Board of Alderman Regular Meeting

BOARD OF ALDERMEN Meeting Minutes NOVEMBER 27, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman Ross Bullington via video conference Alderman David Siegel City Administrator Eric Sterman City Attorney Robert Jones The Pledge of Allegiance was recited. MINUTES The minutes from the November 13, 2023 Board of Aldermen meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. The minutes from the November 13, 2023 Board of Aldermen Closed Session meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. City of Ballwin- Board of Aldermen Meeting Minutes November 27, 2023 1  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 27, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITIZEN COMMENTS________________________________________________________ None. LEGISLATION_______________________________________________________________ Bill 4178- AN ORDINANCE AMENDING THE 2023 BUDGET OF CASH REVENUE AND CASH DISBURSEMENTS FOR THE OPERATING, CAPITAL, TDD AND FEDERAL ASSET SEIZURE FUNDS OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, PROVIDING FOR EXPENDITURE REVISIONS IN ACCORDANCE WITH SAID BUDGET AND MAKING RE-APPROPRIATIONS THEREOF. A motion was made by Alderman Frank Fleming and seconded by Alderman Mark Stallmann for a first reading of Bill 4178, title only. The motion was approved unanimously and Bill 4178 was read for the first time, title only. A motion was made by Alderman Frank Fleming and seconded by Alderman Mike Utt for a second reading of Bill 4178, title only. The motion was approved unanimously and Bill 4178 was read for a second time, title only. A roll call vote was taken for passage and approval of Bill 4178. Bill No. 4178 was approved unanimously and became Ordinance No. 23-24. CONSENT ITEMS____________________________________________________________ None. MAYOR’S REPORT__________________________________________________________ Mayor Tim Pogue noted the City received notification of a large sewer project that will replace 5,500 feet of undersized wastewater sewers along Downall Green Drive, Wetherburn Road, Capitol Landing Drive, Golfview Drive, Del Ebro Drive, Kettington Road and Richborough Road. City of Ballwin- Board of Aldermen Meeting Minutes November 27, 2023 2  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 27, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITY ADMINISTRATOR’S REPORT__________________________________________________ City Administrator Eric Sterman noted Candidate Filing will begin at 8 a.m. on Tuesday, December 5th and run through 5 p.m. on Tuesday, December 26th. He also noted before the December 11th meeting, tours will be given of the Public Works building at 6 p.m. There was discussion about canceling the second meeting in December, but Mayor Pogue noted he wanted to wait until the budget had been approved. City Administrator Sterman also noted he was bringing forward a policy update on Board/Commission discounts at City facilities. There is some outdated language that needs to be replaced. He noted he will bring that forward during the next meeting. CITY ATTORNEY’S REPORT_________________________________________________ None. STAFF REPORTS____________________________________________________________ Administration – Ballwin Life Magazine 2024 Bids Staff recommends going with Messenger Print for the printing of the 2024 Ballwin Life Magazine issues because they were the cheapest option and were within budget. Communications & Marketing Specialist/City Clerk Megan Freeman noted the City went out to bid for the 2024 Ballwin Life Magazine issues, rather than bidding issue by issue which had been done for the past several years because of fluctuating pricing. She noted there were only two bidders, the lowest of which was Messenger Print. Alderman Mark Stallmann made a motion to accept staff’s recommendation that was seconded by Alderman David Siegel. Staff’s recommendation was accepted unanimously. Parks & Recreation – Vlasis Park Playground Staff recommends awarding the bid for redoing Vlasis Park Playground to All Inclusive Recreation. It is important to note that with playground bids, the deciding factor is typically not price. Rather, the bid spec includes the budgeted amount and the vendors provide their best design and product for that price. Parks & Recreation Director Chris Conway noted the City received 5 bids for the Vlasis Park Playground redesign. All Inclusive Recreation had the third lowest bid, but best design and product for the price. Alderman Frank Fleming noted he appreciated the design and noted it looks like more equipment, which he’s pleased with. City of Ballwin- Board of Aldermen Meeting Minutes November 27, 2023 3  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 27, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Alderman David Siegel noted he wanted another section of swings. Parks & Recreation Director Conway said he could have the company look into it, but there are fall height restrictions and there might be restrictions with the amount of space that’s available. Alderman Kevin Roach asked when the playground is expected to be completed. Parks & Recreation Director Conway noted the goal is right before Ballwin Days. City Administrator Sterman clarified the City is hoping for a winter demolition of the current playground, then the City will bid out site work, and then the playground installation will happen sometime in the late spring/summer. Alderman Mark Stallmann noted the Parks & Recreation Citizen Advisory Committee reviewed the plans and had no objections to the one chosen. Alderman Michael Finley noted he wanted to make sure the City did the project right, even if the City was over budget. Alderman Mark Stallmann made a motion to accept staff’s recommendation that was seconded by Alderman Michael Finley. Staff’s recommendation was approved unanimously. Police Department – Westrun Drive Stop Sign Staff recommends not installing stop signs at the three-way intersection of Westrun Drive and Marsten Court. Traffic Data from the area does not justify the installation. Ballwin Police Captain John Bergfeld noted a traffic study had been done at the intersection of Westrun Drive and Marsten Court. He noted most people are obeying the speed limit, 91% of drivers are around 25 mph. He noted the Department’s policy doesn’t justify the need for a stop sign. He also noted Federal and MODOT guidelines say there’s no need for a stop sign to stop speeding under those conditions. Alderman David Siegel thanked officers and noted a resident had reached out and submitted a petition in 2021. He asked for a new one but had not received anything back. He had also not received any other emails from anyone else complaining. Alderman Ross Bullington noted he had also not received any phone calls or emails from any residents regarding this issue. Staff was recommending nothing be done, so no motion was made. ALDERMANIC COMMENTS__________________________________________________ City of Ballwin- Board of Aldermen Meeting Minutes November 27, 2023 4  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 27, 2023 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Alderman Mark Stallmann asked when the target date for leaf collection completion was. Public Works Director Jim Link noted staff was at 20 percent with the fifth round as of this meeting. He noted there will need to be a sixth and final round that will most likely take until the middle of December to complete. CLOSED SESSION__________________________________________________________ A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to move to closed session under 610.022 RSMo (3). A roll call vote was taken with the following results: Ayes: Aldermen Utt, Finley, Roach, Stallmann, Fleming, Bullington, Siegel Nayes: None The Board moved to closed session at 7:24 p.m. Alderman Frank Fleming made a motion to reconvene in open session. The motion was seconded by Alderman Michael Finley and passed by a unanimous voice vote at 8:00 p.m. Alderman Frank Fleming made a motion to adjourn. The motion was seconded by Alderman Michael Finley and passed by a unanimous voice vote and the meeting adjourned at 8:01 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes November 27, 2023 5