Finance Committee Meeting

Finance Committee Meeting Commission Chamber - 11/8/2022 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; D. Williams, Chairman; McKnight, Vice Chairman; Mason and Scott, members. FINANCE 1. Motion to approve additional funding to open Advance Voting sites early. Item Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Alvin Commissioner Catherine Smith- Approve Passes Motion Passes Mason McKnight 4-0. 2. Discuss Fund Balance Policy. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve drafting a Commissioner resolution in support of a fund balance Commissioner Approve Catherine Smith- Passes policy. Mr. Mason out. Francine Scott McKnight Motion Passes 3-0. 3. Discuss lapsed salary policy amendments. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve receiving this item as information. Mr. Mason Commissioner Catherine Commissioner Approve Passes out. Smith-McKnight Francine Scott Motion Passes 3-0. 4. Motion to approve the minutes of the Finance Committee held on October 25, 2022.  Item Action: Approved Motions Motion Motion Motion Text Made By Seconded By Type Result Motion to approve. Commissioner Alvin Commissioner Catherine Smith- Approve Passes Motion Passes Mason McKnight 4-0. www.augustaga.gov  Finance Committee Meeting 11/8/2022 1:10 PM Attendance 11/8/22 Department: Presenter: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  November 8, 2022 Budget Request ITEM TOTAL COST Advance Voting $26,100.00 101-01-4111-52.39112 Truck Rental $300.00 101-01-4111-52.24219 Miscellaneous Supplies $100.00 101-01-4111-53.11110 Print Shop Charges $200.00 101-01-4110-55.31111 Overtime $2,000.00 101-01-4110-51.13110 TOTAL ESTIMATED COST $28,700.0 0  Finance Committee Meeting 11/8/2022 1:10 PM Additional Funding for Advance Voting Department: Board of Elections Presenter: W. Travis Doss, Jr. Caption: Motion to approve additional funding to open Advance Voting sites early. Background: The Board of Elections voted to open 2 additional sites for Advance Voting prior to the scheduled opening date. Analysis: The additional three days were not originally budgeted. Each site requires hiring and training poll workers. Setting up voting equipment and printing extra materials and applications. Financial Impact: Alternatives: Recommendation: Approve additional funding to open more early voting locations Funds are Available in In anticipation of additional costs related to the election cycle, funds are the Following reserved in the Contingency account for this purpose consistant with past Accounts: practice. Approval would move $30,000 to the Board of Election budget for election expenses. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission  Finance Committee Meeting 11/8/2022 1:10 PM Discuss Fund Balance Policy Department: Mayor's Office Presenter: Mayor Hardie Davis, Jr. Caption: Discuss Fund Balance Policy. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY:  Finance Committee Meeting 11/8/2022 1:10 PM Discuss lapsed salary policy amendments Department: Mayor's Office Presenter: Mayor Hardie Davis, Jr. Caption: Discuss lapsed salary policy amendments. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance Committee Meeting Commission Chamber - lOlZSlZ02Z ATTENDANCE: Present: Hons. D. Williams, Chairman; McKnight, Vice Chairman; Scott and Mason, members. Absent: Hon. Hardie Davis, Jr., Mayor. FINANCE 1. Motion to approve the minutes of the Finance Committee held on October 11,2022. Item Action: Approved Motions X::" l ype Motion Texr Made By seconded By fJJjli Motion to Approve ixlffiurr., fr"trfii"ner catherine Smith- commissioner Alvin passes 4-0. www.augustaga.gov  Finance Committee Meeting 11/8/2022 1:10 PM Minutes Department: Presenter: Caption: Motion to approve the minutes of the Finance Committee held on October 25, 2022. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: