Bartlesville City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, October 5, 2020 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Minister Pam Crawford, Good Shepherd Presbyterian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Domestic Violence Awareness Month October 2020. Presented by Councilman Paul Stuart. • Code Enforcement Officer’s Appreciation Week October 12-16, 2020. Presented by Mayor Dale Copeland. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Construction and Fire Code Appeals Board • Two openings on the Library Board • One opening on the Sewer System Improvements Oversight Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of September 8, 2020. ii. The Special Meeting Minutes of September 11, 2020. b. Approval of Appointments and Reappointments to Authorities, Boards, Committees and Commissions i. Appointment of Ms. Gretchen Wendtland to fill an expired term on the Park Board at the recommendation of Councilman Curd. ii. Appointment of Mr. Stephen Kucera to a three-year term on the Park Board at the recommendation of Councilman Curd. iii. Reappointment of Ms. Sherri Wilt, Ms. Juli Merciez, and Mr. Jack Alley to additional two-year terms on the Transportation Committee at the recommendation of Vice Mayor Gentges. c. Approval of Agreements, Contracts, Engagement Letters and Change Orders i. Site Lease with Keleher Outdoor Advertising for the location of nine (9) billboards along East Frank Phillips Boulevard on City property.  ii. Amendment No. 1 to the Business Customer Service Agreement between U.S. Cellular and the City of Bartlesville. iii. Change Order 3 with McAnaw Construction for the Water Utilities Renovation Project. iv. Professional Service Contract with Kimley-Horn and Associates, Inc. for design services on the Sooner Pool Recreational Expansion Project. d. Receipt of Financials i. Interim Financials for the One Month Ending July 31, 2020 ii. Interim Financials for the Two Months Ending August 31, 2020 e. Receipt of Bids i. Bid No. 2020-2021-010 for Candlestick Court Drainage Rehabilitation 8. Discuss and take possible action to award Bid 2020-2021-008 for Concrete. Presented by Councilman Curd. 9. Discuss and take possible action to award Bid 2020-2021-009 Part 1 for Asphaltic Concrete. Presented by Councilman Curd. 10. Discuss and take possible action to award Bid 2020-2021-009 Part II for Aggregate Base. Presented by Councilman Curd. 11. Discuss and take possible action to award Bid No. 2020-2021-010 for Candlestick Court Drainage Rehabilitation. Presented by Councilman Stuart. 12. Annual Report on the performance of the 2020 Management Agreement for the operation of the Sooner and Frontier Swimming Pool. Presented by Victoria Gammon, Aquatics Director of the Richard Kane YMCA. 13. Discuss and take possible action on a resolution authorizing staff to pursue the use of eminent domain, if necessary, with the South Kansas and Oklahoma Railroad LLC for a proposed underground water reuse pipeline crossing, and to engage the law firm of Taylor, Foster, Mallett, Downs, Ramsey, & Russell to assist with negotiations and legal proceeds. Presented by Terry Lauritsen, Director of Water Utilities. 14. Presentation and discussion of preventative maintenance street projects as recommended by the Street and Traffic Committee. Presented by Micah Siemers, P.E., Director of Engineering. 15. Discuss and take possible action to approve a budget resolution appropriating the funding received through the CARES Act. Presented by Mike Bailey, City Manager. 16. New Business. 17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall, 401 S. Johnstone Ave. Bartlesville, Oklahoma, at 5:00 p.m. on Thursday, October 1, 2020. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Webcast of meeting: https://www.cityofbartlesville.org/city-government/city-council/webcast/ All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.