Bartlesville Convention & Visitors Bureau -Visit Bartlesville Regular Meeting

Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 October 21, 2025 12:00 noon Bartlesville Community Center Amended Agenda 2025-2026 Call to Order Board of Directors Minutes • Approval of August 2025 Special Business Meeting Minutes Chairman Michael Colaw Financials • Accept Monthly Financials for July, Aug.& Sept. Vice Chair Kyle Ppool Reports • Executive Director’s Report Secretary/Treasurer • Committee Reports Dennis Halpin Business Board of Directors • Discuss and take possible action for a grant request from Downtown Bartlesville Donna Keffer Limited for Ghost Walk 2025. Mark Gailey • Discuss and take possible action for a grant request from Bartlesville Pickleball Leslie Jerden Club for the 2025 Bartlesville Pickleball Fall Classic. Courtney Manning Angie Terronez • Discuss and take possible action to appoint a new member to the Board of Dean Robertson Directors to fill the vacant seat of board member Leslie Jerden. This appointment will end June 30, 2026, after that time the new board member can be re-elected to Ex-Officio Members his/her 1st individual term. Maria Swindell Gus • Discuss and take possible action to approve the Executive Directors Incentive Trevor Dorsey City Council Compensation Plan. Aaron Kirkpatrick City Council Public Comment Adjourn The Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 5:01 p.m. on Thursday, October 16, 2025 and posted same day at 5:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.