Bartlesville Convention & Visitors Bureau Special Meeting

Special Business Meeting Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 September 24, 2024 12:00 noon Bartlesville Community Center AGENDA 2024-2025 Call to Order Board of Directors Minutes Chairman Michael Colaw • Approval of Minutes from August 2024 business Meeting Financials Vice Chair Kyle Ppool • Accept Monthly Financials for July 2024 Reports Secretary/Treasurer Mark Gailey • Executive Director’s Report • Committee Reports Board of Directors Business Donna Keffer • Discuss and take possible action to appoint a new board member Board to fill the Leslie Jerden unexpired term of resigned board member Lacy Hamilton. This appointment will Courtney Manning Angie Terronez end June 30, 2025, after that time the new board member can be re-elected to Dennis Halpin his/her 1st individual term. • Discuss and take possible action to approve recommendation of the Grants Ex-Officio Members Committee to award a grant in the amount of $1,500 to Bartlesville Pickleball Club Maria Swindell Gus Trevor Dorsey City Council for the 2024 Bartlesville Pickleball Fall Classic Tournament. Loren Roszel City Council • Discuss and take possible action to approve the Executive Directors Incentive Compensation Plan. Public Comment Adjourn The Notice of Special Meeting and Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 2:18 p.m. on Thursday, September 19, 2024 and posted at same day at 5:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.