Bartlesville Convention & Visitors Bureau dba Visit Bartlesville Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 March 21, 2023 12 Noon Bartlesville Community Center AGENDA 2022-2023 Board of Directors Call to Order Chairman Donna Keffer Minutes Vice Chair Financials Lacy Hamilton Secretary/Treasurer Reports Mark Gailey Business Board of Directors Leslie Jerden • Discuss and take possible action to approve recommendation of the Grants Varadharajan (Raj) Kailasam Committee to award a grant in the amount of $1,500 to Sunfest Inc. for Sunfest. Tiffany Wade Stacy Lewallen • Discuss and take possible action to appoint a new board member at the Michael Colaw recommendation of the Nominating Committee to fill the seat of board member Annie Saltsman who didn’t seek re-election. This term will expire on January 31st, Ex-Officio Members 2026. Maria Swindell Gus • Discuss and take possible action to approve the Executive Directors Incentive Compensation Plan. Public Comment Adjourn The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 11:48 a.m. on Friday, March 17, 2023 and posted at 5:00 p.m. same day. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.