City Commission Meetings

-+ City Manager City Commission Susan L. Grant Enid Weisman, Mayor Robert Shelley, Vice Mayor City Clerk Denise Landman, Commissioner Ellisa L. Horvath, MMC Dr. Linda Marks, Commissioner Gladys Mezrahi, Commissioner City Attorney Marc Narotsky, Commissioner Weiss Serota Helfman Howard Weinberg, Commissioner Cole & Bierman Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER\ROLL CALL 2. ORDINANCE FIRST READING - PUBLIC HEARING: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE ISSUANCE OF CAPITAL IMPROVEMENT BONDS BY THE CITY IN AN AMOUNT NOT EXCEEDING $7,100,000 FOR THE PURPOSE OF FINANCING A PORTION OF THE COST OF CONSTRUCTING AND EQUIPPING A CHARTER HIGH SCHOOL WITHIN THE CITY, AND PAYING COSTS OF ISSUANCE OF THE BONDS; PROVIDING FOR A SUPPLEMENTAL RESOLUTION SETTING FORTH THE DETAILS OF SAID BONDS; ACCEPTING A PROPOSAL FROM BRANCH BANKING AND TRUST COMPANY TO PURCHASE THE BONDS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 3. MOTION AUTHORIZING THE APPROPRIATION OF UP TO $4,500 FOR THE LEO FOUNDATION FROM THE POLICE STATE FORFEITURE FUNDS IN ACCORDANCE WITH THE CITY MANAGER’S MEMORANDUM. 4. ADJOURNMENT This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-8901.  CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission Or FROM: Susan Grant, City Manager 40 I i ," BY: rian K. Raducci, Finance Director DATE: January 12, 2018 SUBJECT: Issuance of Capital Improvement Bonds, in an aggregate principal amount not to exceed $ 7, 100, 000, for the purpose of financing a portion of the cost of constructing and equipping a charter high school within the City, and accepting a proposal from Branch Banking and Trust Company to purchase the bonds. 1' r Reading January 18, 2018 City Commission Meeting Agenda Item al- 2n° Reading February 6, 2018 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission approve the attached Ordinance authorizing the issuance of capital improvement bonds by the City in an amount not exceeding $ 7, 100, 000 for the purpose of financing a portion of the cost of constructing and equipping a charter high school within the City, and paying costs of issuance of the bonds and accepting a proposal from Branch Banking and Trust Company to purchase the bonds. BACKGROUND At the June 22, 2017 City Commission Workshop Meeting, the former City Manager presented the Capital Improvement Program 2017- 2022 Briefing. During that presentation and at other workshops throughout the year, the former City Manager discussed the option to obtain a bank- qualified loan ( bond) to finance a portion of the cost of constructing and equipping a charter high school within the City, and pay the costs of issuance of the bonds over 20 years. This type of loan will be secured by a Covenant to Budget and Appropriate from legally available Non- Ad-Valorem revenues. On November 1, 2017 the City issued an Invitation to Bid ( ITB # 18- 12- 08- 2) to obtain proposals for the purpose of selecting a firm to provide a not- to- exceed $ 7, 100,000 Bank- Qualified Loan ( evidenced by a single bond) to partially finance the construction of the City' s Charter High School and to pay costs of issuance on such obligations. On 1 November 1, 2017, the City advertised the availability of the ITB in the Daily Business Review and made available a solicitation package on www.demandstar. com. In addition and on the same day, the solicitation package was directly emailed to several banking institutions from a list that was provided by our Financial Advisor — Craig Dunlap, of Dunlap & Associates, Inc. On December 8, 2017 one ( 1) firm submitted a proposal to the City. Upon receipt of said proposal, it was forwarded to our Financial Advisor for their collective review and analysis. In an excerpt from his letter dated January 8, 2018 ( ATTACHMENT " A") he provided the following review and recommendation: FINANCIAL ADVISOR' S REVIEW AND RECOMMENDATION Branch Banking and Trust Company " BB& T Bank" Upon our review, which was based on the Terms and Conditions, length of term for the rate being fixed and the interest rate, Dunlap & Associates is recommending BB& T Bank based on the following: 1. The Bank Qualified Tax- Exempt fixed rate indicated of 3. 68% is for a full term of the loan ( final maturity August 1, 2038). 2. Callable after August 1, 2023 at any time without penalty. 3. Default Rate Equals Bank Rate plus 2. 00% 4. Current Term is not subject to "Tax Gross Up" Provisions With the current tax reform changes, Dunlap & Associates, Inc. believes that rebidding this RFP would not result in any additional benefits to the City." In addition, we are also providing ( ATTACHMENT " B" — Bond Debt Service Schedules). These " draft" schedules were prepared by our Financial Advisor based on information that was available at the time this memorandum was prepared and results in an Average Annual Debt Service of$ 496, 954. 98. ADMINISTRATION' S RECOMMENDATION Based on the foregoing, the Administration is recommending that the City Commission approve the attached Ordinance authorizing the issuance of capital improvement bonds by the City in an amount not exceeding $ 7, 100, 000 for the purpose of financing a portion of the cost of constructing and equipping a charter high school within the City, and paying costs of issuance of the bonds and accepting a proposal from Branch Banking and Trust Company to purchase the bonds. A copy of the Bank' s Proposal Letter ( EXHIBIT " A") is attached to the Ordinance which was drafted by our Bond Counsel — Jeff DeCarlo of Weiss Serota Helfman Cole & Bierman, P. L. and has been reviewed by our City Attorney. Assuming Commission approval of the Ordinance, the City Manager, the City Finance Director, the City Attorney, Bond Counsel to the City and the Financial Advisor for the City will be authorized to negotiate with the Bank with respect to the final terms of the 2 Bonds. The final terms of the Bonds shall be set forth in the Bond Resolution which the Commission will be asked to approve at the February 6, 2018 Commission Meeting. In addition, the City Attorney and Bond Counsel to the City will be authorized to draft documents and to do all other things necessary to accomplish the issuance and sale of the Bonds. If you should have any questions related to this memorandum, please feel free to contact the City Manager. 3  ATTACHMENT "A" DA Dunlap & Associates Financial Consultants January 8, 2018 Brian K. Raducci City of Aventura Government Center 19200 W. Country Club Drive, 5th Floor Aventura, FL 33180 Dear Brian, On December 8, 2017, the City of Aventura, Florida received one ( 1) response to the Request for Proposal ( RFP) which was distributed to several banking institutions ( See Distribution List). The respondent was: 1. BB& T Bank Upon our review, which was based on the Terms and Conditions, length of term for the rate being fixed and the interest rate, Dunlap & Associates is recommending BB& T Bank based on the following: 1. The Bank Qualified Tax- Exempt fixed rate indicated of 3. 68% is for a full term of the loan ( final maturity August 1, 2038). 2. Callable after August 1, 2023 at any time without penalty. 3. Default Rate Equals Bank Rate plus 2. 00% 4. Current Term is not subject to " Tax Gross Up" Provisions With the current tax reform changes, Dunlap & Associates, Inc. believes that rebidding this RFP would not result in any additional benefits to the City. Please give me a call if you have any questions concerning this recommendation. Sin ' rely, rait Dunlap ( President Dunlap & Associates, Inc. 1146 Keyes Avenue Winter Park, Florida 32789 Telephone: 407. 678. 0977 Telecopy: 407. 678. 6240  ATTACHMENT" B" Prepared by Dunlap& Associates, Inc. Finance 7. 008 Aventura- Copy: DERT- 1518) Page 1 SOURCES AND USES OF FUNDS City of Aventura, Florida Capital Improvement Bank Loan. Series 2018 Level Debt Service BB& T Rate 3. 68% FOR DISCUSSION PURPOSES***** Dated Date 02/ 15/ 2018 Delivery Date 02/ 15/ 2018 Sources: Bond Proceeds: Par Amount 7. 100, 000. 00 7, 100, 000. 00 Uses: Project Fund Deposits: Prosect Fund 7, 000, 000. 00 Delivery Date Expenses: Cost of Issuance 100, 000. 00 7, 100, 000. 00 Note: Cost of Issuance is Estimated- To be Determined Prior to Closing Prepared by Dunlap& Associates. Inc. Finance 7. 008 Aventura- Copy: DEB' I'- 1518) Paget BOND SUMMARY STATISTICS City of Aventura, Florida Capital Improvement Bank Loan. Series 2018 Level Debt Service BB& T Rate 3. 68% FOR DISCUSSION PURPOSES***** Dated Date 02/ 15/ 2018 Delivery Date 02/ 15/ 2018 Last Maturity 08/ 01/ 2038 Arbitrage Yield 3. 680131% True Interest Cost p'IC) 3. 680131% Net Interest Cost( NIC) 3. 680000% All- In TIC 3. 837276% Average Coupon 3. 680000% Average Life( years) 11. 743 Duration of Issue( years) 9. 222 Par Amount 7, 100. 000. 00 Bond Proceeds 7, 100, 000. 00 Total Interest 3, 068. 251. 11 Net Interest 3, 068. 251. 11 Total Debt Service 10, 168, 251. 11 Maximum Annual Debt Service 498, 932. 00 Average Annual Debt Service 496, 954. 98 Underwriter' s Fees( per$ 1000) Average Takedown Other Fee Total Underwriter' s Discount Bid Price 100. 000000 Par A' erage Average Bond Component Value Price Coupon Life Bond Component 7, 100, 000. 00 100. 000 3. 680% 11. 743 7. 100. 000. 00 11. 743 All- In Arbitrage TIC TIC Yield Par Value 7.100, 000. 00 7, 100, 000. 00 7. 100, 000. 00 Accrued Interest Premium( Discount) Underwriter's Discount Cost of Issuance Expense 100. 000. 00 Other Amounts arget Value 7, 100. 000. 00 7. 000. 000. 00 7, 100, 000. 00 Target Date 02/ 15/ 2018 02/ 15/ 2018 02/ 15/ 2018 Yield 3. 680131% 3. 837276% 3. 680131% Prepared by Dunlap& Associates. Inc. Finance 7. 008 Aventura- Copy: DEBT- 1518) Page 3 BOND DEBT SERVICE City of Atentura, Florida Capital Improvement Bank Loan, Series 2018 Level Debt Service BB& T Rate 3. 68% EOR DISCUSSION PURPOSES"""" Period Annual Ending Principal Coupon Interest Debt Service Debt Service 08/ 01/ 2018 10, 000 3. 680% 120, 479. 11 230, 479. 11 230, 479. 11 02/ 01/ 2019 20, 000 3. 680% 128. 616. 00 248, 616. 00 08/ 01/ 2019 20, 000 3. 680% 126, 408. 00 246, 408. 00 495. 024. 00 02/ 01/ 2020 25, 000 3. 680% 124. 200. 00 249,200. 00 08/ 01/ 2020 25, 000 3. 680% 121 900. 00 246, 900. 00 496. 100. 00 02/ 01/ 2021 30, 000 3. 680% 119, 600. 00 249, 600. 00 08/ 01/ 2021 30, 000 3. 680% 117208. 00 247, 208. 00 496, 808. 00 02/ 012022 30, 000 3. 680% 114. 816. 00 244, 816. 00 08/ 012022 40, 000 3. 680% 112. 424. 00 252. 424. 00 497, 240, 00 02/ 01/ 2023 35, 000 3. 680% 109. 848. 00 244, 848. 00 08/ 01/ 2023 45. 000 3. 680% 107. 364. 00 252,364. 00 497, 212. 00 02/ 01/ 2024 45, 000 3. 680% 104, 696. 00 249, 696. 00 08/ 01/ 2024 45, 000 3. 680% 102. 028. 00 247, 028. 00 496, 724. 00 02/ 01/ 2025 50, 000 3. 680% 99, 360. 00 249, 360. 00 08/ 01/ 2025 50, 000 3. 680% 96, 600. 00 246, 600. 00 495, 960. 00 02/ 01/ 2026 55. 000 3. 680% 93, 840. 00 248840. 00 08/ 01/ 2026 55, 000 3. 680% 90, 988 00 245, 988. 00 494, 828. 00 02/ 01/ 2027 65, 000 3. 680% 88. 13600 253, 13600 08/ 01/ 2027 60, 000 3. 680% 85, 100. 00 245, 100. 00 498, 236. 00 02/ 01/ 2028 65, 000 3. 680% 82, 156. 00 247, 156. 00 08/ 01/ 2028 70, 000 3. 680% 79, 120. 00 249, 120. 00 496. 276. 00 02/ 01/ 2029 75, 000 3. 680% 75, 992. 00 250. 992. 00 08/ 01/ 2029 75. 000 3. 680% 72, 772. 00 247, 772. 00 498. 764. 00 02/ 01/ 2030 80, 000 3. 680% 69, 552. 00 249, 552. 00 08/ 01/ 2030 80, 000 3. 680% 66. 240. 00 246, 240. 00 495. 792. 00 02/ 01/ 2031 85, 000 3. 680% 62, 928. 00 247, 928. 00 08/ 01/ 2031 90, 000 3. 680% 59, 524. 00 249, 524. 00 497. 452. 00 02/ 01/ 2032 95, 000 3. 680% 56, 028. 00 251, 028. 00 08/ 01/ 2032 95, 000 3. 680% 52. 440. 00 247, 440. 00 498, 468. 00 02/ 01/ 2033 05, 000 3. 680% 48, 852. 00 253, 852. 00 08/ 01/ 2033 00, 000 3. 680% 45. 080. 00 245, 080. 00 498, 932. 00 02/ 01/ 2034 05, 000 3. 680% 41, 400. 00 246, 400. 00 08/ 01/ 2034 10, 000 3. 680% 37, 628. 00 247, 628. 00 494. 028. 00 02/ 01/ 2035 220, 000 3. 680% 33, 764. 00 253. 764. 00 08/ 01/ 2035 215, 000 3. 680% 29, 716. 00 244, 716. 00 498, 480. 00 02/ 01/ 2036 225. 000 3. 680% 25, 760. 00 250. 760, 00 08/ 01/ 2036 225. 000 3. 680% 21, 620. 00 246. 620. 00 497, 380. 00 02/ 01/ 2037 230, 000 3. 680% 17, 480. 00 247. 480. 00 08/ 01/ 2037 235, 000 3. 680% 13. 248. 00 248. 248. 00 495, 728. 00 02/ 012038 245. 000 3. 680% 8. 924. 00 253, 924. 00 08/ 012038 240, 000 3. 680% 4, 416. 00 244. 416. 00 498, 340. 00 7, 100, 000 3, 068. 251. 11 10, 168, 251. 11 10, 168251. 11  ORDINANCE NO. 2018- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE ISSUANCE OF CAPITAL IMPROVEMENT BONDS BY THE CITY IN AN AMOUNT NOT EXCEEDING $ 7, 100, 000 FOR THE PURPOSE OF FINANCING A PORTION OF THE COST OF CONSTRUCTING AND EQUIPPING A CHARTER HIGH SCHOOL WITHIN THE CITY, AND PAYING COSTS OF ISSUANCE OF THE BONDS; PROVIDING FOR A SUPPLEMENTAL RESOLUTION SETTING FORTH THE DETAILS OF SAID BONDS; ACCEPTING A PROPOSAL FROM BRANCH BANKING AND TRUST COMPANY TO PURCHASE THE BONDS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission( the" Commission") ofthe City of Aventura, Florida( the City") desires to authorize the issuance of not exceeding $7, 100, 000 of bonds for the purpose of financing a portion of the costs of constructing and equipping a charter high school within the City the" Project"), and paying costs of issuance of the bonds; and WHEREAS, in furtherance thereof, on December 8, 2017, the City received a proposal from Branch Banking and Trust Company( the" Bank") to purchase the bonds; and WHEREAS, the Commission desires that the Bonds be secured by a covenant to budget and appropriate Non- Ad Valorem Revenues of the City, as further specified by subsequent resolution of the Commission; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1. Recitals Adopted. Each of the above- stated recitals is hereby adopted and confirmed. Section 2. Authorization to Issue Bonds. In accordance with the provisions of the Charter of the City and Chapter 166, Florida Statutes, there is hereby authorized to be issued Capital Improvement Bonds, in an aggregate principal amount not to exceed $ 7, 100, 000, in one or more series, for the purpose of financing a portion of the cost of the Project and paying costs of issuance of the Bonds. The Commission hereby accepts the Bank' s proposal, attached hereto as Exhibit" A"( the Proposal"), to purchase the bonds. The Bonds shall be designated " City of Aventura, Florida Capital Improvement Bonds, Series 2018," or such other designation as may be approved by supplemental resolution, shall be dated such date, shall be in such denominations, shall be stated to mature no later than August 1, 2038, and shall bear interest at the rate, shall be subject to redemption at the option of the City at such times and prices, and shall have such other details, all as set forth in the Proposal, with the final terms of the Bonds to be approved by the Commission by supplemental resolution ( the " Bond Resolution"). The Bonds shall be secured by a covenant to budget and appropriate Non- Ad Valorem Revenues, as further specified in the Bond Resolution. The Bond Resolution may be adopted, and the Bonds may be issued, at any time after the effective date of this Ordinance. 1 City of Aventura Ordinance No. 2018-_ Section 3. Authorization of Officers and Advisors. The City Manager, the City Finance Director, the City Attorney, Bond Counsel to the City and the Financial Advisor for the City are each hereby authorized to negotiate with the Bank with respect to the final terms of the Bonds. The final terms ofthe Bonds shall be set forth in the Bond Resolution. The City Attorney and Bond Counsel to the City are hereby authorized to draft documents and to do all other things necessary to accomplish the issuance and sale of the Bonds. Section 4. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity ofthe remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 5. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Commissioner Dr. Linda Marks Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman The foregoing Ordinance was offered by Commissioner who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Commissioner Dr. Linda Marks Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman Page 2 of 4 City of Aventura Ordinance No. 2018- PASSED on first reading on this 18th day of January, 2018. PASSED AND ADOPTED on second reading on this 6' h day of February, 2018. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Ordinance was filed in the Office of the City Clerk this day of 2018. Page 3 of 4 City of Aventura Ordinance No. 2018- EXHIBIT" A" Copy of Bank' s Proposal Letter Page 4 of 4 1313811 Branch Banking & Trust Company Governmental Finance 1201 Main Street 76 Floor Columbia, Suite 700 SC 29201 Office:( 803) 251- 1328 January 5, 2018 Indra K. Satju Purchasing Agent City of Aventura 19200 West Country Club Drive Aventura, FL 33180- 2403 Dear Indra K. Sarin: Branch Banking and Trust Company(" BB& T") is pleased to offer this proposal for the financing requested by City of Aventura(" City"). Our Federal ID number is 57- 1074313. 1) Project: Capital Improvement Bonds, Series 2018 2) Amount to Be Financed: 7, 100, 000 3) Interest Rates, Financing Terms and Corresponding Payments: We offer a financing with the interest rate fixed at 3. 68% for the entire term. Final maturity for the Bond will be August 1, 2038. Principal and interest payments shall be due semiannually commencing August 1, 2018, and shall continue each February! and August 1 thereafter through final maturity. Interest on the principal balance of the Bond shall accrue based on a 30/ 360 day count basis. BB& T must approve of the final amortization schedule. This proposal is valid for a closing no later than February 15, 2018. Closing of the financing is contingent upon completing documentation acceptable to BB& T and its counsel. The transaction will be noncallable until August I, 2023 then prepayable in whole at any time thereafter without penalty. Our underwriting fee for this transaction is $ 7, 500. All applicable taxes, permits, costs of counsel for the City and any other costs shall be the City' s responsibility and separately payable by the City. BB& T will require audited financial statements to be delivered within 270 days after the conclusion of each fiscal year- end throughout the term of the financing. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non- bank qualified in accordance with Florida State Statutes or the Internal Revenue Service code. These provisions must be acceptable to BB& T. In addition, any amount due hereunder not paid when due shall bear interest at a default rate equal to the interest rate on the Series 2018 Note plus 2% per annum from and after five( 5) days after the date due. The stated interest rate assumes that the City expects to borrow no more than$ 10, 000, 000 in calendar year 2018 and that the financing shall qualify as qualified tax- exempt financing under IRS Code Sections 141, 148, 149(e), 265@X3). BB& T reserves the right to terminate its interest in this bid or to negotiate a mutually acceptable rate if the financing is not a qualified tax- exempt financing.  4) Financing Documents: It shall be the responsibility of the City to retain and compensate counsel to appropriately structure the financing documents according to Florida State statutes. BB& T shall also require the City to provide an unqualified bond counsel opinion. BB& T and its counsel reserve the right to review and approve all documentation before closing. BB& T will not be required to present the Bond for any payment associated with this transaction. 5) Security: The Bond shall be secured by a Covenant to Budget and Appropriate from legally non ad- valorem revenues of the City. We appreciate the opportunity to present this financing scenario to the City. Please call me at( 803) 251- 1328 with your questions and comments. We look forward to hearing from you. Sincerely, Branch Banking and Trust Company Andrew G. Smith Senior Vice President  CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Susan Grant, City Manager A,441 DATE: January 12, 2018 SUBJECT: Disbursement of Police Forfeiture Funds 2 January 18, 2018 City Commission Meeting Agenda Item , J RECOMMENDATION It is recommended that the City Commission adopt the following Motion to expend funds from the Police State Forfeiture Fund: Motion authorizing the appropriation of up to $ 4,500 for the LEO Foundation from the Police State Forfeiture Funds in accordance with the City Manager' s Memorandum. If you have any questions, please feel free to contact me. SG/ act Attachment CCO1750- 18  CITY OF AVENTURA POLICE DEPARTMENT INTER OFFICE MEMORANDUM TO: Susan Grant, City Manager FROM: Bryan Pegues, Chief of Police ep DATE: 12 January 2018 SUBJECT: Use of Forfeiture Funds Florida State Statute 932.704 requires that money resulting from forfeitures be maintained in a special law enforcement trust fund, and that the funds be expended only upon request of the Chief of Police to the governing body of the municipality and approval of the governing body. I am requesting City Commission approval for the expenditure of funds for: LEO Foundation 4,500 Total Expenditure Request: 4,500 I certify that this requested expenditure complies with Florida State Statute 932. 704 in that: 1. Funds will be used for an appropriate law enforcement purpose. 2. Funds are not being used as a normal source of revenue for the Police Department. 3. Funds were not considered in the adoption and approval of the budget of the Police Department.  Summary LEO Foundation —The LEO Foundation is a non- profit charity organization that sponsors the LEO Awards each year in Miami- Dade County. These awards honor the women and men of law enforcement, both sworn and civilian, for their outstanding efforts in protecting and serving their communities. This year the Aventura Police Department has a total of 5 employees eligible for the award. Attached is the IRS paperwork showing that the LEO Foundation is recognized as a 501( c)( 3) charitable organization. 1I/ YU/ 2004 U8: 42 FAX 813 303 3756 TE/ CE CINTI @00Z/ 002 i Internal Revenue Service Depa ant of the Treasury Date: November 24, 2004 P. O. B x 2508 Cincin ati, OH 46201 Law Enforcement Officers Charitable Person Contact Foundation, Inc. Jam. Bowling 31- 08346 Ronald K. Stern Cus$omer Service Representative P. O. Box 11510 Toll Fr. Telephone Number. Miami, FL 33101 8:OOta. m. to 6: 30 p.m. EST 877. 295500 Fax Nu(nben 513.283- 3756 Faders$Identification Number: 65- 0694 Dear Sir or Madam: This is In response to your request of November 24, 2004, : ding your organIzation's tax- exempt status. In February 1999 we Issued a determination letter that recog ed your organization as exempt from federal Income tax. Our records Indicate that yo r organization is currently exempt under section 501( 0)( 3) of the Internal Revenue Our records Indicate that your organization is also classified a public charity under sections 509(a)( 1) and 170( b)( 1)( A)(vi) of the internal Raven Code. Our records indicate that conslbutlons to your organization ale deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone nu nber shown In the heading of this letter. buarimie") Janne K. Skufca, DI) ector, TERdE Customer Account$ antes I INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR P. 0. BOX 2508 CINCINNATI, OH 46201 Employer Identification Number: Date: 1 55- 0850r 65- 0506949d_ - 1705.32533073008 LAW ENFORCEMENT OFFICERS CHARITABLE. Contact Person:- FOUNDATION INC 0. A. DOWNING IDS 31506 C/ O RONALD K STERN Contact Telephone Number: ' . 3211 PONCE DE LEON BLVD SUITE 200 877) 829- 5500 CORAL SABLES, FL 33134 Accounting Period Ending: December 31 Foundation Status Cfassificaticm: - 170( b)( 1 )( A)( vi ) Advance Ruling Period Begins: April 30, 1998 Advance Ruling Period Enciti -- December 31, 2002 Addendum Applies: No Dear Applicant: Based on informatics you suppiiec, and assumingyour operations will be as stated in your ' application for recngniticm of exemptloin,_ wt- have determined you are exempt from federal income tax under section 501 ( a) of the Internal Revenue Code as an organization described in section 501( c)( 3). Because you are a newly created organization, we are not now making . final determination of your foundation status under_ sectlon 509( a) of the Code. However, we have determined that you ' can reasonably expectto be a publicly: _ supported organization described In sections 609( a).( 1) . and 170( b) l1> 0A)( vi). Accordingly, during an id-Vance ruling period you mill be treated as a. publiclysupported organization, and not es a private foundation. This advance ruling period begins and ends cm the dates shown above. Within 90 . days after the end of your advance ruling period, you must send us the information needed . to determine whether you have met the :require- ments of the applicable support test during the advanta -ruling period. - If- you, establish that you have been - a publicly supported organization, se mill classi- fy you as a section 509( a)( 1). or 509( 0)( 2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet . - the public support requirements d uri- g- thr-edvance- rullog periods we Will ` - - c lasslfy you as a private foundation- for futures- periods.- A4se r-if oe- c)e ss+iy --- you as a private loantletioni we wjirtreat,'youas iCprivate iopndatnan tror your beginnipg date for :purpnlsbB- 67- TbttT n- 607d) and " 4940. Grantors ' and contributors may rely on Our determination that you are not a private foundation. until 90 Maya- after- the- end - of your advance ruling period. If you send us. the required information :within the.. 94 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. Letter 1045 ( 00/ CO) LAW ENFORCEMENT OFFICERS CHARITABLE If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the datawe publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor :,r contributor was responsible for, or was aware oft the act or failure to act, that resulted in your loss of such status, that person may not rely cm this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or sue acquired such knowledge. If you change your sour:: es of support, your Purposes. character; or method of operation, please lot us know so we can consider the effect of the change on youy exempt status and foundation status. If you amend. your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 19841 you are liable for social security taxes under the Federal Insurance Contributicmc Act on amounts of $100 or. more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act ( FUTA). Organizations that are not private foundations are not subject to the- pri- vete foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes: :-. If you have any questions about excise, employment, or other federal taxes+ please let us know. Donors may deduct contributions to you as providedin section 170 of the Internal Revenue Code. Bequests. legacies, devises, transfer's, or gifts to you or for your use are deductible for Federal estate and gift tax purposes - if they meet the applicable provisions cd sections 2065, 2106+. and 2522of the Code. Donors maydeduct contributions to you, only to the extent that their contribution: are gifts, with no consideration received. Ticket purchases and similar payments in conJunction with fundraising events may not necessarily qualify as deductible contributions+ depending on the circumstances. Revenue Ruling 67- 2461 published in CumufatiwBule ltin-1967- 2,` on page1104, gives. - guidelines regarding when taxpayers ma ray deduct- paymentr for- admission— tor- or - - — other participation inr 1undrefe.ing ctfvitles for -charity. Contributions to you are deductible by donors beginning April 301 1998. You are not required 't2 fiTe-Forri990, Return of Organization Exempt Fro* Income Tag, if your gross receipts each year. are normally $ 25, 000 or less. - If you recei' e a Form 990 packagn in the mail, simply attach the label provided, check the box in the heading to Indicate that your annual gross receipts are normally $.'. 5, 000 or leas, and ' sign the return. Because you will be treated a$ Letter t045 ( DD/ CG)  3 LAW ENFORCEMENT OFFICERS CHARITABLE a public charity for r,.turn filing purposes during your- entire advance ruling period, you should file Form 990 for each year in your advance ruling period that you exceed the $25, 000 filing threshold even if your- sources of support do not satisfy the public support test specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $ 10, 000 or 5 percent of your gross receipts for the years whichever is less. For organizations with gross receipts exceeding $ 1, 000, 000 in any year, the penalty is $ 100 per. day per return, unless there is reasonable cause- for- the delay: - - The maximum penalty for an organization with gross receipts exceeding 1, 000, 000 shall not exceed $ 50, 000. This penalty may also be charged if a return is not complete. Sts please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tare on unrelated business income under section 511 of the Code. If you are subJect to this tax, you must file an income tax return on- Form 990- i, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual return available for public - inspection for three years after the return is due. You are also required to make available a copy of- your exemption applications any supporting pocgments, and this exemption letter. Failure- to make these documents available- for public inspection may subject you to a penalty of 420 per day for each day there is a failure tocomply ( up to a maximum of. s10, 000 in the case- of an annual return). You need an employer identification number even if you have no - employees. If an employer identification number was not entered on. your application, we will assign a number toyou andadvise you of It. please use that number on all returns you fife and in all correspondence with the Internal Revenue Service. This determination is based on - evidence that your funds are dedicated to the purposes listed in' sectipe141( c)( 3)- of -the- Code. - To- assure your- continued • exemption, you should keep. recerds.-to- show--that- funds are- spent- onl-y-rfar- those purposes. If you distribute fund4 : to; other organizationi your- records. ihould` show whither they arm mxmmpt- uiSersoctiol- 50t( c)( 3).-"- In cases where-the• recipient organization i1. no't .exaspt' undei--section- 501( c)( 3Y/ .' you must have evidence that the funds--Hill relate dedicated to the required purposes and that the recipient wilt use- the- funds- for 'those purposes. If you distribute funds- to individuals, you should keep case histories showing the recipients' names, addresses, purposes of awards, manner of selec- tion, and relationship ( If- any) to members, officers, trustees or donors of Letter 1045 ( 00: 03) LAN ENFORCEMENT OFFICERS CHARITABLE funds to you, Sc that you can substantiate upon request by the internal Revenue Service any and all distributions you made to Individuals. ( Revenue Ruling 56- 304, C. B. 1956- 2. page 306. ) If we said in the heading of this letter that an addendum applies, the addendum enclosed is an Integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep It in your permanent records. If you have any questions, please contact the person whose name. and telephone number aro shown in the -heading of this letter: ---- Sincerely yours, CPall District Director Enclosure( s): Form 972- C ttar 1044 ( 00/ CO) 1/ 122018 Detail by FEI/ EIN Number 11. P, torg Department of State / D emon of Corporation= / SPA ch Re 1 / Octad 9v? nen N. n, bet / Detail by FEI/ EIN Number Florida Not For Profit Corporation LAW ENFORCEMENT OFFICERS CHARITABLE FOUNDATION, INC. Filing Information Document Number N98000002495 FEI/ EIN Number 65- 0850694 Date Filed 04/ 30/ 1998 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 01/ 19/ 1999 Event Effective Date NONE principal Address 5846 S. FLAMINGO ROAD 310 COOPER CITY, FL 33330 Changed: 03/ 30/ 2015 Maili g Address 5846 S. FLAMINGO ROAD 310 COOPER CITY, FL 33330 Changed: 03/ 30/ 2015 Registered • gent Name& Address WAAS, NORMAN M 135 San Lorenzo Ave Suite 500 CORAL GABLES, FL 33146 Address Changed: 03/ 30/ 2015 Officer/Director Detail Name& Address Title D MMS, FRED CHIEF 18070 COLLINS AVENUE directionType= Initial& SeemhNameOrder= 650850694N_. 1/ 2 hdp:// searchsunbiz.org/ Inquiry/ corporationsearch/ SearehResuliDetall? inquiryype= FeiNumber& 1/ 12/2018 Detail by FEI/ ETN Number SUNNY ISLES, FL 33160 Title D VERA, ANDREW A 11049 HELENA DRIVE COOPER CITY, FL 33026 Title EXEC VERA, CATHERINE 11049 HELENA DRIVE COOPER CITY, FL 33026 Annual Retorts Report Year Filed Date 2015 03/ 30/2015 2016 03/ 07/2016 2017 01/ 30/2017 Document Images D•; 30; 2017 ANNIUAAL REPORT View In- age m PDF mnnat S oT2Otn 5ffip4AL3EPJRT View arnge to PDF format Oa 112016- ANNEAL REPORT VISAnaoe in P OF for 0220201u- ANNUAL REPORT in PDF formal REPORT e14Tu913_ ANNUAL Ven oracle In PDT formal e 3 LLALRFPURT __. R12T' n POP format 04! 182011-. ANNUAL REPORT Vien n PDF format 10 0020 ANNU iI REPOR V ew iniaaat POP Format D1; 20! 2010- ANNLPt REPORT ' Vow image. n PDF format z3200 :_ ANNUAL REPORT Uma Lcage in POE format REPORT 0410512005- ANNUAL View imager PDF! boat REPORT 02105; 2e0 ANNUAL View image in PDF format 02062005- ANNUAL REPORT mute n POE format iQZ 2005- ANNLAL REFORT View qmacte n PDF formal bAL RENAL L A= ARN. v. ew n PDF formal REPORT 05052R>Z, 5_ .. NNLAt J nade. 0 PDF carrot 0] 26¢' 02- ANNLAL REPORT anew Image n POE format iz iD ANNUAL REPORT Vow image m PDF- Ronal 0'; 27/ 2000-- ANNUAL REPORT vimago , PDF format agar ra-- ANNUAL REPORT View annoe in PDF format 01/ ID!' D. i4- Amendment View anege In PDF format 0830/ I 1i mo ] N n View onage In POP trot SeefchResuliDetail? inquirylype= FeiNumberBEirectionType= lnilial8seerchNameOrder i50850694N._ 2/2 htip:// seefchmunblz. org/ Inquiry/ corporationsearch/