City Council

Barnesville City Council Regular Meeting March 12, 2018 Mayor Prim called this regular meeting to order at 7:00 p.m. Members present were Council members Tonya Stokka, Don Goedtke, Betty Strom, David Brown, and Brad Field. Absent was Council member Scott Bauer. Others in attendance were City Administrator Mike Rietz, Lukas Croaker with Ohnstad Twitchell, City Clerk Jeri Reep, TEC Manager Guy Swenson, EDA Director Karen Lauer, Police Chief Dean Ernst, Finance Director Laurie Schell, Ambulance Manager Scott Nelson, Scott Kolbinger with KLJ Engineering, and Michael Stein with the Record Review. Mayor Prim asked if there were any additions or corrections to the agenda. City Administrator Mike Rietz stated the only addition was the Highway 34 speed limit sign discussion. 03-12-18-01 Motion by Mrs. Stokka and second by Mr. Goedtke to approve the agenda with the addition of the Highway 34 speed limit sign discussion. Motion carried. Mayor Prim stated the next item on the agenda was the consent agenda. 03-12-18-02 Motion by Mrs. Strom and second by Mrs. Stokka to approve the consent agenda as presented. Mayor Prim and council members reported on a few council minute corrections: at the Personnel and Finance meeting Jason Rick was not in attendance, the February 12, 2018 meeting, Council member Tonya Stokka was not present, and the February 12, 2018 meeting was a regular meeting, not a special meeting. Motion carried. The following items were on the consent agenda: 1. Approval of the minutes of the regular meeting held on February 12, 2018. 2. Approval of the minutes of the special meeting held on February 26, 2018. 3. Approval of the minutes of the joint meeting with the EDA and Main Street Board held on February 28, 2018. 4. Approval of the department head reports. 5. Approval of check numbers 84763-84833 and EFT payments for a total of $491,184.83 6. Approval of gambling permit for Barnesville Thursday Nite Lions-July 14-15, 2018. 7. Approval of gambling permit for Barnesville Thursday Nite Lions-August 24, 2018. 8. Approval of travel to attend the Telephone Operations Conference-TEC Manager Guy Swenson, Telephone Tech Elliot Goheen, and Cable TV Tech Mike Pearson-May 8-10, 2018. 9. Approval of travel for TEC Manager Guy Swenson to attend the MRES Technology Days-April 17-18, 2018. Mayor Prim stated the next item on the agenda was the board and commission reports. Council member Field stated that the airport has some drainage issues. Council member Strom stated that the park board has received $86,000 in donations for the Parks fund as of today’s date. Mayor Prim stated the next item on the agenda was the public forum. Mayor Prim asked if there were any citizens present to be heard. There were none. Mayor Prim stated the next item on the agenda was the 2nd Reading of Ordinance 2018-01. City Administrator Mike Rietz stated the only change to this Ordinance was the number of people and vehicles at the campground sites. 03-12-18-03 Motion by Mrs. Strom and second by Mr. Brown to approve the 2nd reading of Ordinance 2018-01. Motion carried. CITY OF BARNESVILLE ORDINANCE NO. 2018-01 AN ORDINANCE CREATING CHAPTER 8-01, SEC. 1-0604 OF THE MUNICIPAL CODE REGARDING PARK AND RECREATION FEES AND CHARGES. NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Barnesville as follows: CHAPTER 8-01, SECTION 1-0604 is created to read as follows: Sec. 1-0604 Park and Recreation Fees and Charges B. Wagner Campground fees: Sites with water, sewer and electric $2225.00 per night $140.00 per week $540.00 per month 14 consecutive days or more $18.00 per night Sites with electric only $15.00 per night (when too cold for water) $105.00 per week $450.00 per month Sites without water, sewer and electric $1012.00 per night $70.00 per week $300.00 per month Fee for exceeding the maximum 6 people per site $15 per person per night Fee for exceeding the maximum 3 vehicles per site $15 per vehicle per night PASSED AND ADOPTED by the Barnesville City Council this 12th day of March, 2018. APPROVED: ___________________________________ Eugene Prim, Mayor ATTEST: _____________________________ Jeri Reep, City Clerk First Reading: February 12, 2018 Second Reading: March 12, 2018 Adopted: March 12, 2018 Publication: March 19, 2018 Mayor Prim stated the next item on the agenda was the Friendship Park parking lot paving project. City Administrator Mike Rietz informed council members that he received a quote from Border States for the paving the lot next to Friendship Park. The Border States quote was $2,000 higher than the quote we received from FM Asphalt of $22,500.00. Mr. Rietz stated that the personnel and finance portfolio recommend the quote from FM Asphalt for this project. Council member Strom questioned the draining issues at this property. Mr. Scott Kolbinger with KLJ Engineering stated that there are minimal drainage issues at this property, it drains away from the building. Council member Strom questioned if the city did anything additional on an environmental study for this property. 03-12-18-04 Motion by Mr. Field and second by Mr. Brown to approve the quote from FM Asphalt for the paving of Friendship Park in the amount of $22,500.00. Council member Strom stated that she has received concerns about the cost to pave Friendship Park, and not improving 13th Street. Mayor Prim stated that this project has been discussed for a number of years. The following voted aye: Council members Stokka, Goedtke, Brown and Field. The following voted nay: Council member Strom. The following were absent: Bauer. Motion carried. Mayor Prim stated the next item on the agenda was the MN Historical Society Grant. City Administrator Mike Rietz stated that the City has been awarded a $10,000.00 grant from the MN Historical Society for an Acoustic Evaluation of the space in the old City Hall. The Historical Society did not like the ceiling that was installed because it doesn’t meet their guidelines for historical. The Historical Society wants the city to complete an acoustic evaluation of the space. There are grant funds that we can apply for the work if necessary. 03-12-18-05 Motion by Mr. Field and second by Mr. Goedtke to approve the $10,000.00 grant from the MN Historical Society for an acoustic evaluation of the space in Old City Hall auditorium. Motion carried. Mayor Prim stated the next item on the agenda was the 2017 SAIFI, SAIDI, and CAIDI reports. TEC Manager Guy Swenson that the TEC Board recommends approval of these reports. 03-12-18-06 Motion by Mrs. Stokka and second by Mrs. Strom to approve the 2017 SAIFI, SAIDI and CAIDI reports as presented. Motion carried. Mayor Prim stated the next item on the agenda was the City solar garden proposals. TEC Manager Guy Swenson that he has received one response to our RFP for the City Solar Garden. The cost came in at just under $60,000.00. The proposal is only valid for 30 days. The TEC Board authorized TEC Manager Guy Swenson to evaluate all of the RFP responses and have a recommendation at the March regular city council meeting, not to exceed $60,000.00. Mr. Swenson stated that two proposals were received, Tru North Solar in the amount of $71,168.00 and Renewable Energy Sales & Service in the amount of $59,900.00. Mr. Swenson stated that this Solar Garden will be on the west side of the Community Garden. 03-12-18-07 Motion by Mrs. Strom and second by Mr. Brown to approve the proposal from Renewable Energy Sales and Service in the amount of $59,900.00 for a City Solar Garden. Council member Stokka asked if the City has any commitments from customers. Motion carried. Mayor Prim stated the next item on the agenda was the Weather Channel member participation agreement extension. TEC Manager Guy Swenson stated that the Weather Channel has opted to extend the current agreement for an additional four years. The Weather Channel is offering a discount for customers that Opt-In early. TEC Board recommends council approve this agreement extension. 03-12-18-08 Motion by Mrs. Strom and second by Mrs. Stokka to authorize TEC Manager Guy Swenson to execute the 4-year extension to the Weather Channel Agreement. Motion carried. Mayor Prim stated the next item on the agenda was the Highway 34 speed limit sign discussion. Mayor Prim stated that the speed limit on Highway 34 was brought to his attention. City Administrator Mike Rietz stated that staff could ask MN DOT to attend the next regular city council meeting to discuss how they determine the speed limits on State Highways. Council members directed City Administrator Mike Rietz to contact MN DOT and have a representative at the April regular meeting. Mayor Prim stated the next item on the agenda was the priority setting session scheduling. Mayor Prim stated that this was a valuable meeting. Mayor Prim asked council members to come to the meeting with three project priorities. Mayor Prim set the priority setting session for Monday, May 21st at 7:00 p.m. Mayor Prim stated if council members wanted to attend the Rural Cities and County Round table meeting or the LMC Safety & Loss workshop to let staff know. Mayor Prim adjourned the meeting at 7:45 p.m. Submitted by: Attest: _____________________ ________________________ Jeri Reep Eugene Prim City Clerk Mayor