Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING AGENDA Commission Chamber Tuesday, January 30, 2024 1:10 PM ENGINEERING SERVICES 1. Presentation by Mr. Kevin de l’Aigle regarding flooding conditions and failing infrastructure in Augusta and status of use of storm water fees. 2. Approve and accept the dedication of Water and Sanitary Sewer for Wedgewood. 3. Approve and accept the dedication of Water and Sanitary Sewer for The Cottages at Ansley. 4. Approve and accept the Drayton-Parker Facility Construction and Permanent Maintenance Agreement. 5. Approve and accept the Drayton-Parker Easement Deed. 6. Motion to approve a Drinking Water State Revolving Fund (DWSRF) loan award between the Georgia Environmental Finance Authority (GEFA) and Augusta, Georgia for conducting a inventory of water service lines throughout the drinking water system and the Resolution of the Governing Body. 7. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 030-0-008-03-0) 3750 Wheeler Road. 8. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 030-0-230-01-0) 3745 Wheeler Road. 9. Approve award of Augusta’s Zone 1 Residential Waste & Recyclable Collection Service “Option Three Services” Contact to Georgia Waste System LLC (Waste Management) subject to receipt of signed contract, required bonds, insurance, and other relevant documents. The Contract is effective July 1, 2024 ending December 31, 2035 with an option to renew for two additional two-year terms. Also, approve service new rate at $440 per account as warranted by “Option Three Services” contracted fee. Requested by Engineering. RFP 23-112 10. Approve award of Construction Contract to Blue Flame Crew, LLC (Blue Flame) in the amount of $2,744,549.10 for Deans Bridge Road Solid Waste Facility Phase 3 Landfill Gas Collection & Control System Expansion Projects, subject to receipt of signed contracts, proper bonds and other contract relevant documentation. Requested by Engineering. Bid 23-237 11. Approve supplemental funding for Design Consultant Services to Alfred Benesch & Company (formally WR Toole Engineers) in the amount of $148,205 for the East Augusta Roadway and Drainage Project. Requested by Engineering. RFQ 06-202. 12. Approve the sole source payment of $27,245.75 to the Georgia 811 Utilities Protection Center. 13. Approve the installation of twelve (12) speed humps along Fairington Drive between Tobacco Road and Teakwood Drive per adopted Augusta speed hump policy. Approve construction funds in the amount of $54,000. Requested by Augusta Engineering & Environmental Services Department. 14. Approve entering into an agreement with CSX Transportation, Inc. stating that Augusta, GA will pay for the Preliminary Engineering and Review for the National Hills Drainage Basin Drainage Conveyance Improvements Project in accordance with the estimate $15,000.00. Also, approve the Agreement to be executed by the Augusta, GA Legal Counsel and the Mayor. Requested by Engineering 15. Approve supplemental funding (SA1) for Preliminary Engineering Design Phase (PE-phase1) of the Design Consultant Services Agreement to Infrastructure Systems Management, LLC in the amount of $590,262.75 for the Skinner Mill Road Improvements Project. Requested by Engineering. RFQ 19-239 16. Approve Supplement funding to Civil Services, Inc. (CSI) in the amount of $39,759.06 for Highland Ave. Bridge Repair and Restoration over CSX Railroad Construction Phase Services (CEI). Requested by Engineering / RFQ 19-242/ requested by Engineering (20ENG839) 17. Approve Supplemental Construction Funding to Kiewit Infrastructure South Co. (Kiewit) in the amount of $794,842.00 for Transportation Investment Act (TIA) Projects, Highland Ave. Bridge over CSX & Walton Way Bridge over Hawks Gully Maintenance Repairs Projects, Part2 Improvements Construction. RFP 22-281A / requested by Engineering (23ENG124) 18. Approve the adoption of GDOT “Procurement Policy for the Procurement, Management and Administration of Engineering and Design Related Consultant Services” for Procuring Infrastructure Projects Professional Services funded fully or partially by Federal Funds. Also authorize Augusta Engineering Director and Procurement Director to sign documents relevant to the Procurement Policy (current version attached as EXHBIT A) at the Augusta Engineering Local Administered Project (LAP) Re-Certification present & future Renewal Three Year Cycle. Requested by Engineering 19. Approve 2024 yearly approval of 2022 adopted Augusta, GA Title VI Plan: FHWA Compliance and Implementation for the Federal Assistance Transportation Programs and Activities. Also approve continuous yearly approval contingent upon no changes in the Adopted Title VI Plan. Requested by Engineering. 20. Motion to approve entering into Construction Agreement with the Georgia Department of Transportation (GDOT) for Robert C Daniel Pkwy @ Wheeler Road (CR601) Intersection Improvements Project (PI #0012866). Also authorize Augusta Mayor and Clerk of Commission to execute Construction Agreement and its associated documents (electronic and hard copy). Requested by Engineering. 21. Motion to approve entering into Construction Agreement with the Georgia Department of Transportation (GDOT) for James Brown Blvd. (Twiggs to Laney Walker Blvd.) Improvements Project (PI #0013707). Also authorize Augusta Mayor and Clerk of Commission to execute Construction Agreement and its associated documents (electronic and hard copy). Requested by Engineering. 22. Approve award of Construction Contract to E.R. Snell Contractor, Inc. subject to Value Engineering and in the amount of $2,673,822.32 for CR601/Wheeler Rd @ CR124/CR2157 Robert C. Daniel Parkway Improvements Project (PI# 0012866), subject to receipt of signed contract, proper bonds and other associated documents. Award is also subject to GDOT & Augusta, Georgia execution of PI# 0012866 Construction Contract. Requested by Engineering. Bid #23-184 23. Approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and in the amount of $4,306,964.25 for CR1502/Barton Chapel Road @ SR10/US&78 (Gordon Hwy) Improvements Project (PI# 0012868), subject to receipt of signed contract, proper bonds and other associated documents. Award is also subject to GDOT & Augusta, Georgia execution of PI# 0012868 Construction Contract. Requested by Engineering. Bid #23-183 24. Approve award of Construction Contract to JHC Corporation subject to Value Engineering and in the amount of $1,395,854.70 for James Brown Blvd. (Twiggs to Laney Walker Blvd.) Improvements Project (PI# 0013707), subject to receipt of signed contract, proper bonds and other associated documents. Award is also subject to GDOT & Augusta, Georgia execution of PI# 0013707 Construction Contract. Requested by Engineering. Bid #23-173 25. Approve continued funding of the current “On-Call Construction Material Inspection and Testing, Construction Monitoring and Quality Assurance/ Quality Control, and Geotechnical Inspections and Investigations (CMT Geotech)” Services Contract in the amount of $350,000 as requested by Engineering. RFP 19-179. 26. Approve continued funding of the current “On-Call Professional Services for Engineering and Field Design, small to Medium Scale Maintenance Task Design, Regulatory Periodic Inspection Compliance and Structural Inspection & Investigations” Services (CEI Services) Contract in the amount of $250,000. requested by Engineering. RFP 19-241 27. Approval Emergency Bid for the Rehabilitation of Filter #3 at the Hicks WTP to Rehab Construction Co., following the plans and specs published for Filter #4 in the Amount of $791,568.00. 28. Approve Emergency Purchase Request for materials to repair Filter #3 at the Hicks WTP to Xylem Water Solutions USA, Inc. in the Amount of $245,000.00. 29. Motion to approve the minutes of the Engineering Services Committee held on November 28, 2024.