Advisory Boards Meetings

i\The City of Arts & Cultural Center nventura Advisory Board Meeting a . February 27, 2024 10:00 a.m. ~ ~-., , e~ 4 &iJJY Aventura Government Center th 5 Floor Executive Conference Room 19200 W. Country Club Drive, Aventura, FL 33180 AGENDA 1. Call to Order I Roll Call 2. Approval of Minutes - October 17, 2023 3. State of the Center Report by Jeff Kiltie 4. Selection of New Chairperson 5. Other Business 6. Adjournment This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901 or cityclerk@cityofaventura.com, not later than two days prior to such proceeding. One or more members of the City of Aventura Commission and/or Advisory Boards may participate in the meeting. Agenda items are available online at cityofaventura.com for viewing and printing. Copies of agenda items can also be requested through the Office of the City Clerk at 305-466-8901 or cityclerk@cityofaventura.com.  ~ 1,II -i:; ~ri' <?er~ o5 &1,l, ARTS & CULTURAL CENTER ADVISORY BOARD MEETING MINUTES OCTOBER 17, 2023 10:00 A.M. Aventura Government Center 19200 West Country Club Drive Aventura, FL 33180 1. Call to Order/Roll Call: The meeting was called to order at 10:02 a.m. by Ms. Elias. The following members were present: Ellen Elias Becky Franco-Freifeld Merridy Robinson Kotler Judy Scott Lotwin Rita Regev Edna Schenkel Judith Weinberg Absent: Joyce Forchion Lisa Horwitz Others Present: Ronald J. Wasson , City Manager Arleen Llanes, Executive Assistant to the City Clerk Jeff Kiltie, Arts & Cultural Center (AACC) Manager Scott Miller, AACC Event Services Manager Shelly Bradshaw - Vice President of Operations (Broward Center for the Performing Arts & affiliated venues) Maria Fulfaro - Marketing & Sales Manager (Broward Center for the Performing Arts & affiliated venues) 2. Approval of Minutes - February 21, 2023 and June 27, 2023: A motion to approve the minutes of the February 21, 2023 and June 27, 2023 meetings was offered by Ms. Weinberg, seconded by Ms. Schenkel, and unanimously passed. 3. State of the Center Report by Jeff Kiltie: Prior to the report, Ms. Bradshaw reported on the renewed management agreement between the City and the Broward Center, as well as the change in leadership at the Broward Center. Mr. Kiltie distributed and reviewed a PowerPoint titled Aventura Arts & Cultural Center Advisory Board Presentation October 17, 2023, highlighting the following items: 2022- 2023 Season "By the Numbers" Wrap Up, 2022-2023 Season Final Sales, 2023-2024 Season Announcement and Advance Sales, 2023-2024 Season Projected Performances & Activity, 2023-2024 Season by Genre, 2023-2024 Season New Initiatives, and Trends  City of Aventura Arts & Cultural Center Advisory Board Meeting Minutes October 17, 2023 for 2023-2024. Ms. Fulfaro reviewed the sections of the presentation pertaining to Marketing Initiatives and Making Headlines and Creating a Buzz. Board Members provided comments and feedback on this section regarding interviews with actors/artists to increase sales, tracking social media and sales, positive interaction with the box office, and the use of digital tickets. Mr. Kiltie continued with the 2023-2024 Season Programming , 2024-2025 Season Programming What's Next, and 2024-2025 Season Programming -Who do You Want to See? Board Members provided comments and feedback throughout the presentation and provided the following input for ideas for the next season: speaker series, interactive programming, intimate concerts, wine/cheese event, jazz, plays, and one-person shows. Mr. Kiltie and the Center's team were commended for the great success of the Center. Mr. Kiltie announced the need for volunteers for the Center's tent at the City's annual Founders Day event scheduled for November 12, 2023 at Gulfstream Park. Ms. Bradshaw reported on the safety/security measures at the Center. 4. Other Business: The Board discussed the recent positive support for Israel shown throughout Aventura and ways that members can help individually. The next meeting was scheduled for February 13, 2024 at 10:00 a.m. , by consensus of the Board . 5. Adjournment: There being no further business to come before the Board, a motion to adjourn was offered by Ms. Robinson-Kotler, seconded by Ms. Regev, and unanimously passed ; thereby adjourning the meeting at 11 :10 a.m. Ellisa L. Horvath, MMC, City Clerk Approved by the Board on February 27, 2024. Page 2 of2