City Council/Successor Agency/Public Finance Authority

AGENDA ITEM NO. 5. – A. CITY OF AVENAL JOINT MEETING OF THE AVENAL CITY COUNCIL/SUCCESSOR AGENCY THURSDAY, JULY 11, 2019; 5:15 P.M. AVENAL THEATER; 233 E. KINGS STREET, AVENAL, CA 93204 MINUTES Mayor Ovalle called the meeting to order at 5:15 p.m. Council Members Absent: Councilman Hernandez. Staff Present: Whitten, Ortiz, Davis, Verdugo, Santillan, Starne, Stivers. Legal Counsel: Ken Jorgensen. PLEDGE OF ALLEGIANCE: Led by Mayor Ovalle. ROLL CALL: Councilman Harvick, Councilman Preciado, Mayor Pro Tem Woolley, Mayor Ovalle. CITY CLERK: Government Code Section 54952.3: The members of the City Council and Successor Agency are entitled to receive a total of $300.00 per month because of being elected to the City Council. They receive no other compensation for sitting as a member of the Successor Agency. Melissa Whitten, City Manager, stated that there is an urgent & time-sensitive item that will need to be added to the Agenda: a letter of support from the San Joaquin Valley Water Infrastructure Authority. It will be added as Agenda Item 6-A. A motion was made by Councilman Preciado to add urgent & time-sensitive item as Agenda Item 6-A, seconded by Mayor Pro Tem Woolley and carried. Roll Call Vote: AYES: Preciado, Woolley, Harvick, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: None. The City Council went into Closed Session at 5:18 p.m. CLOSED SESSION: (City/Successor Agency): It is the intent of this governing body to meet in closed session to review its position and to instruct its designated representatives: A. PERSONNEL (Government Code § 54957(b)). It is the intention of this governing body to meet in closed-session. A. Evaluation: Chief of Police Mayor Ovalle reopened the City Council meeting at 5:26 p.m. The action out of Closed Session was as follows: RESOLUTION 2019-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE ADDENDUM NO. 1 TO CONTRACT/ AGREEMENT NO. 1209 BETWEEN THE CITY OF AVENAL AND RUSSELL STIVERS, CHIEF OF POLICE. A motion was made by Councilman Preciado, seconded by Mayor Pro Tem Woolley and carried. Roll Call Vote: AYES: Preciado, Woolley, Harvick, Ovalle. Joint Meeting City Council/Successor Agency July 11, 2019 Page 2 of 6 NOES: None. ABSENT: Hernandez. ABSTAIN: None. CONSENT CALENDAR: All items listed under the consent calendar are routine and enacted by one motion: (Action) A. Consider City of Avenal/Successor Agency's Approval of Minutes for June 27, 2019: B. City Warrants and Financial Statement for June 2019: A motion was made to approve the consent calendar by Councilman/Successor Agency Member Preciado, seconded by Mayor Pro Tem/Successor Agency Woolley and carried. Roll Call Vote: AYES: Preciado, Woolley, Harvick, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: None. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ITEMS OR CONSIDERATION: A. Urgency & Time Sensitive Item Letter of Support from San Joaquin Valley Water Infrastructure Authority. Ms. Whitten reported that this request of a letter of support came from Mario Sontoyo of the San Joaquin Valley Water Infrastructure Authority. It pertains to a study regarding the importance of Sierra Nevada water runoff among those who live and work in the San Joaquin Valley which is well known and understood. It is to continue to study and comprehend the watersheds and the forest management (or lack of it) - within those headwater regions that this Water Management Options Pilots (WMOP) proposal is all about, and why it is so important. Councilman Preciado stated Executive Director Mario Sontoyo’s proposal has been initiated by the San Joaquin Valley Water Infrastructure Authority (SJVWIA), in association with the University of California, Merced (UC Merced) and would make possible a pilot study within the San Joaquin River watershed northeast of Fresno, California. Also, there are other groups competing for the same funding and he would like Council’s support for this application. A motion was made by Councilman Preciado to approve letter of Support and Mayor to sign, seconded by Councilman Harvick and carried. Roll Call Vote: AYES: Preciado, Harvick, Woolley, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: None. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES: Mario Pesquera reported that he had the opportunity to meet with the City Manager and the Public Works Director regarding an ongoing potentially hazardous situation. He asked Ms. Whitten if she had spoken to the City Attorney Michael Farley, because he did not want it to just die? Ms. Whitten stated “yes.” ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS: Joint Meeting City Council/Successor Agency July 11, 2019 Page 3 of 6 A. Activity Reports: 1) Public Works/Building/Code Enforcement/ Animal Control Activity Report: Scott Davis, Public Works Supervisor; Scott Davis, Public Works Supervisor, reported the following: 1) Building Department; 2) Code Enforcement; 3) Park & Landscaping; 4) Street; 5) Water Distribution; 6) Waste Water Collection; and, 7) Vehicle, Equipment, & Building Maintenance. 2) Community Recreation Department Activity Report: Shelia Verdugo, Supervisor; Sheila Verdugo, Supervisor, reported on Events and Outreach that were held in the months of April - June. 3) Avenal Theater & Event Center Activity Report: Louisa Starne, Avenal Theater & Event Center Coordinator; Louisa Starne, Avenal Theater & Event Center Coordinator, reported the following: 1) June 29th Independence Celebration @ Sport Complex profited $132.00; 2) July 12th Night Market; 3) July 16 - 18 P.A.T.Y’ Studio Give Back Project canceled; 4) July 19 Movie Night – last chance to get Subway discount; and 5) Aug. 2nd Movie Night and her last day. 4) Community Development/Planning Activity Report: Fernando Santillan, Community/Economic Development Director; Fernando Santillan, Community/Economic Development Director, reported on the following: 1) Fitness Court; 2) Wonderful Company Grants workshop; 3) Prop 68 Parks Grant; 4) Development of an Electric Vehicle Readiness Plan for use by all communities in Kings County; 5) The Job Fair will be held on September 12; 6) CDBG/HOME annual verification letters & Mobile Home Review letters were sent the first week of July; 7) Community Center; and, 8) The old Rice Park restrooms have been demolished. 5) Avenal Police Department Activity Report: Rusty Stivers, Chief of Police. Rusty Stivers, Chief of Police, reported the following: 1) Investigations – vandalism, domestic violence, burglary, fight; 2) gang awareness presentation to residents of 1112 E Whitney; 3) Upcoming Events: National Night Out August 6th , 4) Explorers will be in Washington, DC July 11th; 4) Personnel News: Congratulations to Investigator David Tapia on his promotion to Senior Police Officer. David will be vacating his Major Crimes Task Force position and begin his new leadership on patrol. David has been a past award recipient of the APD Officer of the Year award. We look forward to David's leadership! B. Special Presentations/Requests: 1) Mid Valley Disposal Quarterly Report: Ivette Rodriguez, Recycling Director Ivette Rodriguez, Recycling Director, reported the following: 1) Slide presentation – load checks, community outreach, commercial site visits; and, 2) AB 1826 Organics – will be educating the schools, Avenal State Prison & apartment complexes on how to dispose of waste. PUBLIC HEARING(s): A. None. OLD BUSINESS: A. None. Joint Meeting City Council/Successor Agency July 11, 2019 Page 4 of 6 NEW BUSINESS: A. Consider Extending Terms of MOU with Responsible Athletes Program (RAP) for One (1) Year: Ms. Whitten reported, that the City Council initially entered into a Memorandum of Understanding with the Responsible Athletes Program for the period of November 2009 - June 30, 2010 and have extended the agreement each year since that time. In 2013, the MOU was updated and approved by Resolution; and, renewed by Addendum from 2014 - 2019. RAP sponsors a wide variety of structured youth -oriented Community sports, events and activities within the community. Representatives from the program have presented reports to the City Council relating to programs and activities to keep Council informed. Staff recommends that the City Council consider renewing the MOU by Addendum for an additional one (1) year term by resolution. Enrique Jimenez, RAP President, thanked the City for their resources and facilities. Also, for giving the RAP program another year to help our community. RESOLUTION 2018-37: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL APPROVING ADDENDUM NO. 6 RELATING TO THE MEMORANDUM OF UNDERSTANDING (MOU)/AGREEMENT BETWEEN THE CITY OF AVENAL AND RESPONSIBLE ATHLETES PROGRAM (RAP) DATED JULY 1, 2013. A motion made by Councilman Preciado, seconded by Mayor Pro Tem Woolley and carried. Roll Call Vote: AYES: Preciado, Woolley, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: Harvick. B. Consider Continuing Animal Control Shelter Services to the City of Corcoran: Ms. Whitten reported, as the City Council is aware, the City entered into an Animal Control Shelter Services Agreement with the City of Corcoran to provide said services to Corcoran which commenced on September 1, 2011. Agreement has been renewed every two years since that time. As noted in Section 4 (A) of the document, the agreement can be renewed for successive periods of not more than two (2) years each. Staff has been in contact with Kindon Meik, Corcoran City Manager, regarding their interest in continuing the agreement for an additional two (2) years. The City of Corcoran supports the renewal of the Agreement. Staff recommends approve by resolution Addendum No. 4 to Agreement No. 1010 to continue providing Animal Control Shelter Services to the City of Corcoran for a two (2) year term beginning July 1, 2019. RESOLUTION 2018-38: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZ ING THE CITY MANAGER TO SIGN AND EXECUTE ADDENDUM NO. 4 TO AGREEMENT NO. 1010 BETWEEN THE CITY OF AVENAL AND THE CITY OF CORCORAN FOR ANIMAL CONTROL SHELTER SERVICES. A motion made by Councilman Harvick, seconded by Mayor Pro Tem Woolley and carried. Roll Call Vote: AYES: Harvick, Woolley, Preciado, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: None. Joint Meeting City Council/Successor Agency July 11, 2019 Page 5 of 6 C. Consider Approving Applications for Statewide Park Development and Community Revitalization Program Grant Funds: Mr. Santillan reported, that in June of 2012, California voters approved Proposition 68, which authorizes funding for state and local parks, environmental protection and restoration projects, water infrastructure projects, and flood protection projects. Through funding from Proposition 68, the California Department of Parks and Recreation, Office of Grants and Local Services (OGALS), is expanding its Statewide Park Program (SPP) in 2019 by providing $254,942,000.00 in grant funding. The SPP is offering competitive grants that will create new parks and new recreational opportunities in critically underserved communities across California. Proposed projects must involve either development or a combination of acquisition and Development to: 1. Create a new park, or 2. Expand an existing park, or 3. Renovate an existing park Staff recommends approval of the attached resolution which approves the City's applications for and authorizes the City Manager, or his/her designee, to submit said applications to the Statewide Park Development and Community Revitalization Program Grant Program. The resolution also authorizes the City Manager, or his/her designee, to sign all documents related to the grant applications After a brief discussion, the following action was taken: RESOLUTION 2019-39: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL APPROVING THE APPLICATIONS FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS.A motion made by Councilman Harvick, seconded by Mayor Pro Tem Woolley and carried. Roll Call Vote: AYES: Harvick, Woolley, Preciado, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: None. D. Consider Entering into an Agreement with O'Dell Engineering for Offsite Improvement and Landscape Plans for Avenal Community Center: (Discussion/Action). Mr. Santillan reported Staff has solicited proposals from engineering agencies for the completion of offsite improvements and landscaping plans for the Avenal Community Center project. Two proposals were received in the following amounts: O’Dell Engineering $11,110.00 QK $24,700.00 Staff recommends adding a 10% contingency amount to the proposal to account for construction site visits and other potential coordination with other project engineers and contractors which may or may not be needed and would be at an hourly rate per the contractor's rate schedule. Also, approve attached resolution authorizing the City Manager to enter into an agreement with O'Dell Engineering in an amount not to exceed $12,221.00 ($11,110.00 + 10%). After a brief discussion, the following action was a taken. RESOLUTION 2019-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZING AN AGREEMENT WITH O'DELL ENGINEERING FOR OFFSITE AND LANDSCAPE Joint Meeting City Council/Successor Agency July 11, 2019 Page 6 of 6 IMPROVEMENT PLANS FOR THE AVENAL COMMUNITY CENTER. A motion made by Mayor Pro Tem Woolley, seconded by Councilman Preciado and carried. Roll Call Vote: AYES: Woolley, Preciado, Harvick, Ovalle. NOES: None. ABSENT: Hernandez. ABSTAIN: None. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS: Councilman Preciado reported the following: 1) 4th of July grass fire – on Hanford Ave. & Tamarack. Fire Department had a hard time locating fire; 2) JPA meeting; 3) 4th of July Celebration – It was well organized and he commended the Explorers for a great job parking cars; 4) School Board meeting; and, 4) he did a video at Avenal High School for the San Joaquin Air Quality Control Board to show Avenal to the Central Valley. Mr. Davis stated that the Fire Department does have all City maps and should be aware that there is dead end street. Mayor Pro Tem Woolley reported the following: 1) she was gone for two weeks through July 4th. The fireworks laws in Oregon are different. There were lot more people shooting-off illegal fireworks for three days. Melissa Whitten, City Manager, reported the following: 1) she acknowledged Councilmember Preciado as he sits on the San Joaquin Valley Water Infrastructure Authority and is the one who provided the letter to request support from the City Council. Also, thanked Mayor Ovalle for his support; 2) She was asked to stay when video filming was taking place and it took eight people to film segments that will be shown for Summer, Fall, Winter and Spring. It was a great crew and it is great that Councilman Preciado is promoting Avenal; 3) Independence Celebration was wonderful and nice to see all of the support; 4) Senator Melissa Hurtado will be having an Open House at her District Office, Saturday, July 13, 2019 @ 10:00 a.m. – 12:00 p.m. 611 N, Douty Ave., Hanford, CA 93230; 5) Assemblyman Rudy Salas will be here July 23, 2019 at 12:00 p.m. at the Veterans Hall providing information on Senior Scams; 6) She publicly acknowledged Louisa: Louisa took a job description added her skills, technology, knowledge, hard work, trustworthy honest and wrote the job description herself. “thank you so much Louisa for all you have done.” Thank you, for giving back to your home town. Mayor Ovalle reported the following: 1) July 4th Assembly of God presentation was mesmerizing & we all were invited to the Assembly of God Church in Riverdale to see their Independence presentation. Also, congratulated Chief Stivers, Officer Tapia for his promotion and the Explorers. ADJOURNMENT. There being no further business, the City Council meeting was adjourned at 6:54 p.m. Respectfully Submitted, Maria Ortiz, City Clerk