Board of Aldermen Regular Meeting

UNOFFICIAL DRAFT Minutes of the Board of Aldermen Meeting April 9, 2018 at 7:00 p.m. City of Ballwin – 300 Park Dr STATEMENTS ATTRIBUTED TO INDIVIDUALS IN THIS “DRAFT” ARE NOT VERBATIM QUOTES. THE MINUTES OF THIS MEETING ARE REPORTED IN SUMMARY. THIS IS AN “UNOFFICIAL DRAFT VERSION” OF THE MEETING MINUTES. DRAFT VERSIONS OF MINUTES ARE SUBJECT TO REVIEW, MODIFICATION, AND APPROVAL OF THE BOARD OF ALDERMEN. THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Pogue at 7:01 p.m. ROLL CALL PRESENT ABSENT Mayor Tim Pogue Alderman James Terbrock Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Jim Leahy Alderman Ross Bullington Alderman Raymond Kerlagon City Administrator Eric Hanson City Attorney Robert E. Jones The Pledge of Allegiance was given. MINUTES The Minutes of the March 26, 2018, Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Finley and seconded by Alderman Roach to amend the March 26, 2018, Board of Aldermen meeting minutes in the second sentence in Alderman Finley’s comment under Aldermanic Comments to state ”He stated the only thing on the election ballot in ward 1, in his neighborhood, was his aldermanic race.” A voice vote was taken with a unanimous affirmative result and the motion passed. A motion was made by Alderman Fleming and seconded by Alderman Bullington to approve the March 26, 2018, Board of Aldermen meeting minutes as amended. A voice vote was taken with a unanimous affirmative result and the motion passed. CONSENT ITEM a.) Ries Bridge and Ramsey Bridge Replacement Projects City of Ballwin – Board of Aldermen Meeting Minutes February 26, 2018 Page 1  A motion was made by Alderman Fleming and seconded by Alderman Bullington to accept the Consent Item as recommended by staff. A voice vote was taken with a unanimous affirmative result and the motion passed. MAYOR’S REPORT Mayor Pogue stated this week is local government week. He wished to thank the staff for all of their hard work and for all the services they provide residents. Mayor Pogue recognized seven high school residents who are candidates for the U.S.Presidential Scholar Program. He recognized John “Jack” Krudop, a student at Marquette High School, Michelle Li, a student at Marquette High School, Emily A. Xu, a student at Parkway South High School, Michael S. Wu, a student at Marquette High School, Rachel P. Wang, a student at Parkway South High School, Rithik C. Reddy, a student at Lafayette High School and Caroline R. Farroll, a student at Cor Jesu Academy. He congratulated them and wished them luck as they compete for the program. Mayor Pogue proposed the Board meeting summer schedule. He proposed the following dates for the Board meetings: Monday, May 14th Board Retreat – Monday, June 11th Monday, June 25th Monday, July 23rd Monday, August 27th A motion was made by Alderman Stallmann and seconded by Alderman Leahy to accept the proposed summer schedule for the Board meetings beginning in May through August. A voice vote was taken with a unanimous affirmative result and the motion passed. CITY ADMINISTRATOR’S REPORT City Administrator Eric Hanson gave a report on the results of the recent bid opening for the new city hall building. He mentioned the very favorable bidding climate helped the project come in almost $300,000 under budget on the construction side alone and recommended the low bidder. The material testing also came in under budget. The combined lower bid amount will mean the City can pay cash for the whole project without needing to finance any aspect—including the addition of the new board room. Mayor Pogue stated he sat in on the contractor interviews and thought staff was recommending the right contractor to build the new City Hall building. Alderman Stallmann thanked staff for their outstanding work on the project. He also thanked the Mayor and members of the Board prior to him being an alderman, who started this process. Alderman Terbrock added that much of the credit was due to the prior City Administrator, Bob Kuntz, who had the aforementioned thought to create an ordinance to set aside money for this project. He stated a big thanks should go to him. City of Ballwin – Board of Aldermen Meeting Minutes February 26, 2018 Page 2  CITY HALL PROJECT CITY HALL BID RESOLUTION: City Hall Construction Contract Agreement with K&S Associates, Inc. A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF BALLWIN, MISSOURI, ON BEHALF OF THE CITY, TO EXECUTE AN AGREEMENT WITH K&S ASSOCIATES, INC. FOR CONSTRUCTION OF A NEW CITY HALL. A motion was made by Alderman Fleming and seconded by Alderman Finley to for a reading of the Resolution and to approve the Resolution authorizing the Mayor to execute the contract agreement between K&S Associates, Inc. for the construction of Ballwin’s City Hall. A voice vote was taken with a unanimous affirmative result and the motion passed. The Resolution was approved. CITY HALL PROJECT MATERIAL TESTING Resolution Included RESOLUTION: Construction Material Testing Agreement with SCI Engineering, Inc. A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF BALLWIN, MISSOURI, ON BEHALF OF THE CITY, TO EXECUTE AN AGREEMENT WITH SCI ENGINEERING, INC. FOR CONSTRUCTION MATERIAL TESTING AND SPECIAL INSPECTIONS. A motion was made by Alderman Fleming and seconded by Alderman Kerlagon for a reading of the Resolution and to approve the Resolution authorizing the Mayor to execute the contract agreement between SCI Engineering, Inc. for construction material testing and special inspections. A voice vote was taken with a unanimous affirmative result and the motion passed. The Resolution was approved. CITY HALL PROJECT NAVIGATE PHASE IV A motion was made by Alderman Stallmann and seconded by Alderman Fleming to authorize the Mayor to execute the contract agreement with Navigate for Phase IV the construction of Ballwin’s City Hall. A voice vote was taken with a unanimous affirmative result and the motion passed. Mayor Pogue thanked the staff for STAFF REPORTS PUBLIC WORKS CEMENT BID Superintendent of Streets Jim Link stated $135,456.00 was budgeted to furnish cement for the City’s concrete production operation. Bids were requested from three cement suppliers and advertised. The City only received one bid. Staff recommended the Board award the contract to the only bidder, Continental Cement Company. A motion was made by Alderman Stallmann and seconded by Alderman Fleming to accept staff’s recommendation to award the Cement bid to the only bidder, Continental Cement Company. A voice vote was taken with a unanimous affirmative result and the motion passed. PUBLIC WORKS TRUCK PURCHASE Superintendent of Streets Jim Link requested to purchase 3 new trucks. Ongoing issues with the Ford trucks from the state bid led staff to look elsewhere. $240,000.00 was budgeted. Bids were advertised and solicited to eleven dealers. On March 30, 2018, four bids were received and opened. Staff recommended the Board awards the purchase of 2 regular cab and chassis and 1 crew cab and chassis from South County Dodge’s bid, for $143,971.00. City of Ballwin – Board of Aldermen Meeting Minutes February 26, 2018 Page 3  A motion was made by Alderman Roach and seconded by Alderman Terbrock to accept staff’s recommendation to purchase 2 regular cab and chassis and 1 crew cab and chassis from South County Dodge, for $143,971.00. A voice vote was taken with a unanimous affirmative result and the motion passed. ALERMANIC COMMENTS Alderman Finley stated that he wished to follow up on his discussion on HB1446. Alderman Finley stated 36 voters turned out at his polling venue to vote. He would like this kept in mind when talking to legislators in regards to the HB1446 population requirement. He asked what will happen to the space once the current city hall is torn down. City Administrator Hanson stated that this will be a part of the Parks Master Plan. Proposals were solicited and received and staff will be making a selection which will be voted on for Board’s approval at the next meeting. He asked where Holloway Road was on the list of roads to be repaired. City Engineer, Gary Kramer stated that Holloway Road has been awarded Federal Funding but engineering will not be available until 2019. Construction should take place in 2021. A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:27 p.m. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ ERIC HANSON, CITY ADMINISTRATOR Updated: March 23, 2018 A Johnson City of Ballwin – Board of Aldermen Meeting Minutes February 26, 2018 Page 4