Finance Committee Meeting

Finance Committee Meeting Commission Chamber - 6/14/2022 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; McKnight, Vice Chairman; Scott, member. Absent: Hon. Mason, member. FINANCE 1. Approval needed for funding the June 21, 2022 General Primary and Item Nonpartisan Election Runoff. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Commissioner approve. Commissioner Approve Catherine Smith- Passes Motion Passes Francine Scott McKnight 3-0. 2. Motion to approve the minutes of the Finance Committee held on May 31, Item 2022. Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Commissioner approve. Commissioner Approve Catherine Smith- Passes Motion Passes Francine Scott McKnight 3-0. www.augustaga.gov  Finance Committee Meeting 6/14/2022 1:05 PM Attendance 6/14/22 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  June 21, 2022 Run-off Budget Estimate ITEM TOTAL COST Poll Worker Salary- 70,000 101-01-4111-51.12210 Employee Overtime 10,000 101-01-4110-51.13110 Cell Phones 925.00 101-01-4111-52.32112 Legal Advertising 600.00 101-01-4110-52.33111 Testing of Equipment 13,500 101-01-4111-52.39112 Custodial Pay 1,500 101-01-4111-52.39112 Advance Voting 32,000 101-01-4111-52.39112 Temporary Workers 18,000 101-01-4111-52.39112 Absentee Ballot Opening Teams 3,000 I 01-01-4111-52.39112 Security 600 101-01-4111-52.39112 Election Night Workers, Election Day Technicians, and 10,000 Delivery Crews 101-01-4111-52.39112 Building Rental 3,350 101-01-4111-52.24111 Truck Rental 8,000 101-01-4111-52.24219 Mileage 150 101-01-4110-52.35110 Miscellaneous Supplies 10,000 101-01-4111-53.11110 Printing - Absentee Ballots 10,000 101-01-4111-52.34110 Food 400 101-01-4111-53.13110 Board Pay 1,500 101-01-4110-52.11114 Postage- Absentee/Poll Worker 4,500 101-01-4110-52.32120 Print Shop Charges 1,500 101-01-4110-55.31111 TOTAL ESTIMATED COST 199,525  Finance Committee Meeting 6/14/2022 1:05 PM Approve funding for the June 21, 2022 General Primary and Nonpartisan Election Runoff Department: Board of Elections Presenter: W. Travis Doss, Jr. Caption: Approval needed for funding the June 21, 2022 General Primary and Nonpartisan Election Runoff. Background: Runoffs are not general part of the annual budget. We submit a contingency budget with our annual budget package for funds to be available if there is a runoff. This runoff will be countywide with 4 statewide races and 3 county races. Analysis: The Board of Elections needs funding to pay for the countywide runoff Financial Impact: Funding is not part of the annual budget package Alternatives: None Recommendation: Approval Funds are Available in the Budget worksheet included to show breakdown of where funds Following are needed $199,530 from 101101110/6011145 Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  -fr .t Finance Committee Meeting Commission Chamber - s13y2022 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; Scott, Vice Chairman; Scott, member. Absent: Hon. McKnight, member. FINANCE 1. Discussthe2022 tax digest. (Requested by Commissioner Frantom) Item Action: Approved Motions Made Seconded Motion f#:"' Motion rext By By Result It was the consensus of the committee that this item be received as information without objection. 2. Present 2023 Budget Planning Calendar for approval. Item Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to Approve approve. Commissioner Commissioner Passes Motion Passes Francine Scott Alvin Mason 3-0. 3. Motion to approve the minutes of the Finance Committee held on May 10, Item 2022. Action: Approved Motions f#:"" Motion rext Made Bv seconded By fJrt.lil Motion to ^ Approve approve. Commissioner Commissioner Passes vtotion Passes Alvin Mason Francine Scott 3-0. www.auqustaga.qov  Finance Committee Meeting 6/14/2022 1:05 PM Minutes Department: Presenter: Caption: Motion to approve the minutes of the Finance Committee held on May 31, 2022. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: