City Council

Barnesville City Council Regular Meeting August 8, 2016 Mayor Gene Prim called this regular meeting to order at 7:00 p.m. Members present were Council members Jason Rick, Don Goedtke, Betty Strom, Larry Davis, Jr., Dawn Stuvland and Brad Field. Others in attendance were City Administrator Mike Rietz, Sara Nyhus-Wear with Ohnstad Twichell, City Clerk Jeri Reep, Finance Director Laurie Schell, TEC Manager Guy Swenson, EDA Director Karen Lauer, Police Chief Dean Ernst, Public Works Supt. Trevor Moen, Mike Kurkowski with People Service, Dan Hedland with People Service, Ambulance Director Scott Nelson, EDA Chair Eric Spilde, Cris Mortensen, Shelly Dunham, Jon Pauna with KLJ Engineering, and Karen Carpenter with the Record Review. Mayor Prim next asked if there were any additions or corrections to the agenda City Administrator Mike Rietz stated the only item to add to the agenda was the Riley Brothers extension request. 08-09-16-01 Motion by Mr. Rick and second by Mrs. Stuvland to approve the agenda, with the addition of the Riley Brothers construction extension request. Motion carried. Mayor Prim stated the next item on the agenda was the consent agenda. 08-09-16-02 Motion by Mr. Davis and second by Mr. Goedtke to approve the consent agenda. Motion carried. The following items were on the consent agenda. 1, Approval of the minutes of the regular meeting held on July 11, 2016. 2. Approval of the department head reports. 3. Approval of the monthly expenditures of check numbers 82278 – 82373 in the amount of $284,422.97 and EFT payments in the amount of $245,700.23. 4. Approval of payment estimate #2 to Riley Brothers Construction in the amount of $135,877.83. 5. Approval to hire Melissa Vasfaret as a Liquor Store Clerk at $9.50 per hour. 6. Approval of the vendor agreement for Energy Assistance Program 2016-2017. 7. Approval of Ratzo’s Pool Hall liquor request-Aug. 27-28, 2016. 8. Approval of VFW Post 4628 liquor request-Aug. 27-28, 2016. Mayor Prim next called on Mr. Mike Kurkowski with People Service. Mr. Kurkowski introduced Dan Hedland to the City Council and stated that Dan has started working with People Service. Mayor Prim stated the next item on the agenda was the board and commission reports. Council members reported on the boards and commissions they serve on. Mayor Prim stated the next item on the agenda was the Public Forum. Mayor Prim asked if there were any citizens present to be heard. Mr. Cris Mortensen next approached the council. Mr. Mortensen handed out handouts from his attorney. Mr. Mortensen stated that things have been overlooked. Council member Brad Field asked Mr. Mortensen if he was asking something from the council. Mr. Mortensen stated that a council member has a personal gain. Mr. Mortensen stated that he has a new attorney, and disappointed in how things have been handled. Mayor Prim asked if there were any other citizens present to be heard. There were none. Mayor Prim stated the next item on the agenda was the Community Fund funding request. Shelly Dunham with the Community Fund next approached council members and thanked the City for their donations to the Community Fund. Mrs. Dunham stated that Community Fund is seeking a $5,000 donation from the City over 4 years in order to support their operations. The City will commit to fewer dollars over the next five years, and this will allow the City to build up funds for special projects, and then present those plans to the Community Fund for assistance in fund raising. City Administrator Mike Rietz stated that the City currently donates $15,000 per year. 08-08-16-03 Motion by Mr. Field and second by Mrs. Stuvland to donate $1,250.00 for the next four years to the Barnesville Community Fund. Motion carried. Mayor Prim stated the next item on the agenda was the petition for Improvements at 123 2nd Street NE. City Administrator Mike Rietz informed council members that the homeowners at 123 2nd Street NE have submitted a petition asking the City to replace their sewer service line and then assess them for the cost. Mr. Rietz stated that if council approves this petition, then bids would be received for this work. Mr. Rietz stated that the bids would be approved at the September regular meeting, along with a waiver of irregularity and appeal. 08-08-16-04 Motion by Mr. Davis and second by Mr. Rick to approve the petition for Improvements at 123 2nd Street NE. Motion carried. Mayor Prim stated the next item on the agenda was the Task Order No. 11 with KLJ. City Administrator Mike Rietz informed council members that this task order will complete one of our corrective action steps that we received for a violation from the MPCA. This task order will complete the third corrective action step and allow for the completion of the fourth and final corrective action item from the MPCA. 08-08-16-05 Motion by Mr. Goedtke and second by Mr. Davis to approve the Task Order No. 11 from KLJ. The estimated cost will be $5,500.00. Mayor Prim questioned the source of the funds for this repair. City Administrator Mike Rietz stated that fund are available in the sewer fund. Motion carried. Mayor Prim stated the next item on the agenda is the Riley Bros. Construction contract completion date extension. Mr. Jon Pauna with KLJ Engineering stated that Riley Bros. Construction had a good start, then the rain started. Mr. Pauna stated that Riley Bros. is asking for a three-week extension to the Del Acres Gilbertson 2nd Addition. The current completion date is August 15th. Mr. Pauna stated that all the utilities are in at this time. 08-08-16-06 Motion by Mr. Rick and second by Mr. Goedtke to approve the Riley Bros. Construction three-week construction extension request, with a new completion date of Sept. 5, 2016. Motion carried. Mayor Prim stated the next item on the agenda was the FOX Cable Networks agreement. TEC Manager Guy Swenson informed council members that the current FOX Cable Network agreement will expire on Dec. 31, 2016. NCTC is requesting all members that receive FOX Cable Network programming to sign the FOX Cable Networks pre-commitment Model. This will allow NCTC to negotiate the best possible deal. 08-08-16-07 Motion by Mr. Rick and second by Mrs. Strom to approve and authorize TEC Manager Guy Swenson to enroll Barnesville Cable TV in the FOX Cable Networks PCM. Motion carried. Mayor Prim stated the next item on the agenda was the RFD Channel Agreement. TEC Manager Guy Swenson stated that the current contract with RFD expires on May 5, 2019. The NCTC has completed an agreement with RFD that has lower monthly per sub pricing, that contract expires on March 31, 2021. As a direct contract holder and NCTC member, Barnesville Cable can opt into the new RFD NCTC agreement at any time. Staff recommends opting into the new NCTC agreement. 08-08-16-08 Motion by Mr. Davis and second by Mrs. Strom to approve and authorize TEC Manger Guy Swenson to execute the NCTC RFT Channel Agreement. Motion carried. Mayor Prim stated the next item on the agenda was the priority setting discussion follow-up. Mayor Prim stated that he has spoken to Ed Gilbertson about preliminary road work by the Del Acres Gilbertson 2nd Addition. Mayor Prim adjourned the meeting at 7:32 p.m. Submitted by: Attest: _______________________ ______________________ Jeri Reep Eugene Prim City Clerk Mayor