Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, April 30, 2024 1:05 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett ABSENT Commissioner Alvin Mason 1. Approve and authorize Augusta Engineering to submit, accept and receive Georgia Department of Transportation (GDOT) Financial Assistance through GDOT FY2024 Local Road Assistance Administration (LRA) Funds for Proposed Augusta Canal Pedestrian Bridge. Also authorize Augusta Mayor to sign associated documents. /AE Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 2. Approve and authorize Mayor to renew & execute intergovernmental agreement (IGA), at the discretion of the Augusta Law Department, between Augusta, Georgia and the Burke County, Georgia (County) to allow the County residential solid waste disposal at the Augusta Deans Bridge Road MSW Landfill at a waste disposal special unit rate. /AE Motion to approve this contract for one year and then bring it back in a year with a five-year contract with built in increases. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 3. Approve and authorize Augusta Engineering (AEESD) to submit, accept and receive Georgia Department of Transpiration (GDOT) Financial Assistance from GDOT Local Road Assistance Administration (LRA) Funds through Local Maintenance and Improvement Grant (LMIG) FY2024 Supplemental for Road Improvements & maintenance projects (Listed under Financial Impact Section). Also authorize Augusta Mayor to sign GDOT E-Verify affidavit and LMIG Submittal Cover Letter as need arises. /AE  Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 4. Approve Revision to Funds Allocation of Construction Contract to Kiewit Infrastructure South Co. (Kiewit) in the amount of $3,585,500.70 for Transportation Investment Act (TIA) Projects, Highland Ave. Bridge over CSX & Walton Way Bridge over Hawks Gully Maintenance Repairs Projects. Also authorize and approve reallocating TIA-Discretionary Recaptured $768,191.70 from Highland Ave, Bridge over CSX to 13th Street Improvements Project. AE/RFP 22-281A. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 5. Approve Supplement funding (SA1) to Cranston Engineering (Cranston) in the amount of $24,835.00 for the 5th Street Improvements Construction Phase Services (CEI). AE/RFP 18- 283 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 6. Presentation and discussion by Coastal Waste & Recycling of Georgia LLC for RFP#23-112 Solid Waste & Recyclable Collection Services – Zone One. (Requested by Commissioner Brandon Garrett) Motion to delete this item from the agenda and refer it to the next committee meeting. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 7. Motion to Approve RFQ #23-263: Task Order Program (2023) for Utilities Department in the amount of $4,000,000.00 for execution by Beam’s Construction, Inc.; Blair Construction, Inc.; Garnto Southern Construction, Inc.; Gearig Civilworks, LLC; BD Garner Sitework; CBH Excavation; Quality Plus Services and Shockley Plumbing as qualified and selected contractors. The term of the contract is for one (1) year with the option to extend for 4 additional one year terms. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 8. Approve the extension of the existing MOU with Augusta University to develop an internship program centered around Smart City sensors and programs.  Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 9. Motion to approve the Administrator’s recommendation to extend the residential solid waste and recyclables collection second transition agreement between Augusta, Georgia, and Georgia Waste Systems, LLC from July 1, 2024, to December 31, 2025, for $21.86 per house, per month. (Referred from March 26 Engineering Services Committee) Motion to delete this item from the agenda and refer it to the next committee meeting. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 10. Approve Bid #24-173 for the Augusta Corporate Park Utility Extension to Gearig Civilworks, LLC and approve AUD Director or designee to execute all documents required to ensure EDA compliance. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0. 11. Motion to approve the minutes of the Engineering Services Committee held on March 26, 2024. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Smith-McKnight, Lewis, Garrett Motion carries 3-0.