City Council/Successor Agency/Public Finance Authority

SPECIAL JOINT MEETING AVENAL CITY COUNCIL/SUCCESSOR AGENCY 233 E. KINGS ST., AVENAL, CA 93204 THURSDAY, AUGUST 17, 2023; 2:15 P.M. MINUTES CALL TO ORDER & PLEDGE OF ALLEGIANCE: by Mayor Preciado at 2:21 p.m. ROLL CALL: Councilmembers: Pablo Hernandez, Lou Gravelle, Ricardo Verdugo, Mayor Alvaro Preciado, Mayor Pro Tem Alejandro Ramirez. ABSENT: None. STAFF: Lopez, Ortiz, Bermudez. LEGAL COUNCEL: None. CITY CLERK: Government Code Section 54952.3: The members of the City Council/Successor Agency are entitled to receive a total of $300.00 per month because of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES: No public comments were Offred at 2:23 p.m. A. Review of Computer and Electronic Technology Usage Policy: Humberto Bermudez, IT Manager went over the computer & electronic usage policy with the City Council for 1-hour. He then proceeded to issue cellular iPads to each councilmember to receive official City communications and review the council packet. B. Leadership/Governance Training Technology for Elected and Appointed Officials: Leadership Associates Leadership Associates went over Leadership training with City Council: from 3:25 p.m. to 6:16 p.m. Actions for Staff & Council as follows: Public Comments:  Public Comment Cards will be required if not providing comment online. If providing online, they still require that they provide their name and address - information.  City Clerk will keep track of three minute maximum for all public comments and provide a 30 second warning and a final 10 second warning and ask the participant to end their comments.  The agenda will state that up to 25 minutes will be allotted for Public Comments, unless extended by majority vote of the Council.  The Mayor may ask for consensus from individuals who come for the same item, by a show of hands to show support or consensus for a certain comment or topic. Dress Code  Dress code of business casual attire will be required by all Council and staff: •Acceptable Business Casual Attire includes, but is not limited to slacks, khakis, capris, golf shirts, and shirts with a finished neckline, skirts, dresses, turtlenecks, or sweaters. Caps and hoodies must be organization issued or from an affiliate organization. Clothing and shoes must be neat and clean. •Unacceptable attire includes, but is not limited to tee shirts; sweat pants, shorts, sweatshirts, or workout attire; cutoffs; beach attire; halter and spaghetti strap dresses, tank tops, miniskirts, short skirts, spandex and Lycra; dresses or skirts that are excessively short; clothes that are too tight, too small, sheer or clothing that otherwise is revealing, distracting, or provocative; and tennis shoes, flip flops, beach shoes, slippers, caps or hoodies not affiliated with the organization or its partners.  Staff will provide Council with at least two City Polos to wear at Council meetings and events. Joint Meeting City Council/Successor Agency/PFA – August 17, 2023 Page 2 of 2  Agenda Item Discussion Procedure · When the Mayor opens an item on the agenda, staff will give their presentation, then the City Manager will follow up with each council member, in a rotation, for their comments or questions and help moderate the response. Each councilmember has one opportunity for comments or questions, then the Mayor will request a motion for action. Closing comments:  Council agrees to allow each councilmember adequate time to provide their final comments about the meeting, and report attendance of any special events and pertinent information back to the public. *Note – although no time limit will be imposed upon any councilmember, brevity should be practiced. Reminders:  This is a Council meeting in public. Not a public meeting of the Council.  The Council commits to always reach out if they have a question about items on the agenda. The City Council will contact the City Manager with questions in advance by Wednesday at noon the day before a Council meeting. The City Council went into Closed Session at 6:16 p.m. CLOSED SESSION: (City/Successor Agency): It is the intent of this governing body to meet in closed session to review its position and to instruct its designated representatives: Any person may directly address the Council/Agency at this time on items of interest regarding Closed Session.  City Manager Mayor Preciado reopened regular meeting at 6:43 p.m. with nothing to report out of Closed Session. ADJOURNMENT: There being no further business the City Council meeting was adjourned at 6:43 p.m. p.m. Respectfully submitted, Maria Ortiz, City Clerk