Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, October 10, 2023 1:20 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Alvin Mason Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett 1. Approve and authorize Augusta Engineering (AEESD) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT FY2024 Local Maintenance and Improvement Grant (FY2024 LMIG) for Road Improvements & maintenance projects (Listed under Financial Impact Section). Also authorize Augusta Mayor to sign GDOT E-Verify affidavit as need arises. Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 2. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $375,000.00 for Broad Street Improvements Project-CMT Phase1. Atlas assigned to Broad Street construction. RFP 19-179 / Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 3. Approve $72,000 for annual funding for the current CNG Stations Maintenance Contract to Atlanta Gas Light Company (AGL). Requested by Engineering. Bid 20-216 The award was for 2 years with an option to extend for 3 additional 1 yr terms. Approved by Commission 5/3/22. 2 year term to expire 5/2/24. Motion to approve.  Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 4. Approve Initial Phase funding for Streambank Stabilization Design, Permitting and Construction Engineering Services Contract to Johnson, Laschober & Associates, PC. (JLA) in the amount of $163,665 for Rocky Creek Improvements. Requested by Engineering. RFQ 19-152. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 5. Approve entering into an agreement with Jefferson Energy (JE), stating that the City of Augusta will pay for the JE Facility Relocation Cost on McNutt Road Dirt Road Paving Project in accordance with the JE estimate totaling $214,542.58, subject to verification of prior rights. Also, approve the Utility Relocation Agreement to be executed by the Augusta, Georgia Legal Counsel and the Mayor, and approve payment. Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis Voting Nay: Garrett Motion carries 3-1. 6. Motion to approve entering into Construction Agreement with the Georgia Department of Transportation (GDOT) for Barton Chapel Road @ Gordon Highway (SR10/US78) Intersection Improvements Project (PI #0012868). Also authorize Augusta Mayor and Clerk of Commission to execute Construction Agreement and its associated documents (electronic and hard copy). Requested by Engineering. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 7. Approve Worthington Subdivision – Sonic Lift Station Cost Sharing Agreement. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 8. Approve the Dedication of Water and Sanitary Sewer for The Shoppes at the Apex. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett  Motion carries 4-0. 9. Approve the Dedication of Water and Sanitary Sewer for Brookstone North Phase II. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 10. Motion to approve the minutes of the Engineering Services Committee held on September 12, 2023. Motion to approve. Motion made by Garrett, Seconded by Lewis. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0.