City Council

THIS AGE DA IS SUBJECT TO LAST MI UTE ADDITIO S A D DELETIO S BY BOROUGH COU CIL AGE DA Work Session Meeting: Tuesday, ovember 26, 2013 at 4:00 P.M. Meeting Called To Order: Roll call. Pledge of allegiance. Presiding Officer Announcement. 1. Further discussion regarding sale of Borough property (5’ x 110’ strip of land on 26th Street). 2. Discussion regarding Resolution authorizing Hatch Mott Macdonald, LLC to provide surveying, permitting, sediment sampling, design services, preparation of plans, specifications and advertisement for bids for the back bay dredging project. 3. Discussion regarding Resolution authorizing renewal of Borough Contract No. 12-01, maintenance of Borough owned grounds and garden plots for an additional term commencing February 1, 2014 through December 31, 2014 (11 months) in the amount of three hundred sixty-two thousand three hundred eighty-eight dollars and fifty-nine cents ($362,388.59). 4. Discussion regarding Resolution authorizing renewal of Borough Contract No. 13-02, custodial and cleaning services for Borough facilities for an additional one (1) year term commencing January 1, 2014 through December 31, 2014 in the amount of sixty-one thousand one hundred five dollars and ninety-three cents ($61,105.93). 5. Discussion regarding Resolution authorizing renewal of an agreement with Senior Travel Service of Cape May Court House, NJ to guarantee the availability of transportation services to assist in the evacuation of Borough residents in the event of a natural or other emergency on an as needed basis for a one (1) year term commencing January 1, 2014 through December 31, 2014. 6. Discussion regarding Resolution authorizing an agreement between the Borough of Avalon and Ransome CAT Rental Power of Bensalem, PA for portable generator to provide standby electrical power to an evacuation shelter on an as needed basis for an additional term commencing January 1, 2014 through December 31, 2014. 7. Discussion regarding a Resolution authorizing the release of the performance guarantee in the amount of fifteen thousand ($15,000.00) dollars submitted by Johnson Minor Subdivision for Block 19.06, Lots 115 & 116, 403 20th Street in the Borough of Avalon. 8. Discussion regarding 2014 professional services proposals: Non-fair and open (contract anticipated to exceed $17,500.00): Ford, Scott & Associates, LLC, Auditing Services Thomas R. Thornton, P.E., Borough Engineer, Hatch Mott Macdonald Howard Marlowe, Marlowe & Company, Government Affairs Consultant and Lobbyist for the Borough of Avalon Non-fair and open (contract anticipated to exceed $17,500.00) Continued: Marsh & McLennan, Agency, Associates, LLC, Risk Management Consultant to perform various professional services relative to the Atlantic County Municipal Joint Insurance Fund and Municipal Excess Liability Joint Insurance Fund Work Session Agenda – Continued November 26, 2013 Page 2 8. Discussion regarding 2014 professional services proposals: Non-fair and open (contract anticipated to exceed $17,500.00) Continued: Scott D. Taylor, CLA, AICP, PP, Taylor Design Group, Inc., Professional Planner and Landscape Architect for the Borough of Avalon Kendra A. Lelie, Clarke Caton Hintz, Professional Planner for the Planning/Zoning Board of the Borough of Avalon Joseph H. Maffei, P.E., P.P., C.M.E., Engineering Design Associates, Engineer for the Planning/Zoning Board of the Borough of Avalon Dean R. Marcolongo, Esquire, Office of Nathan Van Embden, Solicitor for the Planning/Zoning Board of the Borough of Avalon V-COMM, LLC, Telecommunications Technical Consultant James A. Waldron, Management Consultant for Governmental Affairs Lomax Consulting Group for Environmental Consulting Services Michael J. Donohue, Esquire as Special Counsel for the Borough of Avalon Neil Yoskin, Esquire, Sokol, Behot & Fiorenzo as Special Litigation Counsel and Special Environmental Counsel for the Borough of Avalon Under the non-fair and open threshold (contract anticipated to fall below $17,500.00): Alan I. Gould, Esquire, Special Conflict Counsel/Administrative Hearing Officer Thomas G. Smith, Esquire, Tax Appeal Counsel Triad Associates, Pursuing State and Federal financial resources for community development, housing and economic development initiatives Bay Atlantic Symphony for July 4, 2014 performance Over $17,500.00 but exempt from the pay-to-play non-fair and open requirement because vendor is the college: Dr. Stewart C. Farrell, Director, Coastal Research Center, The Richard Stockton College of NJ, Beach Monitoring Services, Task 1 and Contingency 9. Discussion regarding annual Resolutions: Designating the Borough Clerk and Deputy Borough Clerk to issue Certificates as to Liability for Assessment of Municipal Improvements. Andrew J. Bednarek as Public Agency Compliance Officer. Andrew J. Bednarek as Fund Commissioner and James V. Craft as Alternate Fund Commissioner to the Atlantic County Municipal Joint Insurance Fund for the Borough of Avalon. Michael J. Donohue, Esquire as Municipal Prosecutor. Michael Sorensen, Esquire as Municipal Public Defender. Library Trustee (Memo attached.) Planning/Zoning Board Members. (Memo attached.) Vendors with State Contracts. Cash Management Plan. (Resolution Page 2 with changes attached.) 10. Discussion regarding Resolution appointing Class II Special Officers for the Borough of Avalon. 11. Public comments.