City Council/Successor Agency/Public Finance Authority

AGENDA ITEM NO. 5. – A. CITY OF AVENAL JOINT MEETING OF THE AVENAL CITY COUNCIL/SUCCESSOR AGENCY THURSDAY, APRIL 11, 2019; 5:15 P.M. AVENAL THEATER; 233 E. KINGS STREET, AVENAL, CA 93204 MINUTES Mayor Ovalle called the meeting to order at 5:15 p.m. Council Members Absent: None. Staff Present: Whitten, Ortiz, Perkins, Davis, Stivers. Legal Counsel: Ken Jorgensen, Michael Farley. PLEDGE OF ALLEGIANCE: Led by Mayor Ovalle. ROLL CALL: Councilman Harvick, Councilman Hernandez, Councilman Preciado, Mayor Pro Tem Woolley, Mayor Ovalle. CITY CLERK: Government Code Section 54952.3: The members of the City Council and Successor Agency are entitled to receive a total of $300.00 per month as a result of being elected to the City Council. They receive no other compensation for sitting as a member of the Successor Agency. The Council went into Closed Session at 5:17 p.m. CLOSED SESSION: (City/Successor Agency): It is the intent of this governing body to meet in closed session to review its position and to instruct its designated representatives: A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR(S) (Government Code§54956.8). It is the intent of this governing body to meet in Closed Session to confer with ifs real property negotiator(s) concerning the purchase, sale, exchange or lease of real property by or for this local agency as follows: Property Description: APN: 040-165-007 Negotiator(s): City Manager/City Attorney/CrisCom. Party with whom negotiating: County of Kings/State of California. Instructions to negotiator concerning: Terms Property Description: APN: 040-254-010 Negotiator(s): City Manager/City Attorney. Party with whom negotiating: Owner/City. Instructions to negotiator concerning: Terms B. PERSONNEL: (Government Code§ 54957(b). It is the intent of this governing body to meet in closed-session of review its position and to instruct its designated representatives: Consider Evaluation - City Manager. Closed Session ended at 6:07 p.m. with action taken, as follows: RESOLUTION NO. 2019-16: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL APPROVING AMENDMENT NO. 3 TO THE CITY MANAGER AGREEMENT APPROVED ON OCTOBER 28, 2004 INCLUDING AMENDMENT NO. 1 AS PER RESOLUTION NO. 2008-69 AND AMENDMENT NO. 2 AS PER RESOLUTION NO. 2014-37. A motion was made by Councilman Preciado, seconded by Councilman Hernandez and carried. Joint Meeting City Council/Successor Agency April 11, 2019 Page 2 of 5 Roll Call Vote: AYES: Preciado, Hernandez, Harvick, Woolley, Ovalle. NOES: None. ABSENT: None. ABSTAIN: None. Ms. Whitten thanked the City Council. She said that is a privilege and honor to work for the City of Avenal. Next Tuesday, April 16, 2019, will be 35 years working for the City of Avenal. She thanked the City Council for their trust and support. CONSENT CALENDAR: All items listed under the consent calendar are routine and enacted by one motion: (Action) A. Consider City of Avenal/Successor Agency’s Approval of Minutes for March 28, 2019: B. City Warrants and Financial Statement for March 2019: A motion was made to approve the consent calendar by Councilman/Successor Agency Member Harvick, seconded by Mayor Pro Tem/Successor Agency Woolley and carried. Roll Call Vote: AYES: Harvick, Woolley, Hernandez, Ovalle. NOES: None. ABSENT: None. ABSTAIN: Preciado. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ITEMS OR CONSIDERATION: A. Consider Resolution Supporting the 2020 Census: Melissa Whitten, City Manager, stated that she had received an email from Representative by way of the League of California Cities. The City of Avenal has been requested to provide a Resolution to "Recognize the Importance of the 2020 U.S. Census - Be Counted California" campaign. This is a show of support that the City of Avenal will be participating 2020 Census. She stated that Antony Lopez, Associate Planner, Community Development Department will be the Census contact person. After a brief discussion the following action was taken: RESOLUTION 2019-17: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL SUPPORTING THE 2020 U.S. CENSUS TO HELP ENSURE A COMPLETE, FAIR AND ACCURATE COUNT OF ALL CALIFORNIANS. A motion was made by Mayor Pro Tem Woolley, seconded by Councilman Harvick and carried. Roll Call Vote: AYES: Woolley, Harvick, Preciado, Hernandez, Ovalle. NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES: None. ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS: A. Activity Reports: 1. Public Works/Building/Code Enforcement/ Animal Control Activity Report: Scott Davis, Public Works Supervisor; Joint Meeting City Council/Successor Agency April 11, 2019 Page 3 of 5 Scott Davis, Public Works Supervisor, reported the following: 1) Building Department; 2) Code Enforcement; 3) Park & Landscaping; 4) Street; 5) Water Distribution; 6) Waste Water Collection; and, 7) Vehicle, Equipment, & Building Maintenance. 1) Avenal Theater & Event Center Activity Report: Louisa Starne, Avenal Theater & Event Center Coordinator. Louisa Starne, Avenal Theater & Event Center Coordinator, reported the following: 1) Movie Nights: Fantastic Beast Crimes of Grindelwald – Screen 1 – 33, Creed II - Screens 1 & 2 - 75, Mary Poppins Returned Screens 1 & 2 – 24, Aqua Man Screens 1 & 2 – 50; 2) Music Festival Concession Stand; 3) Other – neon lights were fixed; and, 4) Upcoming events: April 13 - Easter at the Park, April 26 - Movie Night, April 27 – City Appreciation Dinner & May 3-5 Old Timers Weekend/Movie Night. Special Presentations/Requests: A. None. PUBLIC HEARING(s): A. None. OLD BUSINESS: A. Consider Second Reading and Adoption of Ordinance No. 2019-01 Amending the Place and Time for Regular City Council Meetings: Ms. Whitten reported that Ordinance No. 2019 - 01 was introduced and the first reading waived at the March 28, 2019 City Council meeting. Staff is requesting Council's consideration to waive the second reading and adopt Ordinance 2019 - 01. A motion was made by Councilman Harvick, to waive second reading and adopt Ordinance No. 2019 -01; seconded by Councilman Hernandez and carried. Roll Call Vote: AYES: Harvick, Hernandez, Woolley, Preciado, Ovalle. NOES: None. ABSENT: None. ABSTAIN: None. NEW BUSINESS: A. Consider Proposal for Replacing the Roof at the Police Activities League Building (Boxing Club): Mr. Davis reported that Staff sent the service agreement to Red's Roofing for signature. Their staff called and informed us they did not have the correct insurance for the project. Since Red's Roofing did not meet the City's insurance requirement, they recommended that the City contact Meraz Roofing to request a proposal. Staff received a proposal from Meraz and are bringing this agenda item back to Council for consideration which also includes the two (2) additional proposals as presented at the March 14, 2019 meeting. Staff is also requesting to increase the not-to-exceed amount by $4,000.00 for any unforeseen issues that may arise. 1. Meraz Roofing $26,000.00 2. Hanford Roofing Company, Inc. (contacted, but no response) $33,485.00 3. Fresno Roofing Co., Inc. (contacted, but no response) $44,875.00 Joint Meeting City Council/Successor Agency April 11, 2019 Page 4 of 5 Staff recommends that by Resolution, authorize the City Manager to enter into an agreement with Meraz Roofing to replace the roof on the P.A.L. Building for an amount not-to-exceed $30,000.00 ($26,00.00 + $4,000.00 contingency). Also, by motion: 1) authorize the drawdown of General Fund Reserves in the amount of $30;000.00; 2) transfer said funds into Equipment/Maintenance Department, 10.18000.655 Professional Services; and, 3) let the FY Budget reflect the changes. Mayor Pro Tem Woolley needed clarification on the resolution. City Attorney Jorgensen said the Resolution gave authority to the City Manager to enter into an agreement with Reds Roofing and since they did not accept, the said resolution is null. Councilman Preciado asked if the non-profit group CSET was contacted. Mr. Davis stated no. After a brief discussion the following action was taken: A motion was made by Councilman Preciado to table item and contact CSET for quote for roofing, seconded by Councilman Harvick and carried. Roll Call Vote: AYES: Preciado, Harvick, Hernandez, Harvick, Ovalle. NOES: None. ABSENT: None. ABSTAIN: None. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS: Mayor Ovalle stated that most of us have had long day and the length of closing comments should be considerate of others. Councilman Preciado reported the following: 1) March 20th Indian Wells conference – water issues; 2) Music Festival was well organized; 3) April 2nd CAC meeting - Fresno; 4) West Hills College meeting. They have a new president and would like to have classes here. Also, Dr. East mentioned that the science rooms at Avenal High School are not being utilized and he would like West Hills College to offer classes; 5) attended the City of Coalinga budget workshop meeting which is like a formal City Council meeting; and, 6) Will attend San Jose meeting – water issues. Councilman Hernandez reported the following: 1) April 10th Food distribution -130 residents received food and thanked, the Recreation Department for their support. Mayor Pro Tem Woolley reported the following: 1) she congratulated the Recreation Staff on the Music & Craft Fair. She knows that Sheila was concerned about foot traffic, but this is their first year and it takes time to develop. It was really organized. Also, what she saw was really working well and when word gets around, more people will get involved; 2) she developed marketing materials for the Pistachio Festival. A Pistachio group donated bags for a conference Kings County is hosting this year. She also made a flyer for the Sand Drags and to highlight all events in Kings County. She wanted to make sure Avenal had a lot of stuff in the bags; and, 3) she attended the electric bus demonstration and she will let Mayor Ovalle comment on that since he got to drive it. Mayor Ovalle reported the following: 1) the KART Station had a fully electric bus, which they are considering replacing some of fleet. It was a small bus with a capacity of thirteen (13) seats and could be modified to accommodate a wheelchair. It is impressive and very high tech, as easy to drive as a small car and has a range of 200 miles on one charge. Hopefully, with the proposed modifications, it will be affordable. Melissa Whitten, City Manager, reported the following: 1) there will be an Avenal Hospital District meeting April 12th, to appoint an authority member and then have Authority meeting; 2) Music Fest was a great gathering. It was very organized and she had a great time; 3) The Week of the Young Child event - again she had a wonderful time; 4) she will not be in attendance for the Easter Extravaganza due to training in Fresno; 5) Old Timers T-shirts are available. The theme this year is “There’s No Place Like Home”; 6) she participated in a webinar today regarding new legislation including cannabis, the Governor’s aggressive budget and a proposed tax on water user’s tax; 7) Planning & Development homes are going up; and, 8) we are glad to have Angie back as she was missed. Joint Meeting City Council/Successor Agency April 11, 2019 Page 5 of 5 ADJOURNMENT. There being no further business, the City Council meeting was adjourned at 6:55 p.m. Respectfully Submitted, Maria Ortiz, City Clerk