Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, May 28, 2024 1:20 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Alvin Mason Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett 1. Approve Survey Phase Task Order supplemental funding for Streambank Stabilization Design, Permitting and Construction Engineering Services Contract to Johnson, Laschober & Associates, PC. (JLA) in the amount of $163,047 for Rocky Creek Improvements. AE/ 19- 152 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 2. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $271,200.00 for Barton Chapel @SR10/US78 (Gordon Hwy) Intersection Improvements Project. MC2 assigned to Barton Chapel Improvements construction. AE/RFP 19-179 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 3. Approve Supplemental funding (SA#4) for continuity of Engineering Phase of Design Engineering Consultant Agreement to Hussey Gay Bell and DeYoung (HGB) in the amount of $19,350.00 for Augusta Engineering Transportation Improvement Program (TIP) Operational Efficiency of Various Intersections Project.AE/RFQ 17-127 Motion to approve.  Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 4. Approve Augusta Engineering entering into Revised Cooperative Services and Funding Agreement (Agreement) with United States Department of Agriculture (USDA) Animal and Plant Health Inspection Services (APHIS) Wild Life Services (WS) for assisting Augusta Engineering Managing Beavers within Augusta, Georgia Service Area. Also approve the Agreement annual mutual continuation. /AE Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 5. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $386,836.00 for Robert C Daniel @CR601/Wheeler Road Intersection Improvements Project (PI0012866). ATLAS assigned to Robert C Daniel Improvements construction. AE/RFP 19-179 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 6. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $317,280.00 for Dennis Road Widening and Improvements Project. MEG was assigned to Dennis Road construction. AE/ RFP 19-179 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 7. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT_Geotech) Services contract in the amount of $259,540.00 for Wrightsboro Road Reconstruction and Pedestrian Improvements Project. MEG was assigned to Wrightsboro Road construction. AE/ RFP 19-179 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 8. Approve supplemental (SA9) funding for various Tasks under Final Design Phase of Engineering Consultant Agreement to WK Dickson & Co., Inc. in the amount of $53,500.00 for Wilkinson Garden Area Roadway Drainage Improvements. AE/RFQ 07-114 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 9. Approve the sole source purchase and installation of new street lighting along Grand Blvd between 15th Street and Turpin Street. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 10. Motion to approve the Administrator’s recommendation to extend the residential solid waste and recyclables collection second transition agreement between Augusta, Georgia, and Georgia Waste Systems, LLC from July 1, 2024, to December 31, 2025, for $21.86 per house, per month. (Referred from April 30 Engineering Services Committee; no recommendation from Engineering Services Committee May 14, 2024; referred from May 22 Commission Meeting) Motion to approve and authorize: 1) Deny award of RFP 23-112 Augusta's Zone 1 Residential Waste & Recyclable Collection Service and rebid this zone, 2) Effective 12/31/2024 terminate RFP 12-112 Augusta's Zones 2 & 3 Residential Waste & Recyclable Collection Service contract with Coastal Waste & Recycling under the contract clause Section 16.1 d, 3) Extends Augusta's Zone 1 Residential Waste & Recyclable Collection Service current transition period agreement with Georgia Waste System/Waste Management until December 31, 2024 with no change in current terms & conditions, and 4) Engineering & Environmental Services Department bid Augusta's Zones 1, 2, & 3 Residential Waste & Recyclable Collection Service RFP by June 2024 and bring associated contract award recommendations to Augusta Commission by end of October 2024 for discussion & approval for a January 1, 2025 start date. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 11. Motion to approve the minutes of the Engineering Services Committee held on May 14, 2024. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 12. Approve Supplementing Thomson Building Wrecking Company, Inc. of Augusta Contract under Bid 21-160 in amount of $71,775.00 for Augusta’s Infrastructure Projects Generated Waste Concrete Material Aggregate Recovery & Hauling for its Beneficial Use at the Augusta Deans Bridge Road Landfill. AE Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 13. Approve adding funds in amount of $200,000 to Yancey Brothers Landfill Equipment Block Time contract for Rebuilding Landfill Compactors. Bid 23-114/AE Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 14. Approve the sole source purchase of new solar street lighting equipment to be placed along Windsor Springs between Meadowbrook Dr. and Crosscreek Rd. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 15. Approve the sole source purchase of the installation of the poles for streetlights to be placed along Windsor Spring between Meadowbrook Dr. and Crosscreek Rd. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 16. Approve the sole source purchase of new solar street lighting equipment to be placed along Wrightsboro Rd between North Leg Rd. and Highland Ave. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0. 17. Approve the sole source purchase and installation of new street lighting along Jimmie Dyess Parkway between Wrightsboro Road and 2,500 feet south of the Richmond County line. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett  Motion carries 4-0. 18. Approve hosting a workshop with the Administrator, the Engineering Department, the Procurement Department, the Marshal’s Office, the Finance Department, Commissioners Johnson, Mason and Scott, the Mayor Pro Tem and the Warden of RCCI to discuss the situation regarding grass cutting and lot and right-of-way maintenance ahead of the budget cycle in order to secure funding for these operations during the budget discussions. (Requested by Commissioner Jordan Johnson) Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0.