Bartlesville Convention & Visitor’s Bureau Board of Directors Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 November 19, 2024 12:00 noon Bartlesville Community Center 2024-2025 Call to Order Board of Directors Minutes Chairman Michael Colaw • Approval of Minutes from September 2024 business Meeting Financials Vice Chair Kyle Ppool • Accept Monthly Financials for Aug & Sept 2024 Reports Secretary/Treasurer Mark Gailey • Executive Director’s Report • Committee Reports Board of Directors Business Donna Keffer • Discuss and take possible action for a grant request from Woolaroc Museum & Leslie Jerden Wildlife Preserve for Wonderland of Lights. Courtney Manning Angie Terronez • Discuss and take possible action to approve recommendation of the Grants Dennis Halpin Dean Robertson Committee to award a grant to OKWU Wrestling for 2 tournaments to be held in Bartlesville. Ex-Officio Members Maria Swindell Gus • Discuss and take possible action on Executive Directors incentive compensation Trevor Dorsey City Council Loren Roszel City Council plan. The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 1:37 p.m. on Thursday, July 11, 2024 and posted at same day at 5:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy City Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.