Board of Alderman Regular Meeting

BOARD OF ALDERMEN Meeting Minutes SEPTEMBER 9, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Pamela Haug Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman David Siegel City Administrator Eric Sterman City Attorney Robert Jones The Pledge of Allegiance was recited. MINUTES The minutes from the August 12, 2024 Board of Aldermen meeting were submitted for approval. A motion to approve as submitted was made by Alderman David Siegel and seconded by Alderman Mike Utt. A voice vote was taken with unanimous affirmative result and the motion passed. The minutes from the August 12, 2024 Board of Aldermen Closed Session meeting were submitted for approval. A motion to approve as submitted was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt. A voice vote was taken with unanimous affirmative result and the motion passed. The minutes from the August 12, 2024 Board of Aldermen Strategic Planning Session meeting were submitted for approval. A motion to approve as submitted was made by Alderman David Siegel and seconded by Alderman Mike Utt. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes September 9, 2024 1  BOARD OF ALDERMEN Meeting Minutes SEPTEMBER 9, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 The minutes from the September 5, 2024 Board of Aldermen Special meeting were submitted for approval. A motion to approve as submitted was made by Alderman Mark Stallman and seconded by Alderman Mark Weaver. A voice vote was taken with unanimous affirmative result and the motion passed. PRESENTATIONS New Ward 4 Alderman Jim Lehmkuhl was sworn in. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Pamela Haug Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman Jim Lehmkuhl Alderman David Siegel City Administrator Eric Sterman City Attorney Robert Jones CITIZEN COMMENTS________________________________________________________ Judy Meyer of 19 Sweetwood Ct. spoke to the Board of Aldermen about the condition of her neighborhood. She noted there was trash left out, homes not being maintained or painted. She also asked questions regarding her HOA and what the City could do about that. Mayor Tim Pogue noted the City does not have any control over HOA’s. Robert Reeb of 221 Rethmeier Ct. asked if he could use a crossbow during the bow hunting season due to medical issues. Mayor Tim Pogue noted the City would have to make an exception to City Ordinance that would have to be approved by the Board of Aldermen. PRESENTATIONS Mayor Tim Pogue read two Proclamations naming September as “National Service Dog Month” and gave them to Duo Dogs and Canine Companions, who were present at the meeting. City of Ballwin- Board of Aldermen Meeting Minutes September 9, 2024 2  BOARD OF ALDERMEN Meeting Minutes SEPTEMBER 9, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Ballwin Police Chief John Bergfeld presented newly promoted Lieutenant Dan Hawk and Sergeant Mike Appleby to the Board of Alderman. LEGISLATION_______________________________________________________________ Bill 4199- AN ORDINANCE AMENDING THE 2024 BUDGET OF CASH REVENUE AND CASH DISBURSEMENTS FOR THE OPERATING AND CAPITAL FUNDS OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, PROVIDING FOR EXPENDITURE REVISIONS IN ACCORDANCE WITH SAID BUDGET AND MAKING REAPPROPRIATIONS THEREOF. A motion was made by Alderman Mark Weaver and seconded by Alderman Mark Stallmann for a first reading of Bill 4199, title only. A voice vote was taken with unanimous affirmative result, the motion passed and the bill was read for the first time. A motion was made by Alderman Mark Weaver and seconded by Alderman Mike Utt for a second reading of Bill 4199, title only. A voice vote was taken with unanimous affirmative result, the motion passed and the bill was read for the second time. A roll call vote was taken for passage and approval of Bill 4199 with the following results: Aye: Utt, Haug, Stallmann, Weaver, Lehmkuhl, Siegel Nay: None Bill No. 4199 was approved and became Ordinance No. 24-15. Resolution - A RESOLUTION OF THE BALLWIN BOARD OF ALDERMEN ENDORSING SAINT LOUIS COUNTY’S GRANT PROGRAM FOR THE CITY’S WASTE REDUCTION EFFORTS A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt for approval of the resolution. Discussion: City Administrator Eric Sterman noted the grant is for two fall document shredding events and several in 2025, with the possibility of both electronic and document shredding events. Parks & Recreation Director Chris Conway noted the first event will most likely be mid-November and another in December. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes September 9, 2024 3  BOARD OF ALDERMEN Meeting Minutes SEPTEMBER 9, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CONSENT ITEMS____________________________________________________________ Administration – Financial Auditing Services Although Kerber, Eck & Braeckel LLP is the lowest bidder, the Board and City Administrator have historically expressed a preference to change auditors on a regular basis. Therefore, Administration recommends awarding the bid to the second lowest bidder, Sikich. Discussion: Alderman David Siegel asked if the City had any concerns switching to the second lowest bidder. City Finance Officer Denise Keller noted she did not have any concerns and that we had used this firm in the past as it merged with another. A motion was made by Alderman David Siegel and seconded by Alderman Mark Weaver to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. Administration – 15230 Manchester Road (Midas) SUE Transfer Staff recommends approval of this Special Use Exception Transfer with the standard Special Use Exception conditions, along with the conditions specified in Ordinance 23-29 and the following conditions for a motor vehicle service and/or repair facility. A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. Administration – Quik Trip Liquor License Staff Recommends approval of Quik Trip’s liquor license after Quik Trip has had a change of managing agent for their liquor license. A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. MAYOR’S REPORT__________________________________________________________ None. City of Ballwin- Board of Aldermen Meeting Minutes September 9, 2024 4  BOARD OF ALDERMEN Meeting Minutes SEPTEMBER 9, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CITY ADMINISTRATOR’S REPORT__________________________________________________ City Administrator Eric Sterman noted there are several spots in current City Ordinances that need to be cleaned up. He asked for the Board’s permission for the City Attorney to draft an ordinance to clean up the code. Alderman Mark Stallmann made a motion to approve, seconded by Alderman Mike Utt to draft the ordinance. A voice vote was taken with unanimous affirmative result and the motion passed. City Administrator Sterman also noted during demolition of the former Police Station, a sprinkler line that was still active was hit. Crews will resume work as soon as a plumber disconnects the active line. City Administrator Sterman also thanked City staff that worked on Ballwin Days, noting it was the highest attendance in recent years. CITY ATTORNEY’S REPORT_________________________________________________ None. ALDERMANIC COMMENTS__________________________________________________ Alderman Mark Weaver thanked Public Works Director Jim Link from the Woods Mill subdivision for the wood chips provided to them. Alderman David Siegel asked for an update on Vlasis Park. City Administrator Sterman noted there is a completion date of mid-November and the playground equipment has been delivered. He also noted the splash pad is on its way here as well and that the project is on schedule. Alderman Mark Stallmann thanked Parks & Recreation Director Chris Conway and the Ballwin Days Committee for their hard work on Ballwin Days. He noted he received zero complaints from people. He also thanked Public Works Director Jim Link and his staff for the demolition of the former Police Station. ADJOURNMENT____________________________________________________________ A motion was made by Alderman Mark Stallmann and seconded by Alderman David Siegel to adjourn. The motion was passed by unanimous affirmative voice vote and the meeting adjourned at 7:34 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes September 9, 2024 5