Engineering Services Committee Meeting

Engineering Services Committee Commission Chamber- 11/25/2013- 12:55 PM Meeting ENGINEERING SERVICES 1. Motion to approve a cost sharing agreement between the Attachments Augusta Utilities Department and James Stafford, Bernard Dunstan, and Allen Grinalds. 2. Motion to authorize condemnation to acquire title of a portion Attachments of property for fee simple and permanent construction and maintenance easement (Parcel 227-0-038-00-0) 4763 Windsor Spring Road. 3. Motion to authorize condemnation to acquire title of a portion Attachments of property for fee simple and permanent construction and maintenance easement (Parcel 227-0-040-00-0) 4773 Windsor Spring Road. 4. Motion to authorize condemnation to acquire title of a portion Attachments of property for fee simple and permanent construction and maintenance easement (Parcel 227-0-094-00-0) 4359 Windsor Spring Road. 5. Motion to authorize condemnation to acquire title of the entire Attachments parcel, (Parcel 087-4-111-00-0) 2056 Golden Rod Street. 6. Approve subject agreement to Johnson, Laschober, and Attachments Associates, P.C. in the amount of $45,540.00. This award will include costs associated with plan updates and permit updates, as well as for costs associated with the bidding and construction services phases of the project. 7. Approve awarding of Utilities Bid #13-178 to Badger Meter. Attachments 8. Motion to approve the minutes of the Engineering Services Attachments Committee held on November 12, 2013.  9. Motion to approve an Option for Right of Way between Teresa Attachments P. Tedder and Jana S. Pine and Augusta, Georgia for an easement consisting of 0.175 acre (7,621.09 sq. ft.) in fee, more or less, and no permanent easement, and 2,678.18 sq. ft. of temporary construction easement, more or less, and one temporary driveway easement located at 1263-A Marks Church Road for a total price of $23,700.00. 10. Motion to approve and accept the Deed of Dedication and Attachments Maintenance Agreement for The Enclave and The Station. www.augustaga.gov  Engineering Services Committee Meeting 11/25/2013 12:55 PM 8 Inch Sewer Line and Easement Cost Share Agreement with James Stafford, Bernard Dunstan, and Allen Grinalds Department: Augusta Utilities Department Caption: Motion to approve a cost sharing agreement between the Augusta Utilities Department and James Stafford, Bernard Dunstan, and Allen Grinalds. Background: There is currently an unsewered area west of Aumond Road between Walton Way and Wheeler Road. AUD's sewer project will construct an 8 inch sewer line on Westminster Drive from Oxford Road to Aumond Road to provide sewer service to the west side of Aumond Road. Three property owners wish to donate an easement and participate in the cost of the sewer. Sewer services for the three properties are included in the cost share. Analysis: The property owners wish to build houses and would like to be connected to the AUD sewer system. Financial Impact: James Stafford, Bernard Dunstand, and Allen Grinalds have agreed to pay the costs, in their entirety, for the installation of the sewer line within the easement they are donating. The cost estimate for this work is $12,535.00, but all parties have agreed to pay any additional costs associated with this work should the cost be higher than the estimate. There will be no financial impact to AUD for this additional work. Alternatives: Deny the motion to approve a cost sharing agreement between the Augusta Utilities Department and James Stafford, Bernard Dunstand, and Allen Grinalds. Recommendation: Approve the motion to approve the cost sharing agreement between the Augusta Utilites Department and James Stafford, Bernard Dunstand, and Allen Grinalds. Funds are Available in the Following N/A Cover Memo Item # 1 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1 Item # 1  Engineering Services Committee Meeting 11/25/2013 12:55 PM Acquisition of Fee Simple & Permanent Construction & Maintenance Easement to Richmond County, GA from Tefform, LLC Department: Law Caption: Motion to authorize condemnation to acquire title of a portion of property for fee simple and permanent construction and maintenance easement (Parcel 227-0-038-00-0) 4763 Windsor Spring Road. Background: The City cannot determine clear title, as there is no record that Tefform, LLC foreclosed the right of redemption from tax sale and there is no vesting deed into the property owner. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 12,865.26 square feet in fee and 3,658.53 square feet of permanent construction and maintenance easement. The appraised value is $3,750.00. Analysis: Condemnation is necessary in order to acquire the required property. Financial Impact: The necessary costs will be covered under the project budget. Alternatives: Deny condemnation. Recommendation: Approve condemnation Funds are Available FUNDS ARE AVAILABLE IN THE FOLLOWING in the Following ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 2 Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 Item # 2  Engineering Services Committee Meeting 11/25/2013 12:55 PM Acquisition of Fee Simple & Permanent Construction & Maintenance Easement to Richmond County, GA from Vincent H. Graham, Sr. Department: Law Caption: Motion to authorize condemnation to acquire title of a portion of property for fee simple and permanent construction and maintenance easement (Parcel 227-0-040-00-0) 4773 Windsor Spring Road. Background: The City cannot determine clear title, as a portion of the record does not evidence transfer into the grantor. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property for parcel 25 consists of 6,413.88 square feet in fee and 2,243.62 square feet of permanent construction and maintenance easement and parcel 25R consists of .284 acres in fee simple. The appraised value for parcel 25 is $9,750.00 and parcel 25R is $3,914.00.00 making the total appraised value $13,664.00. Analysis: Condemnation is necessary in order to acquire the required property. Financial Impact: The necessary costs will be covered under the project budget. Alternatives: Deny condemnation. Recommendation: Approve condemnation. Funds are Available FUNDS ARE AVAILABLE IN THE FOLLOWING in the Following ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 Item # 3  Engineering Services Committee Meeting 11/25/2013 12:55 PM Acquisition of Fee Simple & Permanent Construction & Maintenance Easement to Richmond County, GA from Vincent H. Graham, Sr. 4359 Windsor Spring Rd Department: Law Caption: Motion to authorize condemnation to acquire title of a portion of property for fee simple and permanent construction and maintenance easement (Parcel 227-0-094-00-0) 4359 Windsor Spring Road. Background: The City cannot determine clear title, as a portion of the record does not evidence transfer into the grantor. Therefore the City seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 6,360.64 square feet in fee and 4,253.65 square feet of permanent construction and maintenance easement. The appraised value is $2,350.00 Analysis: Condemnation is necessary in order to acquire the required property. Financial Impact: The necessary costs will be covered under the project budget. Alternatives: Deny condemnation. Recommendation: Approve condemnation. Funds are Available FUNDS ARE AVAILABLE IN THE FOLLOWING in the Following ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 Accounts: REVIEWED AND APPROVED BY: Finance. Cover Memo Law. Item # 4 Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 Item # 4  Engineering Services Committee Meeting 11/25/2013 12:55 PM Acquisition of the Entire Parcel to Richmond County, GA from Wylene Godbee & Lillie Mae Godbee Department: Law Caption: Motion to authorize condemnation to acquire title of the entire parcel, (Parcel 087-4-111-00-0) 2056 Golden Rod Street. Background: Despite repeated efforts, the City has been unable to reach an agreement with Wylene Godbee Glenn and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn the entire property. The required property consists of 7,500 square feet. The appraised value is $39,000.00. Analysis: Condemnation is necessary in order to acquire the required property. Financial Impact: The necessary costs will be covered under the project budget. Alternatives: Deny condemnation. Recommendation: Deny condemnation. Funds are Available FUNDS ARE AVAILABLE IN THE FOLLOWING in the Following ACCOUNTS: G/L 328-041110-52.12122 J/L 212828203- Accounts: 52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 Item # 5  Engineering Services Committee Meeting 11/25/2013 12:55 PM Approve Johnson, Laschober, and Associates (JLA) Design Change Order 3 for the Butler Creek West Sanitary Sewer Upgrades, project number 60106 Department: Augusta Utilities Department Caption: Approve subject agreement to Johnson, Laschober, and Associates, P.C. in the amount of $45,540.00. This award will include costs associated with plan updates and permit updates, as well as for costs associated with the bidding and construction services phases of the project. Background: Sanitary sewer upgrades are needed in the western Butler Creek Basin area of Augusta-Richmond County. The project is designed to provide for the installation of new gravity sewer mains and forced sewer mains, as well as sanitary sewer lift station upgrades which will provide necessary sewer services to subject areas, including the National Science Center area. Due to changes and upgrades needed for the design, additions to the project scope, as well as additional state, local, and federal environmental permits, it became necessary for the designer, JLA, to provide additional design services to the Utility Department. Analysis: Johnson, Laschober, and Associates, P.C. has provided a thorough cost breakdown for the additional work and services required from their firm. Augusta Utilities Department has reviewed the design Change Order 3 documents prepared by JLA and found the associated fees to be acceptable for the work and services required. Approval of additional funding is needed to move the Butler Creek West project forward. Financial Impact: Funds for Change Order 3 are provided in 511043420- 5212115/80360106-5212115 Alternatives: No alternatives are recommended. Recommendation: Augusta Utilities Department recommends the Commission approve subject Change Order 3 for JLA in the amount of $45,540.00. Cover Memo Item # 6 Funds are Available FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: in the Following 511043420-5212115/80360106-5212115 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Item # 6 Item # 6 Item # 6  Engineering Services Committee Meeting 11/25/2013 12:55 PM Award Utilities Water Meter Bid to Badger Meter Department: Utilities, Tom Wiedmeier, Director Caption: Approve awarding of Utilities Bid #13-178 to Badger Meter. Background: From 2003 through 2005, we replaced over 7,000 of our existing commercial and industrial meters with Badger Electronic Read meters and Itron radio read devices. Since that time AUD has replaced over 25,000 additional meters with Badger meters and Itron reading devices. AUD has also implemented a preventative maintenance program for all meters that has required inventorying Badger repair parts to regularly maintain our existing meters. The 2013 bid was advertised and Badger Meter and Mueller Systems were the only respondents. Analysis: Mueller offered some items that do not meet specifications. In addition, Mueller did not bid many of the items included in the bid. Badger Meter offered the lowest responsive bid. Financial Impact: Augusta Utilities will spend approximately $500,000 to purchase meters this year. We are just starting an evaluation of available metering systems and technologies to determine the future of our metering technology. Alternatives: None recommended Recommendation: Approve awarding of Utilities Bid #13-178 to Badger Meter. Funds are Available in the Following 506043210-5315111 Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Item # 7 Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 7  Attachment number 1 \nPage 1 Invitation to Bid Sealed bids will be received at this office on Wednesday, September 25, 2013 @ 11:00 a.m. for furnishing: Bid Item 13-178 Water Meters for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday September 6, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle August 15, 22, 29, September 5, 2013 Metro Courier August 21, 2013 Revised: 8/15/2011 Item # 7  Attachment number 2 \nPage 1 Bid Item 13-178 Water Meters for Utilities Department Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m. Badger Meters Mueller Systems, LLC ITEM EST. QTY. DESCRIPTION UNIT P. O. Box 245036 10210 Statesville Blvd Milwaukee, WI Cleveland, NC 27013 With/AMR Manual With/AMR Manual 46.20 5/8" x 3/4" meter w/EER EA 1 5000 $ 187.00 $ 48.75 $ 179.25 36.00 Trade-In EA $ 3.25 $ 3.25 No Bid *420 Composite RCDL M25 LL, Lead Free Bronze Bottom Hersey 420 Bronze 1" PD meter w/EER EA 2 500 $ 267.00 $ 128.30 $ 256.75 $ 117.60 Trade-In EA $ 7.00 $ 7.00 No Bid RCDL M70 LL Lead Free Bronze Bottom Hersey 452 1 1/2" PD meter w/2 bolt EA 3 50 Elliptical Flange $ 440.00 $ 286.75 $ 429.25 $ 270.00 Trade-In EA $ 15.00 $ 15.00 No Bid RCDL M120 LL Elliptical Long w/Test Plug Hersey 562 2" PD meter w/2 Bolt EA 4 50 Elliptical Flange $ 575.00 $ 433.15 $ 475.25 $ 336.00 Trade-In EA $ 22.00 $ 22.00 No Bid RCDL M170 LL Elliptical Long w/Test Plug Hersey 572 2" Turbo II meter w/ Internal EA 5 50 Strainer & accessories $ 850.00 $ 686.75 $ 575.25 Trade-In $ 25.00 $ 25.00 No Bid RCDL Turbo T-200, w/Integral Stainer Alternative:Hersey MVR 160 3" Turbo II meter w/Internal Strainer, Test Plug & Cast Iton EA 6 20 Connections $ 1,045.00 $ 886.75 $ 1,145.85 Trade-In $ 43.00 No Bid RCDL Turbo T-450, w/Integral Stainer Alternative: Hersey MVR 350 4" Turbo II meter w/Internal EA 7 25 Strainer $ 1,465.00 $ 1,545.25 Trade-In $ 70.00 No Bid RCDL Turbo T-1000, w/Integral Stainer Alternative: Hersey MVR 650 6" Turbo II meter w/Round Flange EA 8 10 & accessories $ 2,650.00 $ 2,969.25 Trade-In EA $ 106.00 No Bid RCDL Turbo T-2000 Alternative: Hersey MVR 1300 With/AMR Manual With/AMR Manual 8" Turbo II meter w/Round Flange EA 9 10 & accessories $ 3,432.50 $ 6,985.45 Trade-In $ 179.00 No Bid Item # 7 Page 1 of 4  Attachment number 2 \nPage 2 Bid Item 13-178 Water Meters for Utilities Department Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m. Badger Meters Mueller Systems, LLC ITEM EST. QTY. DESCRIPTION UNIT P. O. Box 245036 10210 Statesville Blvd Milwaukee, WI Cleveland, NC 27013 RCDL Turbo T-3500 Alternative: Hersey HbMAG 2" Compond meter w/ Round EA 10 30 Flange & accessories $ 1,484.00 $ 575.25 Trade-In $ 42.00 No Bid Alternative: Hersey MVR 160 3" Compond meter w/ Round EA 11 30 Flange & accessories $ 1,722.00 $ 1,145.85 Trade-In $ 70.00 No Bid Alternative: Hersey MVR 350 4" Compond meter w/ Round EA 12 30 Flange & accessories $ 2,581.00 $ 1,545.25 Trade-In EA $ 115.00 No Bid Alternatiave: Hersey MVR 650 6" Compond meter w/ Round EA 13 20 Flange & accessories $ 3,670.00 $ 2,969.25 Trade-In EA $ 170.00 No Bid Alternative: Hersey MVR 1300 6" Fire meter assemble w/UL/FM EA 14 20 Strainer & accessories $ 6,990.00 $ 4,858.50 Trade-In EA N/A No Bid Hersey FM3 8" Fire meter w/UL/FM Strainer & EA 15 20 accessoriess $ 9,072.14 $ 5,735.70 Trade-In N/A No Bid Hersey FM3 10" Fire Meter w/UL/FM stainer with 2" PD Metered by pass w/test EA 16 5 plug & accessories $ 13,150.00 $ 9,158.50 Trade-In EA N/A No Bid Hersey FM3 3" Aluminum Fire Hydrant meter EA $ 790.00 17 30 w/manual register & accessories N/A $ 600.00 Trade-In EA N/A N/A No Bid Electronic Encoder Registers Only (EER) Price Price EER for 5/8" & 1" PD meter with 5 ft factory potted cable w/Itron EA 18 500 Connector $ 63.00 No Bid EER for 1.5" & 2" PD Meter w/25 ft factory potted cable w/Itron EA 19 250 Connector $ 74.00 No Bid EER for 2" - 8" Turbo II Meter w/25 ft factory potted cable w/Itron EA 20 200 Connector $ 95.00 No Bid Item # 7 Page 2 of 4  Attachment number 2 \nPage 3 Bid Item 13-178 Water Meters for Utilities Department Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m. Badger Meters Mueller Systems, LLC ITEM EST. QTY. DESCRIPTION UNIT P. O. Box 245036 10210 Statesville Blvd Milwaukee, WI Cleveland, NC 27013 2 EERs for 2" - 6" Compound meter w/ 2-25 ft factory potted EA Set 21 200 cables w/2 Itron Connectors $ 178.00 No Bid 2 EERs for 6" - 8" Fire Meters w/2" PD Meter by pass w/2-25 ft factory EA Set potted cables w/2 Itron Connectors 22 50 $ 178.00 No Bid Retrofits (Combination of EER/s and Endpoint/s) Price Price EER for 5/8" & 1" PD meter w/5' Lead w/Endpoint1 1/2" & 2" PD EA 23 3000 meter & accessories $ 151.28 No Bid EER for 1 1/2" & 2" PD meter w/15' Lead w/endpointTurbo meter & EA 24 250 accessorie $ 161.60 No Bid EER for 1 1/2" - 10" Turbo Meter EA 25 200 with 25' Lead w/endpoint $ 175.20 No Bid 2 EERs for 2" - 6" Compound Meter with (2) 25' leads w/2 EA Set 26 200 endpoints $ 360.00 No Bid 2"EERs for 6" to 8" Fire Meters EA Set 27 25 with (2) 25' leads w/2 endpoints $ 360.00 No Bid Badger Meters Mueller Systems, LLC ITEM EST. QTY. VENDORS UNIT P. O. Box 245036 10210 Statesville Blvd Milwaukee, WI Cleveland, NC 27013 Price Price Miscellaneous 2" External Bronze Plate Strainer & EA 28 25 accessories $ 265.00 No Bid 3" External Bronze Plate Strainer & EA 29 25 accessories $ 368.00 No Bid 4" External Bronze Plate Strainer & EA 30 20 accessories $ 495.00 No Bid 6" External Bronze Plate Strainer EA 31 20 w/SS bolting & gasket $ 692.00 No Bid 8" External Strainer w/SS bolting & EA 32 20 gasket $ 1,175.00 No Bid Thru the Lid Install Kit f/100 WP EA 33 8000 $ 3.50 $ 4.25 Itron Security Seal DZ 34 1250 $ 3.48 No Bid Tube Splice Kits w/DBR splice tube & w/3 scotchlok wire connectors. DZ 35 500 Approved by Itron $ 94.32 No Bid Item # 7 Page 3 of 4  Attachment number 2 \nPage 4 Bid Item 13-178 Water Meters for Utilities Department Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m. Badger Meters Mueller Systems, LLC ITEM EST. QTY. DESCRIPTION UNIT P. O. Box 245036 10210 Statesville Blvd Milwaukee, WI Cleveland, NC 27013 Programmer (ITRON EA 36 12 FC300ST/Super Raptor $ 6,630.00 $ 6,000.00 FC300 Multi desk dock (six station) EA 37 3 $ 2,975.00 $ 2,500.00 FC300 Single Desk Dock w/serial EA 38 4 communication $ 651.10 $ 450.00 FC300 Single desk dock w/extra battery charger & serial EA 39 4 communication $ 854.46 No Bid Itron 100 WP pit endpoint (w/in-line EA 40 8000 connector $ 100.00 $ 85.00 Internal Assembly Parts for Meter Repairs Price Price 41 150 Chamber Assembly, M120, 1-1/2" EA $ 164.05 No Bid 42 130 Chamber Assembly, M120, 2" EA $ 175.95 No Bid 2" Turbo Series head assembly, EA 43 20 bare $ 365.00 No Bid 3" Turbo series head assembly, EA 44 60 bare $ 423.00 No Bid 4" Turbo series head assembly, EA 45 75 bare $ 435.00 No Bid 6" Turbo series head assembly, EA 46 60 bare $ 1,186.00 No Bid 8" Turbo series head assembly, EA 47 10 bare $ 1,352.00 No Bid 10" Turbo series head assembly, EA 48 5 bare $ 1,832.00 No Bid Chamber assembly for 2" & 3" EA 49 132 compound $ 31.45 No Bid Chamber Assembly for 4" & 6" EA 50 52 compound $ 31.45 No Bid Valve assembly, 3" compound EA 51 10 series $ 55.25 No Bid Valve assembly, 3" compound EA 52 24 series $ 89.25 No Bid Valve assembly, 4" compound EA 53 30 series $ 106.25 No Bid Valve assembly, 6" compound EA 54 24 series $ 127.50 No Bid Total bid price based on quanitiy of one each of the items listed $ 72,847.73 $ 50,958.90 The following vendors were sent a bid package but did not respond: Vanguard Utility Service, Delta Municipal, Neptune Technology, Hersey Products, HD Supply Waterworks & Eister AMCO Water Item # 7 Page 4 of 4 Attachment number 3 \nPage 1 Item # 7 Attachment number 3 \nPage 2 Item # 7 Attachment number 3 \nPage 3 Item # 7 Attachment number 3 \nPage 4 Item # 7 Attachment number 3 \nPage 5 Item # 7 Attachment number 3 \nPage 6 Item # 7 Attachment number 3 \nPage 7 Item # 7 Attachment number 4 \nPage 1 Item # 7 Attachment number 4 \nPage 2 Item # 7 Attachment number 4 \nPage 3 Item # 7  Engineering Services Committee Meeting 11/25/2013 12:55 PM Minutes Department: Clerk of Commission Caption: Motion to approve the minutes of the Engineering Services Committee held on November 12, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8 Attachment number 1 \nPage 1 Item # 8 Attachment number 1 \nPage 2 Item # 8 Attachment number 1 \nPage 3 Item # 8  Engineering Services Committee Meeting 11/25/2013 12:55 PM Option for Right-of-Way Tedder/Pine Department: Law Caption: Motion to approve an Option for Right of Way between Teresa P. Tedder and Jana S. Pine and Augusta, Georgia for an easement consisting of 0.175 acre (7,621.09 sq. ft.) in fee, more or less, and no permanent easement, and 2,678.18 sq. ft. of temporary construction easement, more or less, and one temporary driveway easement located at 1263-A Marks Church Road for a total price of $23,700.00. Background: The property owners have agreed to convey a certain right-of-way and easements to Augusta, Georgia, for the Marks Church Road Reconstruction Project. Analysis: The purchase of the referenced property is necessary for the project. Financial Impact: The costs necessary for this purchase will be covered under the project budget. Alternatives: Deny the motion to approve the purchase of the referenced property. Recommendation: Approve the motion to purchase the referenced property. Funds are Available FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S): in the Following G/L 325041120-52.12116 J/L 209825201-52.12116 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Item # 9 Clerk of Commission Cover Memo Item # 9 Attachment number 1 \nPage 1 Item # 9 Attachment number 1 \nPage 2 Item # 9  Engineering Services Committee Meeting 11/25/2013 12:55 PM The Enclave and The Station Deed of Dedication and Maintenance Agreement Department: Augusta Utilities Department Caption: Motion to approve and accept the Deed of Dedication and Maintenance Agreement for The Enclave and The Station. Background: Dunnington Development constructed the townhomes at The Enclave and The Station. They have requested that the water system and gravity sanitary sewer system be accepted into Augusta's public systems. Analysis: The water system and the gravity sanitary sewer system have passed all testing. Financial Impact: None Alternatives: Deny motion to approve and accept the Deed of Dedication and Maintenance Agreement, for The Enclave and The Station and allow the systems to remain private. Recommendation: Approve motion to approve and accept the Deed of Dedication and Maintenance Agreement, for The Enclave and The Station. Funds are Available in the Following N/A Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 \nPage 1 Item # 10 Attachment number 1 \nPage 2 o Item # 10 Attachment number 1 \nPage 3 o Item # 10 Attachment number 1 \nPage 4 o Item # 10 Attachment number 1 \nPage 5 o Item # 10 Attachment number 1 \nPage 6 o Item # 10 Attachment number 1 \nPage 7 Item # 10 Attachment number 2 \nPage 1 of 1 Item # 10