Bartlesville Convention and Visitors Bureau (Visitors, Inc.) Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 July 15, 2025 12:00 noon Bartlesville Community Center 2024-2025 Call to Order Board of Directors Minutes • Approval of May 2025 Business Meeting Minutes Chairman Michael Colaw Financials • Accept Monthly Financials for April & May Vice Chair Kyle Ppool Reports • Executive Director’s Report Secretary/Treasurer • Committee Reports Dennis Halpin Business Board of Directors • Discuss and take possible action for a grant request from Douglassarries Donna Keffer Mark Gailey Association for the Douglassarries & Friends Reunion. Leslie Jerden • Discuss and take possible action for a grant request from Woolaroc for Kidsfest. Courtney Manning • Discuss and take possible action for a grant request from Bartlesville Roundup Angie Terronez Dean Robertson Club for the Green Country Rodeo. • Discuss and take possible action for a grant request from Hot Rod Garage Inc. for Ex-Officio Members Gathering at the Roc. Maria Swindell Gus Trevor Dorsey City Council Aaron Kirkpatrick Public Comment City Council Adjourn The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 3:15 p.m. on Thursday, July 10, 2025 and posted same day at 5:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.