Bartlesville Convention & Visitors Bureau (Visit Bartlesville) Special Meeting

Notice of Special Meeting Bartlesville Convention & Visitors Bureau dba Visit Bartlesville 300 SE Adams Blvd. Bartlesville, OK 74003 August 20, 2025 12:00 noon Bartlesville Community Center 2025-2026 Call to Order Board of Directors Minutes • Approval of July 2025 Business Meeting Minutes Chairman Michael Colaw Financials • Accept Monthly Financials for June Vice Chair Kyle Ppool Reports • Executive Director’s Report Secretary/Treasurer • Committee Reports Dennis Halpin Business Board of Directors • Discuss and take possible action for a grant request from National Multiple Donna Keffer Sclerosis Society for Bike MS. Mark Gailey Leslie Jerden • Discuss and take possible action for a grant request from Frank Phillips Foundation Courtney Manning for The Woolaroc Art Exhibition & Sale. Angie Terronez • Discuss and take possible action for a grant request from Bartlesville Regional Dean Robertson Chamber of Commerce for Christmas in the Ville. • Discuss and take possible action to approve the Executive Directors Incentive Ex-Officio Members Maria Swindell Gus Compensation Plan. Trevor Dorsey City Council • Discuss and take possible action to increase Director of Operations credit card Aaron Kirkpatrick monthly spending limit. City Council Public Comment on Agenda Items Adjourn The Notice and Agenda was received by the City Clerk, 401 S. Johnstone Ave., Bartlesville, Oklahoma at 9:45 a.m. on Friday, August 15, 2025 and posted same day at 1:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Deputy Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the Bartlesville Convention and Visitor’s Bureau Board of Directors. Official action can only be taken on items which appear on the agenda. The Bartlesville Convention and Visitor’s Bureau Board of Directors may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the Bartlesville Convention and Visitor’s Bureau Board of Directors may refer the matter to the City Manager, Staff, or City Attorney, or back to a committee or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The Bartlesville Convention and Visitor’s Bureau Board of Directors may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive