Board of Aldermen Regular Meeting

DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes JANUARY 27, 2020 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES. The meeting was called to order by Mayor Tim Pogue at 7:00 p.m. ROLL CALL Present Absent Mayor Tim Pogue Alderman Mike Utt Alderman Michael Finley Alderman Kevin M. Roach Alderman Mark Stallmann Alderman Frank Fleming Alderman Jim Leahy Alderman Ross Bullington Alderman Raymond Kerlagon City Administrator Bob Kuntz City Attorney Kate Henry The Pledge of Allegiance was recited. MINUTES The Minutes from the January 13, 2020, Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Fleming and seconded by Alderman Finley to approve the minutes from the January 13, 2020 Board of Aldermen meeting. A voice vote was taken with a unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT January 27, 2020 1  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes JANUARY 27, 2020 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 PRESENTATION_____________________________________________________________ Marketing and Communications Specialist Kennedy Robinson presented a video, 2019 Year in Review. Alderman Stallmann asked where it would be posted. Ms. Robinson responded that she is checking to be sure we are ADA compliant with all the pictures used; it will then be posted on the City’s website. Mayor Pogue commended Ms. Robinson for her hard work on the video and stated that we accomplished a lot in 2019 and he is looking forward to working with the Board in 2020. PUBLIC COMMENTS_________________________________________________________ None LEGISLATION_______________________________________________________________ Bill 4054 – AN ORDINANCE AMENDING SECTION 15-266 WITH REGARD TO ILLEGAL PARKING The Missouri Supreme Court recently adopted a Uniform Fine Collection Schedule and Ballwin’s illegal parking ordinances do not permit the payment of fines out of court without reassignment of the state charge codes. A motion was made by Alderman Fleming and seconded by Alderman Finley for a first reading of Bill No. 4054, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 4054 was read for the first time. In discussion of Bill No. 4054: None A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a second reading of Bill No. 4054, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 4054 was read for a second time. A roll call vote was taken for passage and approval of Bill No. 4054 with the following results: Ayes – Aldermen Utt, Finley, Roach, Stallmann, Fleming, Leahy, Bullington, Kerlagon Nays -- None. Bill No. 4054 was approved and became Ordinance No. 20-02 City of Ballwin- Board of Aldermen Meeting Minutes DRAFT January 27, 2020 2  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes JANUARY 27, 2020 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 CONSENT ITEMS____________________________________________________________ PARKS – Wildwood Swim Passes Staff is requesting approval to allow the sale of up to 50 North Pointe Family Swim Passes to Wildwood residents for the 2020 season at the Ballwin resident rate. The City of Wildwood will reimburse Ballwin $80 per pass sold. Discussion: None A motion was made by Alderman Fleming and seconded by Alderman Bullington to approve the sale of up to 50 North Pointe family swim passes to Wildwood residents for the 2020 season. A voice vote was taken with unanimous affirmative result and the motion passed. PARKS - Staff is requesting to move forward as planned in the 2020 budget to purchase a new cargo van. The current van is in poor condition and needs to be replaced. Discussion: None A motion was made by Alderman Fleming and seconded by Alderman Bullington to approve the purchase of the new cargo van. A voice vote was taken with unanimous affirmative result and the motion passed. STAFF REPORTS____________________________________________________________ PARKS – Resolution – Land & Water Conservation Grant The City of Ballwin is applying for Federal assistance from the Land & Water Conservation Fund program for the purpose of renovating the New Ballwin Park playground. This resolution must accompany the application. Discussion: Parks Director Chris Conway stated he is applying for this grant to expedite park improvements, specifically replacing the 26-year old playground at New Ballwin Park. This resolution would allow the City Administrator to sign the federal assistance application as well as other documents required by the State and the National Park Service. Ballwin would commit to a 50% matching share for the new playground; we anticipate our share to be $75,000 or less in the 2021 budget. The deadline for grant submission is February 14, 2020. City Administrator Kuntz stated this is simply a resolution showing the City’s support of the grant program. A motion was made by Alderman Stallmann and seconded by Alderman Bullington to approve the resolution for the grant. A voice vote was taken with a unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT January 27, 2020 3  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes JANUARY 27, 2020 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 PARKS –SWT Design/Ferris Park Phase II Staff is requesting SWT Design be approved for design and professional service for phase II of Ferris Park Development. Discussion: Mr. Conway stated we would like to enter into a contract with SWT Design for design and professional services. We began work with SWT prior to board approval due to a misunderstanding in the process. Work has been stopped until we have Board approval. The amount of this contract would be $74,500, which was budgeted. Fees are reimbursable through the Municipal Park Grant Funds. A motion was made by Alderman Roach and seconded by Alderman Bullington to approve SWT Design for phase II of Ferris Park Development. A voice vote was taken with a unanimous affirmative result and the motion passed. POLICE – Missouri Highway Safety Program The Ballwin Police Department has actively pursued grant funding through the Missouri Department of Transportation for highway safety projects for many years. As in past years, the Police Department is asking that the Mayor and each Alderman sign a City Council Authorization form, which must be submitted with the grant application for project approval. Discussion: Chief Doug Schaeffler stated he is asking for the Board members to sign an agreement for the City of Ballwin to participate in the Highway Safety Program from MoDOT. This would allow officers to work overtime, paid for through the State, to enforce certain laws during certain time periods. Alderman Kerlagon asked if this stays in the city limits; Chief Schaeffler responded it would and also stated one thing that State doesn’t pay for is checkpoints, which we would not ask for anyway. A motion was made by Alderman Roach and seconded by Alderman Bullington to approve pursuing the MoDOT highway safety project grant. A voice vote was taken with a unanimous affirmative result and the motion passed. City of Ballwin- Board of Aldermen Meeting Minutes DRAFT January 27, 2020 4  DRAFT MINUTES BOARD OF ALDERMEN Meeting Minutes JANUARY 27, 2020 7:00 PM 1 GOVERNMENT CTR. BALLWIN, MO 63011 MAYOR’S REPORT__________________________________________________________ Mayor Pogue recognized Finance Officer Denise Keller and her staff for once again receiving the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the City’s Comprehensive Annual Financial Report. He thanked her for all the work she and her staff do to get the report completed. CITY ADMINISTRATOR’S REPORT___________________________________________________ City Administrator Bob Kuntz stated JEMA will have a presentation at the next Board meeting relative to the site selection for the new police department building. Mr. Kuntz also stated he will be requesting a closed session to give an update and discuss options relative to the tower at the old government center. Alderman Fleming asked Mr. Kuntz if he wanted to hold a Finance Committee meeting in February. Mr. Kuntz stated he would like to have more year end information, so a March meeting date would probably be better. CITY ATTORNEY’S REPORT_________________________________________________ None ALDERMANIC COMMENTS__________________________________________________ Alderman Bullington thanked the Boy Scouts who attended this evening’s Board meeting. Alderman Finley asked which troop they were with; they were with Troop 357 from Woerther Elementary. A motion was made by Alderman Fleming to adjourn. The motion was seconded by Alderman Finley. The motion passed by unanimous voice vote. The meeting adjourned at 7:15 pm. ______________________________ TIM POGUE, MAYOR ATTEST: ____________________________________ Polly Moore, CITY CLERK City of Ballwin- Board of Aldermen Meeting Minutes DRAFT January 27, 2020 5