Board of Alderman Regular Meeting

BOARD OF ALDERMEN Meeting Minutes NOVEMBER 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Pamela Haug Alderman Mark Stallmann Alderman Frank Fleming Alderman Mark Weaver Alderman David Siegel Alderman Jim Lehmkuhl City Administrator Eric Sterman City Attorney Robert Jones The Pledge of Allegiance was recited. MINUTES The minutes from the October 28, 2024 Board of Aldermen meeting were submitted for approval. A motion to approve as submitted was made by Alderman Frank Fleming and seconded by Alderman Michael Finley. A voice vote was taken with unanimous affirmative result and the motion passed. CITIZEN COMMENTS________________________________________________________ Michael Scott, 643 Kehrs Mill Road, spoke about rumors he had heard regarding the sale of the Barn at Lucerne. He noted he had concerns over what could possibly go into that property. City of Ballwin- Board of Aldermen Meeting Minutes November 11, 2024 1  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 PRESENTATION_____________________________________________________________ Finance Officer Denise Keller presented the results of the 2024 Budget Survey to the Board of Aldermen. She noted more people had taken this survey this year compared to years previously. This is the fourth year the City has done a budget survey. LEGISLATION_______________________________________________________________ Bill 5003 - AN ORDINANCE AMENDING THE TIME REQUIREMENTS FOR CALCULATING AND PRORATING BUSINESS LICENSE FEES A motion was made by Alderman Frank Fleming and seconded by Alderman Mark Stallmann for a first reading of Bill 5003, title only. A voice vote was taken with unanimous affirmative result and the motion passed. Alderman Fleming read Bill 5003, title only. Discussion: City Administrator Eric Sterman noted this bill is being brought forward to create language in ordinances to allow for a refund if a business were to leave the City or close after paying the yearly business license fee. A motion was made by Alderman Frank Fleming and seconded by Alderman Mike Utt for a second reading of Bill 5003, title only. A voice vote was taken with unanimous affirmative result and the motion passed. Alderman Fleming read Bill 5003 for a second time, title only. A roll call vote was taken for passage and approval of Bill 5003 with the following results: Aye: Aldermen Utt, Finley, Haug, Stallmann, Fleming, Weaver, Siegel, Lehmkuhl Nay: Bill No. 5003 was approved and became Ordinance No. 24-19. Bill 5004 - AN ORDINANCE AMENDING THE METHOD OF REPORTING GROSS RECEIPTS. A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt for a first reading of Bill 5004, title only. A voice vote was taken with unanimous affirmative result and the motion passed. Alderman Stallmann read Bill 5004, title only. Discussion: City Administrator Eric Sterman clarified this bill aligns the current City code with state law in regards to utility tax remittances. State law allows for monthly, quarterly or yearly payments dependent on how much is being paid. City of Ballwin- Board of Aldermen Meeting Minutes November 11, 2024 2  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 A motion was made by Alderman Mark Stallmann and seconded by Alderman Mike Utt for a second reading of Bill 5004, title only. A voice vote was taken with unanimous affirmative result and the motion passed. Alderman Stallmann read Bill 5004, title only. A roll call vote was taken for passage and approval of Bill 5004 with the following results: Aye: Aldermen Utt, Finley, Haug, Stallmann, Fleming, Weaver, Siegel, Lehmkuhl Nay: Bill No. 5004 was approved and became Ordinance No. 24-20. MAYOR’S REPORT__________________________________________________________ Mayor Tim Pogue recommended Steven Wheeler to the Parks & Recreation Citizen Advisory Committee. Alderman Mark Stallmann made a motion to approve the recommendation with Alderman David Siegel. A voice vote was taken with unanimous affirmative result and the motion passed. He also noted that it was Alderman Pamela Haug and Public Works Director Jim Link’s birthday today. The Board sang happy birthday to both. CITY ADMINISTRATOR’S REPORT__________________________________________________ City Administrator Eric Sterman noted construction on Vlasis Park Playground is progressing. There will be a ribbon cutting ceremony when the playground is finished. CITY ATTORNEY’S REPORT_________________________________________________ None. STAFF REPORTS____________________________________________________________ Administration – 2025 Ballwin Life Magazine Bids Staff recommends going with Messenger Print again for the 2025 printing of Ballwin Life Magazine at a cost of $22,992 for the year. Discussion: Marketing & Communications Specialist Megan Freeman spoke to the Board, noting this was the second year the City had gone out to bid for the full year of printing after bidding each issue in years prior. Messenger Print was the lowest bidder again this year and the recommendation was to approve them for the 2025 printing of Ballwin Life Magazine. A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes November 11, 2024 3  BOARD OF ALDERMEN Meeting Minutes NOVEMBER 11, 2024 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 Parks & Recreation – Golf Fee Increase 2025 Staff recommends drafting legislation to change the greens fees for Non-Residents from $17 to $20 per round. Discussion: Parks & Recreation Director Chris Conway noted City staff was proposing increasing greens fees for Non-Residents to $20. It is in line with most midwest municipal golf courses. Alderman Mark Weaver noted he hears comments from residents & non-residents frequently that our course is too cheap and is glad to see an increase. Alderman David Siegel asked whether there was an increase in rounds due to the addition of GolfNow. Parks Director Conway noted up to this point we are at two thousand rounds more than we were last year. A motion was made by Alderman Mike Utt and seconded by Alderman Mark Stallmann to accept staff’s recommendation. A voice vote was taken with unanimous affirmative result and the motion passed. ALDERMANIC COMMENTS__________________________________________________ Alderman Mark Stallmann asked whether City staff had heard anything regarding the possibility of a sale of the Barn at Lucerne property. City Administrator Eric Sterman noted he had not heard anything for at least two years on that property so as far as he knows, it’s not for sale and no one has come forward asking the City about a potential sale. Alderman Stallmann also congratulated State Representative Philip Oehlerking on his recent election win. He also noted it was Veterans Day and thanked the Veterans present. Alderman Mark Weaver noted he will not be in attendance at the next Board of Aldermen meeting. ADJOURNMENT____________________________________________________________ A motion was made by Alderman Frank Fleming and seconded by Alderman Michael Finley to adjourn. The motion was passed by unanimous affirmative voice vote and the meeting adjourned at 7:44 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ MEGAN FREEMAN, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes November 11, 2024 4