change Number One BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB#328-041120-210328702. This project is for the final phases of the Riverwatch Parkway at I-20 Corridor Improvements. Funding is available in the amount of $616,671.00 awarded to LPA Group and available in SPLOST Phase VI for Supplemental Agreement Number One. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Phase VI $ 245,878 SPLOST Phase VI $ 490,000 TIA Discretionary Funds $ 126,671 $ 862,549 Section 3: The following amounts are appropriated for the project: By Basin By District Phinizy $ 862,549 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Deke Copenhaver, Mayor Item # 2 1 of 4 1.24.2011  Attachment number 2 \nPage 2 Augusta-Richmond County, Georgia CPB#328-041120-210328702 CAPITAL PROJECT BUDGET I-20 Eastbound/Riverwatch Ramp Change Number One CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB Addition CPB SPLOST PHASE VI ($245,878) ($245,878) SPLOST PHASE VI ($490,000) ($490,000) TIA Discretionary Funds ($126,671) ($126,671) TOTAL SOURCES: ($245,878) ($616,671) ($862,549) USE OF FUNDS ENGINEERING 328-041120-5212115 $245,878 $616,671 $862,549 TOTAL USES: $245,878 $616,671 $862,549 Item # 2 2 of 4 1.24.2011  Attachment number 2 \nPage 3 xecution. For CPB#328-041120-210328702 702. This project is for ovements. Funding is nd available in SPLOST Item # 2 3 of 4 1.24.2011  Attachment number 2 \nPage 4 CPB#328-041120-210328702 Item # 2 4 of 4 1.24.2011  Engineering Services Committee Meeting 8/12/2013 1:00 PM Maintenance costs of vacant lots Department: Caption: Discuss the apparent ineffectiveness of right-of-way and vacant lot grass cutting/cleaning and receive from Administrator/Solid Waste Director explanations as to how the service can be improved and whether additional resources are needed. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3  Engineering Services Committee Meeting 8/12/2013 1:00 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Engineering Services Committee held on July 29, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4 Attachment number 1 \nPage 2 Item # 4 Attachment number 1 \nPage 3 Item # 4 Attachment number 1 \nPage 4 Item # 4 Attachment number 1 \nPage 5 Item # 4  Engineering Services Committee Meeting 8/12/2013 1:00 PM Notification of award for a construction contract to Eagle Utility Contracting, Inc. for construction of the Smokey Road Waterline Upgrade Project under the Task Order Program for Infrastructure for RFQ#11-130 in the amount of $185,293. Bid item #13-167. Department: Augusta Utilities Department Caption: Notification of the award of a contract with Eagle Utility Contracting, Inc. for services associated with construction of the Smokey Road Waterline Upgrade Project under the Task Order Program for Infrastructure for RFQ# 11-130 in the amount of $185,293. Bid Item# 13-167. Background: Smokey Road is currently served by a 2" water line. The small line size, in addition to its long length cause problems with delivering adequate flow. This project will consist of multiple connections and installation up to 3807 LF of water main as well as fire hydrants. Analysis: Eagle Utility Contracting, Inc. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department desires to inform commission of the award of this contract to construct the Smokey Road Waterline Upgrade Project under the Task Order Program for Infrastructure for RFQ #11-130 to Eagle Utility Contracting, Inc. Bid Item #13-167. Financial Impact: $185,293, under account number 512043410-5425110/80413006- 5425110 Alternatives: No alternatives due to the contract being awarded under the Task Order Program for Infrastructure for RFQ#11-130. Bid Item #13- 167. Recommendation: We are informing the Commission of the department's award of the contract with Eagle Utility Contracting, Inc. in the amount of $185,293 for the construction of the Smokey Road Waterline Upgrade Project under the Task Order Program for Infrastructure for RFQ#11-130. Bid Item #13-167. Cover Memo Item # 5 Funds are Available in the Following $185,293 from account 512043410-5425110/80413006-5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5 Attachment number 2 \nPage 1 Item # 5 Attachment number 3 \nPage 1 Item # 5  Attachment number 4 \nPage 1 Invitation to Bid Sealed bids will be received at this office on Thursday, July 11, 2013 @ 3:00 p.m. for furnishing: Bid Item 13-167 Smokey Road Waterline Upgrade Project for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, June 13, 2013. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Thursday, June 20, 2013 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 21, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. GERI A. SAMS, Procurement Director Revised: 8/15/2011 Item # 5 Attachment number 5 \nPage 1 Item # 5 Attachment number 5 \nPage 2 Item # 5  Attachment number 6 \nPage 1 ATTN: THERON SAPP ATTN: JAMES WILLIAMS ATTN: TONY HIGHFIELD QUALITY STORM WATER SOLUTIONS CONTRACT MANAGEMENT INC EAGLE UTILITY 437 CAMBRIDGE CIRCLE 1827 KILLINGSWORTH 1350 BRANCH ROAD MARTINEZ GA 30907 AUGUSTA GA 30904 BISHOP, GA 30627 ATTN: PATRICK DILLARD Tom Wiedmeier Jerry Delaughter BLAIR CONSTRUCTION PO BOX 770 Augusta Utilities Augusta Utilities EVANS, GA 30809 Bay Street Bay Street Joe Holland Yvonne Gentry Tevia Davis Augusta Utilities Municipal Building Augusta Utilities RD Bay Street LSB – 3 FLOOR Bay Street Bid Item #13-167 Bid Item 13-167 Smokey Road Smokey Road Waterline Upgrade Waterline Upgrade Project Mailed Project June 20, 2013 For Utilities Department Bid Due: Thurs 7/11/13 @ 3:00 p.m. Item # 5  Engineering Services Committee Meeting 8/12/2013 1:00 PM Rajesh Kumar and Dr. Gangrosa Department: Clerk of Commission Caption: Consider a request from Mr. Rajesh Kumar and Dr. Gangrosa regarding the cleaning/maintenance of a retention pond located adjacent to Summerchase. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 Item # 6  Engineering Services Committee Meeting 8/12/2013 1:00 PM Sole Source Procurement of a Laboratory Benchtop Trihalomethane Analyzer Department: Utilities Caption: Approve Sole Source Procurement of a Laboratory Benchtop Trihalomethane Analyzer for the Utilities Department. Background: The U. S. Environmental Protection Agency and the Georgia Enviromental Protection Division require that we monitor for Total Trihalomethane (THM) compounds in our water distribution system once per quarter. We collect those samples and send them to the Georgia EPD laboratory for analysis. This results in what can be a delay of approximately four weeks before results are available. Recent changes in the federal reporting rules makes it desirable to be able to analyze more samples and receive the results much more quickly. This would allow us to operate our water distribution to in a manner that helps to insure continued compliance with all requirements. Analysis: We believe that having the capability to perform THM analyze for THM compounds in our own laboratory would provide the opportunity to to optimize our system operation as it relates to this parameter. We have identified the Parker-Hannifin THM Analyzer as an instrument that will allow us that capability. In discussions with Parker-Hannifin we were told that theirs is the only system that provides that capability. We have investigated the claim by the Parker-Hannifin Corporation that the Parker THM Analyzer is a unique product with no other manufacturer offering the same technology. We have performed an internet search for laboratory bench top THM analyzers and we have also attended the largest water conference in North America which included an exhibition of several hundred vendors that provide products and services for the water industry. In each search we not only found that the Parker THM Analyzer is indeed unique but we could not locate another vendor that even offers a laboratory bench top THM analyzer. There are several vendors that offer an on-line THM analyzer but those are limited to performing analyses at only one location. The bench top model offers the advantage of being able to analyze samples collected at multiple locations and transported back to the laboratory. Based on this investigation we have Cover Memo concluded that the Parker-Hannifin Corporation is the sole source Item # 7  for a product that meets our requirements. Financial Impact: $36.298.25 from budgeted funds. Alternatives: Continue current monitoring approach with limited ability to optimize our water distribution system operations. (not recommended) Recommendation: Approve the sole source procurement of the Parker-Hannifin THM Analyzer at a cost of $36,298.25. Funds are Available in the Following 506043570-5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 \nPage 1 Item # 7 Attachment number 1 \nPage 2 Item # 7 Attachment number 1 \nPage 3 Item # 7 Attachment number 1 \nPage 4 Item # 7 Attachment number 1 \nPage 5 Item # 7 Attachment number 1 \nPage 6 Item # 7 Attachment number 1 \nPage 7 Item # 7  Engineering Services Committee Meeting 8/12/2013 1:00 PM Sole Source Procurement of Replacement Parts for Hypochlorite Generation Equipment Department: Utilities Caption: Approve Sole Source Procurement of Replacement Parts for Hypochlorite Generation Equipment for the Utilities Department. Background: Augusta's new and upgraded surface water treatment plants utilize a technology which allows onsite generation of sodium hypochlorite which is used as a replacement for chlorine gas as a disinfectant in drinking water. The system used at our facilities is manufactured by Severn Trent Services. These units require periodic replacement of generation cells due to normal deterioration of the electrodes. The purpose of this procurement is to purchase a replacement cell for one of the units at the N. Max Hicks Water Treatment Plant. Analysis: This is a replacement part for an existing piece of equipment which is proprietary in its design and construction. The only source for this procurement is the equipment manufacturer. Financial Impact: $39,350.00 from budgeted funds. Alternatives: No feasible alternatives are available. Recommendation: Approve the sole source procurement of a replacement cell assembly from Severn Trent Services at a cost of $39,350.00. Funds are Available in the Following 506043540-5425110 Accounts: REVIEWED AND APPROVED BY: Finance. Cover Memo Procurement. Item # 8 Law. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 \nPage 1 Item # 8 Attachment number 1 \nPage 2 Item # 8 Attachment number 1 \nPage 3 Item # 8 Attachment number 1 \nPage 4 Item # 8 Attachment number 1 \nPage 5 Item # 8 Attachment number 1 \nPage 6 Item # 8 Attachment number 1 \nPage 7 Item # 8 Attachment number 1 \nPage 8 Item # 8 Attachment number 1 \nPage 9 Item # 8