Engineering Services Committee Meeting

ENGINEERING SERVICES COMMITTEE MEETING MINUTES Commission Chamber Tuesday, September 10, 2024 1:10 PM ENGINEERING SERVICES PRESENT Mayor Garnett Johnson Commissioner Alvin Mason Commissioner Catherine Smith-McKnight Commissioner Tony Lewis Commissioner Brandon Garrett 1. Approve adding additional funding to the Memorandum of Understanding (MOU) with the Phinizy Center for Water Sciences to pay for continued services at a cost of $30,000 quarterly, ratify funding for quarters 1 and 2 2024, and to allow extension of the MOU in 2025 as funds are available. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 2. Approve emergency procured rental equipment (Horizontal Grinder) at “Rent-to-Lease” terms from Vermeer Southeast Sales & Services, Inc. for continuity of Environmental Services Waste Intake Operation and keep Solid Waste Facility in compliance with its regulatory permit Operation & Maintenance requirements. Rent is on monthly basis and lease term is forty-eight (48) months. Monthly rent and lease amount is $48,000 and $13,517.25, respectively. AE Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 3. Approve Supplementing Construction Contract of Sediment Dredging and Disposal Construction Services to Waterfront Property Services, LLC Waterfront Property Services, LLC dba Gator for continuation of sediments dredging and including Turknett Spring Sediment Basin area. Also approve supplemental funding in the amount of $644,000.00 for Turknett Spring Sediment Basin dredging activities. AE/ RFP 20-224  Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 4. Approve the continued funding of the current On-Call Field and Laboratory Testing for Soil and Construction Material, and Geotechnical Inspection and Investigation (CMT Geotech) Services contract in the amount of $61,580 for James Brown (Twiggs to Laney Walker) Phase III Improvements Project. MEG assigned to James Brown Phase III construction. AE/ RFP 19- 179 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 5. Approve supplemental funding (SA2) for continued roadway pavement assessment & asset Inventory data verification and analysis to Infrastructure Management Services (IMS) in the amount of $189,000.00 for Augusta Roadway Infrastructure Pavement System Assessment and Preventive Maintenance Solutions Professional Services Agreement. AE/ RFQ 21-242 Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 6. Approve the deed of dedications, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Hearthstone Commons. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 7. Approve the purchase through a sole source procurement for the replacement of Richmond County’s Rhythm In-Sync Adaptive Signal Timing System for next phase of the TIA Intelligent Transportation System project. Approve funds in the amount of $567,574.92. Requested by the Augusta Engineering & Solid Waste Department. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett  Mr. Lewis out. Motion carries 3-0. 8. Motion to Approve the sole source purchase of 2 – Verderflex Hose Pumps in the Amount of $27,410.00 from J.H. Wright & Associates. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 9. Motion to approve the minutes of the Engineering Services Committee held on August 27, 2024. Motion to approve. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Garrett Mr. Lewis out. Motion carries 3-0. 10. Update on the Olive and White Roads re-opening. (Requested by Commissioner Francine Scott) Motion to approve beginning the process to procure the traffic control chain curtain device as displayed by the Traffic Engineer and to reopen Olive Road immediately. Motion made by Garrett, Seconded by Smith-McKnight. Voting Yea: Mason, Smith-McKnight, Lewis, Garrett Motion carries 4-0.