City Council

Barnesville City Council Regular Meeting January 9, 2017 Acting Mayor Jason Rick called this regular meeting to order at 7:00 p.m. Members present were Council members Jason Rick, Don Goedtke, Betty Strom, Larry Davis, Jr., Dawn Stuvland and Brad Field. Absent was Mayor Prim. Others in attendance were City Administrator Mike Rietz, Sara Nyhus-Wear with Ohnstad Twitchell, City Clerk Jeri Reep, Finance Director Laurie Schell, TEC Manager Guy Swenson, EDA Director Karen Lauer, Police Chief Dean Ernst, Ambulance Director Scott Nelson, Public Works Supt. Trevor Moen, Kent Fuchs and Dave Olek with Fuchs Sanitation, Paul Kalibabky with Waste Management, Darcy Haneman, Steve Synhorst and Scott Kolbinger with KLJ Engineerin and Michael Stein with the Record Review. Acting Mayor Rick next asked if there were any addition or corrections to the agenda. City Administrator Mike Rietz stated there was two items to add to the agenda, first item was the approval to hire Shelby Berg as the warming house attendant and second item is to save the Municipal Bond tax exemption status. 01-09-17-01 Motion by Mr. Davis and second by Mrs. Strom to approve the agenda as presented, with the addition of the approval to hire Shelby Berg as the warming house attendant, and the Save the Municipal Bond tax emption status. Motion carried. Acting Mayor Rick stated the next item on the agenda was the consent agenda. 01-09-17-02 Motion by Mrs. Strom and second by Mr. Goedtke to approve the consent agenda as presented. Motion carried. The following items were on the consent agenda: 1. Approval of the minutes of the regular meeting held on December 12, 2016. 2. Approval of the department head reports. 3. Approval of the check numbers 82937 – 83058 in the amount of $620,903.04 and EFT payments in the amount of $110,349.93. 4. Approval of the 4th quarter transfers. 5. Approval of the 2017 pay equity report. 6. Approval to hire Whitney Poppel and Brock Walseth as warming house attendant at $9.50 per hour. 7. Approval to hire Shelby Berg as warming house attendant at $9.50 per hour. 8. Approval to appoint Don Goedke and Ryan Tonsfeldt to the EDA Board. Acting Mayor Rick stated the next item on the agenda was the board and commission reports. Council members reported on the boards and commissions they serve on. Acting Mayor Rick stated the next item on the agenda was the public forum. Acting Mayor Rick asked if there were any citizens present to be heard. There were none. Acting Mayor Rick stated the next item on the agenda was the City Engineer report. Mr. Scott Kolbinger and Steve Synhorst with KLJ Engineering next approached the council. Mr. Steve Synhorst with KLJ Engineering introduce Mr. Scott Kolbinger. Mr. Synhorst informed council members that Jon Pauna was no longer with KLJ Engineering, and stated Mr. Scott Kolbinger would be the direct contact person for the City. Council members welcomed Mr. Kolbinger and had no further questions. Acting Mayor Rick stated the next item on the agenda was the parking lot paving at Friendship Park. City Administrator Mike Rietz stated that he has discussed this item with Scott Kolbinger with KLJ Engineering. Mr. Rietz stated that this item will be discussed at the February regular meeting to allow Mr. Kolbinger time to look at the issue and report back to the council. Acting Mayor Rick stated the next item on the agenda was the garbage collection request for proposals. City Administrator Mike Rietz informed council members that two bids were received for garbage services. Mr. Rietz stated the lowest bidder was from Waste Management. Council member Field questioned how Waste Management would handle clean up week and Potato Days. Council member Stuvland questioned how Waste Management would handle additional garbage. Mr. Paul Kalibabky with Waste Management next discussed with council members how garbage services would be handled with Waste Management. Mr. Kalibabky stated that customers would receive a garbage container for pickup. Mr. Kalibabky discussed how customer service calls would be handled, and recycling services. Council member Davis stated that Fuchs Sanitation customer service has been excellent over the past years, and would like to stay with Fuchs Sanitation. Ms. Darcy Hanemann next approached the council, Ms. Hanemann stated that she has always liked Fuchs Sanitation, and would like to support the small business. Mr. Kent Fuchs and Mr. Dave Olek with Fuchs Sanitation next discussed with council members that they would like to continue to provide garbage collection in Barnesville. Mr. Olek stated that they would like to provide a new rate for garbage services. Mr. Paul Kalibabky stated that Waste Management had provided the best bid for the garbage services for the city. Council member Field stated that bids were received, opened, and the lowest bidder was from Waste Management. Council member Stuvland stated that Fuchs Sanitation has been loyal and responsible to the city. 01-09-17-03 Motion by Mr. Field to accept the bid for garbage services from Waste Management. Acting Mayor Rick asked three times for a second to Mr. Field’s motion. There was no second to the motion. Motion failed due to lack of a 2nd motion. 01-09-17-04 Motion by Mr. Goedtke and second by Mr. Davis to reject all bids for garbage services for the city. The following voted aye: council members Rick, Goedtke, Strom, Davis and Stuvland. The following voted nay: council member Field. Motion carried. City Administrator Mike Rietz stated that a special meeting could be held at a later date to discuss the garbage service for the city. Acting Mayor Rick stated the next item on the agenda was the TAP Grant resolution. City Administrator Mike Rietz informed council members that this resolution is supporting the application for TAP program grant funds for the construction of the trail extension along Hwy 2 to Reed Field. This is the second attempt at obtaining grant funds for this section of the trail. The first section of the trail was built in 2016 from Blue Eagle Park to the Front Street/Highway 34 intersection. 01-09-17-05 Motion by Mr. Davis and second by Mrs. Strom to approve the following resolution. Upon a roll call vote, the following voted aye: Council members Rick, Goedtke, Strom, Davis, Stuvland and Field. The following voted nay: none. Motion carried. CITY OF BARNESVILLE COUNTY OF CLAY STATE OF MINNESOTA RESOLUTION NO. 01-09-17-05 RESOLUTION OF THE CITY OF BARNESVILLE CITY COUNCIL WHEREAS, the federal government has developed and passed a new transportation bill referred to as MAP-21 that establishes a consolidated program called the Transportation Alternatives Program (TAP) that provides funding for a variety of alternative transportation projects; and WHEREAS, the City of Barnesville wishes to establish and apply for TAP funding as an objective for the complementary purposes of ensuring quality of life, economic competitiveness and environmental health objectives and safe access to public facilities; and WHEREAS, the City of Barnesville agrees to cover the project cost/match, and also maintain the facility for its useful life; and THEREFORE BE IT RESOLVED, the City of Barnesville hereby declares its support for the TAP policies, and further directs current, and future, City of Barnesville management to include in future transportation maintenance, reconstruction and construction plans for the City of Barnesville to accommodate and implement the principles of the program to the greatest extent feasible. Motion by City Council Member Davis and seconded by Council Member Strom, the foregoing resolution and it was declared adopted upon the following vote. YEAS: Council members Rick, Goedtke, Strom, Davis, Stuvland, and Field. NAYS: City Council member: none, Absent: Motion carried. Adopted this 9th day of January, 2017. ______________________ Eugene Prim, Mayor Attest: _______________________ Jeri Reep, City Clerk Acting Mayor Rick stated the next item on the agenda was to designate the Barnesville Record Review as the official City newspaper. 0-09-17-06 Motion by Mr. Davis and second by Mrs. Stuvland to designate the Barnesville Record Review as the official City newspaper. Motion carried. Acting Mayor Rick stated the next item on the agenda was the annual filing for the Cogeneration and Small Power Production Tariff. TEC Manager Guy Swenson informed council members that the State is requiring meeting all requirements on state approved forms for the Cogeneration and Small Power Production Tariff annually. The TEC Board recommends to accept the Filing of the Barnesville Municipal Utility Cogeneration and Small Power Production Tariff (Schedules A-H). 01-09-17-07 Motion by Davis and second by Mrs. Strom to accept and approve the Filing of the Barnesville Municipal Utility Cogeneration and Small Power Production Tariff (Schedules A-H). Motion carried. Acting Mayor Rick stated the next item on the agenda was the Save the Municipal Bond Tax Exemption status. TEC Manager Guy Swenson informed council members that the Municipal bond tax exemption status is asking that the exemption is directly from the local government entity. 01-09-17-08 Motion by Mrs. Stuvland and second by Mr. Goedtke to approve the Municipal bond tax exemption status. Motion carried. Acting Mayor Rick stated the next item on the agenda was the priority setting discussion follow up. Council member Goedtke stated that work on the sewer systems needs to be continued. Council members had no further discussions. Acting Mayor Rick stated the next item on the agenda was the closed session for the annual evaluation for City Administrator Mike Rietz. 01-09-17-09 Motion by Mr. Davis and second by Mrs. Stuvland to go into a closed session for the purpose of conducting the annual performance review of City Administrator Mike Rietz at 8:00 p.m. Motion carried. 01-09-17-10 Motion by Mr. Davis and second by Mr. Goedtke to re-open the meeting at 8:20 p.m. Motion carried. Acting Mayor Rick adjourned the meeting at 8:21 p.m. Submitted by: Attest: ________________________ _______________________ Jeri Reep Jason Rick City Clerk Acting Mayor