Bartlesville Convention & Visitors Bureau Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 July 16, 2024 12:00 noon Bartlesville Community Center AGENDA 2023-2024 Call to Order Board of Directors Minutes Chairman Donna Keffer • Approval of Minutes from June 2024 business Meeting Vice Chair Financials Lacy Hamilton • Accept Monthly Financials for May 2024 Secretary/Treasurer Mark Gailey Reports • Executive Director’s Report Board of Directors • Committee Reports Leslie Jerden Michael Colaw Business Courtney Manning • Discuss and take possible action to approve audit for FY 2022-2023. Kyle Ppool • Discuss and take possible action for a grant request from American Legion Post 105 Angie Terronez Youth Baseball for the Glen Winget Tournament. Dennis Halpin • Discuss and take possible action for a grant request from Hot Rod Garage Inc. for Gathering at the Roc. Ex-Officio Members Maria Swindell Gus • Discuss and take possible action for a grant request from Downtown Bartlesville, LTD. Trevor Dorsey City Council for Ghost Walk 2024. Loren Roszel City Council • Discuss and take possible action on Election of Officers: President, Vice President and Secretary/Treasurer. Public Comment Adjourn The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 1:37 p.m. on Thursday, July 11, 2024 and posted at same day at 5:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its